## **HILDENBOROUGH VILLAGE HALL**
## **Chairman’s Annual Report for the year to March 2021**
The past year has seen very limited use of the hall due to the coronavirus restrictions and the need to minimise risk of infection spread. Throughout the year we have kept the hall up to its usual high standards of cleanliness, thanks to the efforts of our two cleaners, Bob and Keara. Rental income has, naturally, been drastically reduced to about a quarter of a normal year. However, we have been fortunate enough to receive government grants of some £20K, which have enabled us to weather this period and left us in good shape for the future.
The flat roof area of the hall was repaired to a high standard, and now has a 25year guarantee of water-tightness. The high-level window winders were also replaced – the original mechanisms had started to fail after many years of use. On the heels of the main boiler replacement the previous year, this means that the hall is in good repair and ready for use for years to come.
Thanks go to everyone who has given their time and energy to keeping HVH a vibrant community facility which is well used. Special thanks must go to our caretaker Bob (and Keara), who keeps the hall to a high standard of cleanliness, to Pat and Gael for their tireless work arranging booking, and to Colmar and Tim for their unseen but vital work in looking after the finances.
Limited opening of the hall will commence in April, and will increase as restrictions reduce and the public regains confidence in living in a social world. We look forward to welcoming back our regular customers and being once again the heart of the village activities.
David Haugh
Chairman, HVH Management Committee
11[th] April 2021
## **Hildenborough Village Hall**
**Registered No 302764**
## **Report and Accounts**
**31st March 2021**
## **Hildenborough Village Hall**
## **Contents**
1 Chairman's' report
2 Audit Report
3 Income & Expenditure Account
4 Balance Sheet
5 Accounting Policies
## **HILDENBOROUGH VILLAGE HALL TRUST**
## **Independent examination for the year ended 31 March 2021**
I have examined the books, records and supporting documentation, which I c with the financial statements presented for the year ended 31 March 2021, c 1 April 2020 to 31 March 2021, in respect of the activities relating to the Hild Hall Trust for the year
George H Guthrie MBA, BSc
37a High Street Rochester Kent ME1 1LN
can confirm agree covering the period enborough Village
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764
## **INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2021**
|**RENTAL INCOME**
Regular users
Casual users
**OTHER INCOME**
Bank interest
**T&M Covid Relief Fund**
**TOTAL INCOME**
**OVERHEADS**
Caretaking and cleaning
Gas
Electricity
Sewerage
Water
Refuse
Insurance
Boiler Insurance
Royalties and Licences
Rates
Sundries
Prof Fees
Maintenance
**REFURBISHMENT**
Boiler
(net of £10,000 grant from T&M)
Roof
Jim England windows
**TOTAL EXPENDITURE**
**SURPLUS/(DEFICIT)**|6,629
3,260
9,889
6
6
22,764
32,659
4,341
2,024
2,578
1,991
1,935
388
1,157
548
1,134
775
35
-
16,906
1,076
17,982
-
16,040
3,315
19,355
37,337
(4,678)|**2020**
30,444
14,269|
|---|---|---|
|||44,713|
|||34|
|||34|
|||-|
|||44,747|
|||5,963
5,191
2,263
1,520
662
442
1,494
1,108
1,299
857
2,200
100|
|||23,099
10,806|
|||33,905|
|||18,973
-
-|
|||18,973|
|||52,878|
|||(8,131)|
## **HILDENBOROUGH VILLAGE HALL**
## Registered Charity No: 302764 **BALANCE SHEET as at 31ST MARCH 2021**
|**CURRENT ASSETS**
Rental Debtors
Current Account
Reserve Account
**CURRENT LIABILITIES**
Creditors
Rents in advance
**ACCUMULATED FUND**
Balance 1 April
Surplus/(Defcit) for the year|-
24,778
15,000|
39,778
-|
|---|---|---|
||-
-||
||||
|||39,778|
|||44,456
(4,678)|
|||39,778|
These accounts were approved on behalf of the Committee on
D Haugh - Chairman
C Lewis - Hon, Treasurer
**31st March 2020**
8,468 21,585 15,000 45,053
125 472 (597)
44,456 52,587 (8,131) 44,456
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764 **NOTES to the ACCOUNTS YEAR ENDED 31 MARCH 2021**
## **Accounting Policies**
The accounts were prepared under the historical cost convention
All funds in the Balance Sheet are unrestricted
Income from Regular Users has been provided for as invoiced
Credit for income from Casual Users is taken on a receipts basis for events held in the financial period. Rents received within the financial period for lettings in a subsequent period are treated as deferred
No member of the Hall's management committee received any remuneration from the Village Hall during the accounting period
## **Reserves Policy**
The Committee has set a reserves policy of having 6 months ordinary expenditure in res This equates to some £15,000, which has been placed in a designated bank account
erves
## **Hildenborough Village Hall**
**Registered No 302764**
## **Report and Accounts**
**31st March 2021**
## **Hildenborough Village Hall**
## **Contents**
1 Chairman's' report
2 Audit Report
3 Income & Expenditure Account
4 Balance Sheet
5 Accounting Policies
## **HILDENBOROUGH VILLAGE HALL TRUST**
## **Independent examination for the year ended 31 March 2021**
I have examined the books, records and supporting documentation, which I c with the financial statements presented for the year ended 31 March 2021, c 1 April 2020 to 31 March 2021, in respect of the activities relating to the Hild Hall Trust for the year
George H Guthrie MBA, BSc
37a High Street Rochester Kent ME1 1LN
can confirm agree covering the period enborough Village
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764
## **INCOME & EXPENDITURE ACCOUNT YEAR ENDED 31 MARCH 2021**
|**RENTAL INCOME**
Regular users
Casual users
**OTHER INCOME**
Bank interest
**T&M Covid Relief Fund**
**TOTAL INCOME**
**OVERHEADS**
Caretaking and cleaning
Gas
Electricity
Sewerage
Water
Refuse
Insurance
Boiler Insurance
Royalties and Licences
Rates
Sundries
Prof Fees
Maintenance
**REFURBISHMENT**
Boiler
(net of £10,000 grant from T&M)
Roof
Jim England windows
**TOTAL EXPENDITURE**
**SURPLUS/(DEFICIT)**|6,629
3,260
9,889
6
6
22,764
32,659
4,341
2,024
2,578
1,991
1,935
388
1,157
548
1,134
775
35
-
16,906
1,076
17,982
-
16,040
3,315
19,355
37,337
(4,678)|**2020**
30,444
14,269|
|---|---|---|
|||44,713|
|||34|
|||34|
|||-|
|||44,747|
|||5,963
5,191
2,263
1,520
662
442
1,494
1,108
1,299
857
2,200
100|
|||23,099
10,806|
|||33,905|
|||18,973
-
-|
|||18,973|
|||52,878|
|||(8,131)|
## **HILDENBOROUGH VILLAGE HALL**
## Registered Charity No: 302764 **BALANCE SHEET as at 31ST MARCH 2021**
|**CURRENT ASSETS**
Rental Debtors
Current Account
Reserve Account
**CURRENT LIABILITIES**
Creditors
Rents in advance
**ACCUMULATED FUND**
Balance 1 April
Surplus/(Defcit) for the year|-
24,778
15,000|
39,778
-|
|---|---|---|
||-
-||
||||
|||39,778|
|||44,456
(4,678)|
|||39,778|
These accounts were approved on behalf of the Committee on
D Haugh - Chairman
C Lewis - Hon, Treasurer
**31st March 2020**
8,468 21,585 15,000 45,053
125 472 (597)
44,456 52,587 (8,131) 44,456
## **HILDENBOROUGH VILLAGE HALL**
Registered Charity No: 302764 **NOTES to the ACCOUNTS YEAR ENDED 31 MARCH 2021**
## **Accounting Policies**
The accounts were prepared under the historical cost convention
All funds in the Balance Sheet are unrestricted
Income from Regular Users has been provided for as invoiced
Credit for income from Casual Users is taken on a receipts basis for events held in the financial period. Rents received within the financial period for lettings in a subsequent period are treated as deferred
No member of the Hall's management committee received any remuneration from the Village Hall during the accounting period
## **Reserves Policy**
The Committee has set a reserves policy of having 6 months ordinary expenditure in res This equates to some £15,000, which has been placed in a designated bank account
erves