2022-03-31-accounts

Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Hemhill Village Hall & Playing F￿]d Committee On accounts for the year ended 31* March 2022 Charity no (if any 302762 Set out on pages 1￿meM￿r lo Ihp. naop nimtrwq_ of ohee Respectlve The charity's trustees are responsible for the preparation of the accounts. ponsibilitios of The charity's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 {the Charriiés Act) and that an independent examination 1$ needed. It is my responsibilty to-. examine the accounts under se(#ion 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission {uThJer section 145(5)(b} of the Charities Act, and to state whether particular matters have come to my attention. Basls of Independent My examination was carrted out in accordance wilh general Directions grvén examinerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also indudes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees con￿MIng any suth matters. The procedures undertaken do not provide all the ev￿len￿ that would be required in an audit, and consequently no opinion is given as to whether the accounts present a Irue and fair, view and the report is limrted to those matters set out in the statement telow. Independent In connection with my examination, no matter has come to my attention examinerfs statement (other than that disdosed below") 1. which gives me ￿aSOnable cause to believe that in, any material respect, the requirements: to keep accounting records in accordan￿ with section 130 of the Charities Act., and to wepare ac¢ourts which accord with the accounting records and comply wf(h the accounting requirements of the Charities A have not been met. or 2. to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words In the brackets rfthey do not apply. Slgnod: Dato: Name: Relevant professional qualificationls) or body lif any).. Addro8S: IER APRIL

Section B Disclosure Only complete if the examiner needs to highlight material problems. Glve hero brlef dotsil$ of any Items that the examiner wishos to disclose. ￿tknL7_ L-aL 9 LJ c£ IER APRIL 2022

CHARITY COMMISSION - FOR ENGiANO AND WALES Receipts and payments accounts For the pefiod from CC16a To Section A Receipts and payments Unrgstrfcled funds Restrfcted fund8 Endowment funds tot1 no8TrBt£ tothe totho Total funds Last y•ar A1 Recelpts to the nq4Mt £ Pnwdte Hire Iwom par(￿h￿l Cl￿r£ Ctyjrril StrK>eg CridEei Club Dawes Commurity Cantre Parish Countsl HorboJlknal Fundrai￿ Fete CDmmittee Donatron Playiw FYdPJ Pbre KCC LIcerreAg￿m DCA Car Park ¢ontht￿tiQ InleTrst Donation¥ GovemmentGrants (Cowo) Rounding up adiusknenl 11.377 923 150 149 923 150 Is 190 1,589 2,383 228 10.067 io, 21.011 Sub totai(Gross ino)me for AR) A2 A$8et and Invegknent salos, 1s9• table). 26A19 26.519 27.944 Sub total 26.519 4519 27,944 A3Pa ments Repairs and MantwY 168ning Platenas Cleaniny Costs In3urances SeMcs Alterati￿S and Oetsrab"cfft5 Rwacement lths Grounth Upkeep b￿pti￿s arkt Licw¢es Playground ￿￿eep Adiuskneni from NS&I accLxJDtwl ¢losaY to currertcthJnt St Michael$ Church Other 3.S61 3.561 28Y 2.168 1,036 116B 1,260 1.070 8e7 72 2N72 2,957 714 378 714 1.497 Sub total 15.872 15072 16.978 A4 Assot and Investm•rrt ur¢17a8es,

Section B Statement of assets and liabilities at the end of the period Unrestrfctsd Restrlcted fvnds fvnds lo ¥r•6t£ to nmt£ Endowment fund$ to nvarest£ Catsgorles Detall 81 Cash fund¥ H￿n￿lI Total cash funds WArfs) Unrestrlctsd Restrbcted fun funds endowment funds to nearnst£ Details Buildiry kn2DJ7 B2 Other monfrtary as8ats 125.OCK Fund towhirh a$88t bol Current valuo Co8tlorthr Details Fund tOTwhlth Cootloptknw Curren1v•￿e Deta519 84 As86ts rfrtaIn￿ for the Charity's own uso Fundto mourtthè Wh?n du8 Details B5 Liabilities

Trustees. Annual Report for the period Period start date PWIC￿l end daté From 1•t Apvll To 31lt Section A Reference and administration details Charity name Hemhill Village Hall and Playing Fiekls Committee Other names charlty Is known by Reglstsred charlty number (if any) Charlty's principal address 302762 The Playing Field Hemhill Nr. Faversham, Kent Postcode ME13 9JG Names of th? charfty trustees who manage the charity Trustee name Offl¢e Ilf*ry) Dates acted If not for who Treasurer Name of p•rwn {or body) •ntitl•d oint trustse Ifan Residents not represented elsewhere pcc David Mann Vlthole Year Sandi Rawlins Secretary Whole Year Peter Rawlins Chaiman V¥Thole Year Dawes Comm Ass Hemhill Primary School & PCC Three Horseshoes Cricket Club Residents not Represented Elsewhere Dav￿$ Comm Association HortiCU￿ural Society pcc Dawes Comm Association Residents not represented elsewhere Hemhill Herons Hemhill Herons Stephen Boshier Trustee Vthole Year Aice Smith- Tren¢hard Beryl Chipperton Trish Chapman Joy Pritchard Kelsey Roffey Dawn Gorham TNstee Vthole Year Trustee Trustee Trustee Trustee Trustee ole Year Vwjole Year Whole Year hole Year Vthole Year 10 12 13 14 15 Craig Perrott Mark Woodcock Trustee Trustee 1V Sept 2021 16th June 2021 16 TAR Aprll 2022

Names of the trustees for the charity. If any, (for example. any custodlan trustees) Name Datss acted if not ft>r whole ear Names and addresses of advisars (Opllonal information) e of adviser Name Address Namo of chlef èxecutive or names of senlor staff membor8 (Optional infomiatlon) Section B Structure, overnance and mana ement Description of the charity's trusts Type of governing document Constitution dated 29th August 1952 .dee onstitutic How the charity is constituted . compa,," Trust Administered by the CommTttee of Management TNstee selection methods '. by. elected Nominated by Village organisations plus 3 Residents Representatives Addltional governance issues (Optional information) April 2022 TAR

You may choose to inctude additional infomation. where levant. aboLrt'. The Trustees have taken note of the new GOPR regulations that came into effect on 25th May 2018 and produced a Policy for users of the Charities facilities included in rts Condttions of Hire which are available to everyone on its website. policies and procedures adopted for the induction and training of trustees., the Charity's organisational structure and any wider network with which the charity works.. • relationship with any related parties,. trustees, consideration of major risks and the system and prO￿dureS to manage them. The following statements are in response to the Charities (Protection and Social Investment) Act 2016 which came into force on 1 St Nov 2016 for Charities reporting in 2018. It does not apply directly to our Charity as we are too small to need to comply officially but we do so on a voluntary basis. The Charity does not generally use fundraising activities to fund its operations but uses the hire of its facilities for this purpose. It also receives donations from other organisations l indrviduals from time to time which it ensures are raised I given by proper I legal means. The Charlty is not bound by or part of any voluntary stheme for regulation of tts fundraising so has not failed to comply with those requirements. As the Charity does not operate specific ftjndraising activrtses it does not monitor such adivities as part of its day to day operation, but should that SFtuation change it would ensure correct monitoring was in pla￿. The Charity has received no complaints about rts fundraising activities. We have not needed to take action to protect vulnerable or other members of the public from actions of our fundraisiNJ. Section C Ob ectives and activities The property is for the physical and mental training and recreation and social and moral and intellectual development through the medium of recreations and entertainment or otherwise as may be found expedient for the benefft of the inhabrtants of the Parish of Hemhill in lh8 county of Kent and its immediate vicinty without distinction of sex or polvtical or reli ious or other o inion. Summary of the objects of the charity set out in its govèrning document Summary ofthe main actlvities undertaken for the public benefit in relation to these objects (include wlthln this section the statutory declaration that trustees have had regard to the guidaneè issued by the Charity Commission on public benefft Addltional details of obi•ctives and actlvlties You may choose to indude fijrther statements. where relevant, about: policy on grantmaknng. policy programme related investment. Provision of playing fields for all sports activitEs and social enjoyment as well as a Village Hall for use by Village residents and extemal hirers. onal Information contribution made by volunteers. TAR Aprll 2022

Section D Achievements and performance The Trustees have maintained the Buiklings and Playing Fields throughout the year and made them available for hire in line with Government Covid Restrictions th* applied from time to time. Twstees have further reviewed and updated the hiring conditions to protect the Trustees and Charity tnterests. The Committee has regist8red with the ICO to comply with its obligations under the new Data Protection rules that came into effect on 251Th May 2018 to ensure it remains Compliant. Its Reg No is ZA339614 effective 10th April 2018. Summary of the main achievèments of the charlty during the year The Trustees have issued and revised guidelines I restrictions on the Halls use following the outbreak of CoronavinJs in line with guidelines issued by all relevant bodies and is monitoring this as the situation develops. The Committee took the opportunity during Covid to cary out several refurbishment projeds at the hall to maintsin it in good order and further projects should te completed in May & June of 2022. The Charity has sufficient funds to support its responsibilities for in excess of 1 year, should the situation continue. with no income streams during that period. The Charity has been unable to hold its nomial Committee meetings during 2021 due to Coronavirus restrictions but the Committee has been kept up to date with all actions undertaken during this period and meetin s have now resumed . Section E Financial review The Trustees keep suffirient reseNe funds to maintain the building and to meet any unforeseen repairs. Brief statsment of the Gharity's policy on reserves Detai18 of any funds materlalty In deficit Furthor financlal r•v7￿ detalls (Optional Infomiatlon) You may choose to indude additional infomiation. where relevant aboLrt- the charity's principal sources of funds (induding any fundraising)- how expenditure has supported the key objectives of the charity", investment policy and objectives including any 8thical investment policy Aprll 2022 TAR

adopted. Section F Other optional information Whilst there 1$ no legal requirement for the Trustees to complete this document we feel in the interest of open management and to provide a record of decisions l artions it should be completed, bLrt without the Charity Commission logo. Section G Declaration The trustees declare that they hav• approved the truste6s' report above. Signed on behalf of the charity's trustees Signature(s) Full namqs) Position (eg Secretary? Chalr, etc) David Stephen Mann Treasurer Peter Rawlins Chairman TAR Aprtl 2022