## **HILDENBOROUGH VILLAGE HALL**
Registered No: 302764
## **Chairman’s Annual Report for the year to March 2022**
The past year has seen a return to normality, with all the hall rooms being used well. Virtually all of our old regulars have restarted their classes and activities, so there are not a lot of unused times for hire. Pat Davies finally gave up looking after the bookings, after he and his wife Anne had done so for some thirty years. In keeping with the general move by people to a digital based life, a new on-line booking system was trialled in early 2022. This has proven to be a success, and welcomed by many of our users, who live their lives through their mobile devices. The system also allows potential users to view the existing hall bookings and see any available slots. This will become the backbone of the hall bookings from now onwards. A new booking clerk, Hilary, has taken over the reins and will be the main point of contact for queries from new and existing users.
Bookings in the year to March 2022 were obviously down on normal years due to Covid 19 restrictions. As a result, the end financial result was not vastly different from a normal hire year. No major expenditure was necessary to keep the hall in good working order. Regular cleaning and minor maintenance were the order of the day. Increased utility bills have demanded that the hire charges be raised from April onwards, to prevent the hall running at a loss. Many users have not had a rate increase for a number of years, so it did not come as a total surprise to them. The hall hire charges are still very competitive amongst local halls for hire, hence our popularity and number of bookings.
Currently there is no major work to be done on the hall to maintain its usefulness. We have just completed work to increase the number of power socket outlets in the larger rooms – when they were built users did not have the same requirements as today’s generation. Thanks go to everyone who has given their time and energy to keeping HVH a vibrant community facility which is well used. Special thanks must go to our caretaker Bob and Keara, who keep the hall to a high standard of cleanliness, to Hilary for her willingness to become the booking clerk, and to Colmar and Tim for their work in keeping the finances in order.
David Haugh Chairman, HVH Management Committee
27[th] July 2022
## **HILDENBOROUGH VILLAGE HALL TRUST**
Registered Charity No: 302764
## **Independent examination for the year ended 31 March 2022**
I have examined the books, records and supporting documentation, which I can confirm with the financial statements presented for the year ended 31 March 2022, covering the 1 April 2021 to 31 March 2022, in respect of the activities relating to the Hildenborough Hall Trust for the year
George H Guthrie MBA, BSc
37a High Street Rochester Kent ME1 1LN
Aug 1, 22
agree
period
Village
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764
## **INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2022**
|**RENTAL INCOME**
Rents received
**OTHER INCOME**
Bank interest
**Covid Relief Grants**
**TOTAL INCOME**
**OVERHEADS**
Caretaking and cleaning
Gas
Electricity
Sewerage
Water
Refuse
Insurance
Boiler Insurance
Royalties and Licences
Rates
Sundries
Maintenance
**REFURBISHMENT**
Roof
Jim England windows
**TOTAL EXPENDITURE**
**SURPLUS/(DEFICIT)**|2022
33,294|
|---|---|
||33,294|
||2|
||2|
||-|
||33,296|
||7,404
4,446
2,657
1,661
1,402
425
1,548
168
-
870
410|
||20,991
2,071|
||23,062|
||2,045
-|
||2,045|
||25,107|
||8,189|
## 2021
9,889 9,889 6 6 22,764 32,659
4,341 2,024 2,578 1,991 1,935 388 1,157 548 1,134 775 35 16,906 1,076 17,982
16,040 3,315 19,355 37,337
(4,678)
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764 **BALANCE SHEET as at 31ST MARCH 2022**
|**CURRENT ASSETS**
Current Account
Reserve Account
Debtors
**CURRENT LIABILITIES**
Creditors
**ACCUMULATED FUND**
Balance 1 April
Surplus/(Defcit) for the year|32,788
15,000|
47,788
849
(670)|
|---|---|---|
||||
|||47,967|
|||39,778
8,189|
|||47,967|
These accounts were approved on behalf of the Committee on 27 July 2022
D Haugh - Chairman
C Lewis - Hon, Treasurer
24,778 15,000
39,778
- - 39,778 44,456 (4,678) 39,778
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764 **NOTES to the ACCOUNTS YEAR ENDED 31 MARCH 2022**
## **Accounting Policies**
The accounts were prepared under the historical cost convention
All funds in the Balance Sheet are unrestricted
Rental income is accounted for on a received basis
No member of the Hall's management committee received any remuneration from the Village Hall during the accounting period
## **Reserves Policy**
The Committee has set a reserves policy of having 6 months ordinary expenditure in res This equates to some £15,000, which has been placed in a designated bank account
erves
## **HILDENBOROUGH VILLAGE HALL TRUST**
Registered Charity No: 302764
## **Independent examination for the year ended 31 March 2022**
I have examined the books, records and supporting documentation, which I can confirm with the financial statements presented for the year ended 31 March 2022, covering the 1 April 2021 to 31 March 2022, in respect of the activities relating to the Hildenborough Hall Trust for the year
George H Guthrie MBA, BSc
37a High Street Rochester Kent ME1 1LN
Aug 1, 22
agree
period
Village
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764
## **INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2022**
|**RENTAL INCOME**
Rents received
**OTHER INCOME**
Bank interest
**Covid Relief Grants**
**TOTAL INCOME**
**OVERHEADS**
Caretaking and cleaning
Gas
Electricity
Sewerage
Water
Refuse
Insurance
Boiler Insurance
Royalties and Licences
Rates
Sundries
Maintenance
**REFURBISHMENT**
Roof
Jim England windows
**TOTAL EXPENDITURE**
**SURPLUS/(DEFICIT)**|2022
33,294|
|---|---|
||33,294|
||2|
||2|
||-|
||33,296|
||7,404
4,446
2,657
1,661
1,402
425
1,548
168
-
870
410|
||20,991
2,071|
||23,062|
||2,045
-|
||2,045|
||25,107|
||8,189|
## 2021
9,889 9,889 6 6 22,764 32,659
4,341 2,024 2,578 1,991 1,935 388 1,157 548 1,134 775 35 16,906 1,076 17,982
16,040 3,315 19,355 37,337
(4,678)
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764 **BALANCE SHEET as at 31ST MARCH 2022**
|**CURRENT ASSETS**
Current Account
Reserve Account
Debtors
**CURRENT LIABILITIES**
Creditors
**ACCUMULATED FUND**
Balance 1 April
Surplus/(Defcit) for the year|32,788
15,000|
47,788
849
(670)|
|---|---|---|
||||
|||47,967|
|||39,778
8,189|
|||47,967|
These accounts were approved on behalf of the Committee on 27 July 2022
D Haugh - Chairman
C Lewis - Hon, Treasurer
24,778 15,000
39,778
- - 39,778 44,456 (4,678) 39,778
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764 **NOTES to the ACCOUNTS YEAR ENDED 31 MARCH 2022**
## **Accounting Policies**
The accounts were prepared under the historical cost convention
All funds in the Balance Sheet are unrestricted
Rental income is accounted for on a received basis
No member of the Hall's management committee received any remuneration from the Village Hall during the accounting period
## **Reserves Policy**
The Committee has set a reserves policy of having 6 months ordinary expenditure in res This equates to some £15,000, which has been placed in a designated bank account
erves