## **Trustees’ Annual Report for the period** ## **From 01.10.22 Period start date To 30.09.23 Period end date** ## **Charity name: Frittenden Memorial Hall** ## **Charity registration number: 302746** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Physical and mental training and recreation,
and social moral and intellectual
development through the medium of reading
and recreation rooms, library, lectures,
classes, recreations and entertainments, or
otherwise for the benefit of the inhabitants of
Frittenden and its immediate vicinity.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Provision of a hireable village hall as a
meeting space for physical, mental and
social pursuits and entertainment.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|All decisions and activities have had regard
to the beneficiaries as identified in the Trust
Deed.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year saw the completion of the last
phase of the refurbishment, begun in 2021.
We have had a full year of being open again
since the pandemic and temporary closures
for rebuilding work, and both old and new
hirers are making use of the new facilities.
On-going fund-raising continues to build up
reserves for future maintenance
requirements, with the annual Fun Run,
quizzes and the monthly prize draw.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|The overall value of the charity of £356965
reflects the value of the newly refurbished
premises and upgraded facilities and
equipment. The accounts separate the
refurbishment from hall activities which show
as a shortfall as fund-raising was channelled
into refurbishment. With all refurbishment
work and financing now complete, future
accounts will show only normal hall activities.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The target is to have cash holding of £10K
for on-going upgrades and maintenance and
to cover any temporary shortfall in hall
usage.| |Amount of reserves held|Para 1.22|The cash balance in the accounts of £4K
was supplemented by a final grant payment
of £4900 received after the end of the
financial year. We will continue to build up
reserves through normal hall activities and
fund-raising.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Volunteers, of whom some are proposed by
village organisations which use the hall.
Chair, Secretary and Treasurer are
appointed by trustee vote.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Frittenden Memorial Hall| |---|---| |Other name the charity uses|| |Registered charity number|302746| |Charity’s principal address|The Street
Frittenden
Kent
TN17 2DD| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rosalind Riley|Chair||| ||Charlotte Boyd|Secretary||| ||Helen Bosley|Treasurer||| ||Eileen Bridges|||| ||Andrew Dack|||| ||Barbara Dunn|||| ||Lester Gosbee|||| ||James Highwood|||| ||Tor Millard|||| ||Diane Pullen|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets Additional information (optional) **Names and addresses of advisers (Optional information) Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Other optional information ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Helen Bosley **Full name(s)** Helen Bosley **Position (eg Secretary,** Treasurer **Chair, etc) Date** 18.07.24 FRITTENDEN MEMORIAL HALL MANAGEMENT COMMITTEE ## **Income and Expenditure Account for year ended 30 September 2023** |2021-2022
INCOME
**Renovation project**
Grants:
KCC Village Hall Improvement Grant
2764
LoCASE
4232
----------
-------
162178
3521
Donations (incl Gift Aid)
Fund raising events:
582
Fun Run (FMH share)
741
520
Quiz nights
1201
-
Opening Event
225
---------
---------
1102
15032
**Platinum Jubilee**
**Hall activities**
5334
Covid Grants
-
1022
Donations
107
2243
Lettings
8479
541
Hire/sale of furniture
204
567
Prize draw
370
43
Amazon Smile
42
200
Bank interest
58
---------
----------
9950
**191783**
**Total income from all sources**

======
=
EXPENDITURE
**Renovation project**
7058
Miscellaneous renovation
**Hall activities**
1320
Insurance
2195
78
Water
98
812
Electricity
2945
-
Phone/internet
490
-
Marketing
184
277
Licences and memberships
229
677
Cleaning
2244
2853
Maintenance
2910
394
Miscellaneous expenses
730
--------
---------
6411
1678
**Platinum Jubilee**|2022-2023| |---|---| ||6996
14130
2167
-
9260
**32553**
=====
1195
12025
**-**| |122060|**Total all expenditure**|**13220**| |---|---|---| |(81616)|**Surplus/(deficit) for the year**
|**19333**| ||Depreciation|10614| ||**Surplus/(deficit) for the year after depreciation**|**8719**| |||======| ## **Balance sheet as at 30 September 2023** |Fixed assets net book value|355107| |---|---| |Current assets:|| |Current account|1288| |NS&I investment account|118| |Co-operative Bank deposit account|2365| |Restricted fund: Platinum Jubilee|417| |Cash|229| |Debtors/prepayments|200| |Less current liabilities:|| |Creditors|(2759)| |Net current assets|1858| ||---------| |Total assets|356965| ||======| |Balance brought forward|348246| |Add surplus/(deficit) for year|8719| ||-----------| ||356965| ||=======| Helen Bosley, Treasurer November 2023 NOTES TO THE ACCOUNTS ## 1. Fixed Assets The breakdown of fixed assets by asset type is: ||GBV|Depreciation|NBV| |---|---|---|---| |Buildings|301478|5815|295663| |Fixtures & Fittings|56289|4004|52285| |Audio-visual equipment|7954|795|7159| ||----------|--------|---------| |Total|365721|10614|355107| ## 2. Depreciation Straight-line depreciation has been applied to all assets from the beginning of this financial year, with the exception of the decking which was completed in June. Useful life in years has been assumed as: |Buildings (excluding decking and heating)|50| |---|---| |Decking and heating|20| |Fixtures and fittings – kitchen equipment|20| |Other fixtures and fittings|10| |AV equipment|10| ## 3. Reserves There is an outstanding grant instalment of £4900 which has not been included in these accounts which would bring the cash holdings up to just under £10000. The reserves policy is to maintain at least this level meet unexpected expenditure or to cover unavoidable overheads in the event of being unable to hire out the premises. R•wYi vf th• iThJependMI EXW*inera tèlh¢ m¢TrJJ•is Ot Fr￿￿1¢￿ H•U UarwoTrt Comrnlttee Ir, with Ihe ￿all￿O& AL.! 1 '18wo the