EYNSFORD VILLAGE HALL {Registered Charity No 302737)
ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2024
Ob ect of the Chari
The provision and maintenance of a Village Hall for the use of the inhabitants of the Parish of
Eynsford without distinction of political, religious or other opinions, including Use for
meetings, lectures and classes, and for other forms of recreation and leisure-time occupation,
with the objert of improving the conditions of life for the said inhabitants.
That publlc benefit was dellvered in 2024.
Mana
ement Committee
As at 310ecember 2024 the members were:
Chairman:
Mr M G Physsas
Mr J Staniland
Mrs B Storrar
Hon Secretary-
Hon Treasurer..
Other Members:
Mrj Cairns
Mr J Mesnard (resigned 28104120251
Mr B Newton
Mr P Nicholson (appointed 26109120241
Ms K Atkinson (appointed 2610912024, resigned
2610212025}
Mr D Ketley was a trustee a5 at 31 December 2023 but resigned on 2610912024
Chari
Corres
ondent
Mr M G Physsas, 54 St Martin's Drive, Eynsford, Dartford DA4 OEZ
Tel.. 07968 056481
Governin
Document
A Scheme for the regulation of the Charity sealed by the Charity Commissioners on 27
March 1997, as amended in October 2015.
Governance
The Charity is governed by a Management Committee consisting of
Trustees elected annually by local residents at an Annual General Meeting. and of
Representative Trustees appointed by regular user groups which hire the Hall.

Day-to-day management is delegated to the Officers (Chairman, Treasurer and Secretary), all
trustees, who report to the Management Committee at its meetings, usually ten times a
year.
Finance
Details of the financial activities are summarised in the attached accounts.
During 2024, net lethng income redtjced by 3.4% compared to 2023 at £21,249. The cost of
running the hall was £22,598, £2,987 higher than 2023, resulting in an operating loss of
£1,349. The loss arose primarily due to higher energy costs, which increased from £8,403 in
2023 to £10,418 in 2024, and an increase of £1,203 in the spend on repairs and
maintenance. Income to the Rescue and Renewal Fund decreased from £66,000 in 2023 to
£27,000 in 2024; however expenditure. mainly on professional fees relatin8 to the new hall,
also decreased. The net deficit was £17,378 and the closing balance was £328,524.
The policy on financial reserves is to aim to hold a minimum cash balance equivalent to
twelve months of letting income. This is to guard against the risk of an event that requires
the hall to be closed temporarily.
Bankers
Main account..
Santander UK plc,
Bridle Road,
Bootle,
Merseyside L30 4GB
No 2 account (Rescue and Renewal):
The Co-operative Bank
P.0. Box 250, Skelmersdale, WN8 6
As at 31 December 2024 Rescue and Renewal funds were also held in deposit accounts with
the Shawbrook, Virgin, and United Trust banks. The balances are spread to keep each account
within the FSCS compensation limits.
Inde
endent Examiner
Joanna McGovern MBA FCCA FMAAT ATT IFellow}
Director- Brendan P Byrne & Co Ltd
Serious Incidents
There were no serious incidents during the year.
Transactions with Trustees and Pa
ments to Connected Persons
None.

Chalmian's Report AGM - 2025
Overall a very productive year for the truslees, the ongoing operation of the Hall and closer
to our goal of developing the Hall has been somewhat fruitful.we are forever grateful to the
volunteers who have helped us to get this far and we can finally see some light at the end of
the tunnel to get developing the new Hall. Particular thanks goes lo the Parish Council and
the individuals organising fundraising events.
Our goal still remains on the development ofthe new hall. The site remained dormanl as we
continued conversations with our preferred contractors and continued to raise funds for the
new hall. however the Parish Council has been coordinating the maintenance of the Football
pitch and the green team has been planning out the plantations for the embankment lo
pretty-up Ihe site.
Our estimates for the development of the Hall of the new site were also refined with
increased interest rates and we established a gap based on some assumptions that we will
take into the next year. The intention is still to start on site with the building of the Hall before
the end of the year 2025.
Also, Eynsford Village Hall Limited was incorporated on the 12th July 2024. We are still
finalising some delails about the charity aspect and the transfer of assets to the new entity
but these are in hand by our treasurer.
As always we have also organised a few fLtndraising events including assisting with
fundraising from local residents, and the Parish Council. l extend my deepest gratitude lo
everyone who has contributed and supported the hall throughout this past year. We have
had some amazing and fun events also and will continue lo do so.
On the existing Hall we continue to receive steady lettings and have had a good turnout to
our events. We have also made some cosmetic improvements to the hall to keep it in good
condition. We are also massively grateful for our maintenance trustee that has fixed and
replaced broken elernents and also to the donations of ilems for the toilets. We will continue
to monitor the Hall for any simple win improvements.
We now enter the new phase with greater certainly but raising funds is our primary goal.
This said, fundraising will continue, lettings will contintje with more substantial emphasls on
events coordinations. We 8re excited to see the new hall starting on site within 2025.
Mark Physsas RIBA
Chairman
26th June 2025

bpb
Joanna McGovern
,BA, FCCA. FMAAT ATT IFellowl
01322 555530
l jo.mcgovein@bpb.accountants
Accountants
EYNSFORD VILLAGE HALL IReg. Chority 302737)
ACCOUNTS for the Yèar Endgd 31 Decomb¢r 2024
H451 Marwa￿￿•￿t INtt 1IAccoynt
Paynenle
2023
2024
RECqiP¢S
2023
2024
S.034
8.403
21.991
21.249
VV8ler
Rgpaifs & fflalnion￿e
1.1
1.292
SunJry
910
702
22.508
21.991 £
21.249
ai SU￿wid￿r¢￿1
£2.3BO £
11,349)
4tJ1
"REYCW and ftettEwal-Plo.21 A¢¢¢unt
PaymeTrts
2023
2024
Rec•ipt
2023
2024
P¥oKlcosl$
LOlleryeA￿fiÉeS
F3.836
3.521
41,6)6
3,354
OanEt
EwDIs
LONtty iewpi
CaieilO4rs8Lgs
Greetinpscar¢ $aÈ5
Raf
23.031
11,077
6.335
2.325
6.los
7,467
6.925
cosi$
expensf8
2$7
75
4.129
ts,ouo
3,920
2.838
Deposi irtaro51
Payrn•n15
£ T9,288 £
M7
R•c¢ipts
16.186 £
13.102
Zl.412
MoThwry Ais•
17.37
3111212024
CutrEPt a¢¢CW￿ bA1￿Ce%
Paypavrash
Bai sttsr
745,1
6,en5
79.1)9
29.361
10.21Q
29.7t
87,6
Iviryinl
Dep￿lt IUitEd TFUBII
£ J45,902 e 3?8.524
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