EYNSFORD VILLAGE HALL (Registered Charity No 302737)
ANNUAL REPORT FOR THE YEAR 2023
Ob'ect of the Charit
The provision and maintenance of a Village Hall for the use of the inhabitants of the Parish of
Eynsford without distinction of political, religious or other opinions, including use for
meetings, lectures and classes, and for other forms of recreation and lei5ure-time occupation,
with the object of improving the conditr.ons of life for the said inhabitants.
That public benefit was delivered in 2023.
Mana
ement Committee
As at 31 December 2023 the members were..
Chairman:
Hon Secretary..
Hon Treasurer:
Mr M G Physsas
Mr J Staniland
Mrs B Storrar
Other Members:
Mr J Cairns, Mr J Mesnard, Mr D Ketley, Mr B Newtor)
Charit Corres
ondent
Mr M G Physsas, 54 St Martin's Drive, Eynsford, Dartford DA4 OEZ
Tel.. 07968 056481
Governin
Document
A Scheme for the regulation of the Charity sealed by the Charity Commissioners on 27
March 1997, as amended in October 2015.
Governance
The Charity is governed by a Management Committee consisting of
Trustees elected annually by local residents at an Annual General Meeting, and of
Representative Trustees appointed by regular user groups which hire the Hall.
Day-to-day management 15 delegated to the Officer5 (Chairman, Treasurer and Secretary), all
trustees, who report to the Management Committee at its meetings, usually ten times a
year.

Finance
Details of the financial activities are summarised in the attached accounts.
During 2023, net letting income increased by 48% compared to 2022 at £ 21,991 which
exceeded the cost of running the hall by £2,380. The cost of running the hall was £19,611,
£2,591 lower than 2022. The reduction was predominantly due to lower energy costs, which
decreased from over £12,000 in 2022 to £8,403 in 2023. Income to the Rescue and Renewal
Fund increased to £66,000,. however expenditure also increased to over £79,000 being
mainly professional fees in connection with the plans for the new hall. The closing balance
wa5 £345,902.
The policy on fi.nancial reserves is to aim to hold a minimum cash balance equiwalent to
twelve months of letling income. This is to guard against the risk of an event that requires
the hall to be closed temporarily.
Bankers
Main account-.
Santander UK plc,
Bridle Road,
Bootle.
Merseyside L30 4GB
No 2 account (Rescue and Renewall..
The Co-operative Bank
P.0. Box 250, Skelmersdale, WN8 6WT
Rescue and Renewal funds are also held in deposit accounts with the Shawbrook, Virgin,
United Trust banks. The balance5 are spread to keep each account within the FSCS
compensation limits.
Inde
endent Examiner
Mr Thomas J Phillips B.S¢. FCA
Station Road
Eynsford
Kent DA4 OER
Serious Incidents
There were no serlous Incldents durlng the year.
Transactions with Trustees and Pa
ments to Connected Persons
None.

Chairman's Review of the Year's Activities
The main focus of the trustees ha5 continued to be the drive to raise funds for a new hall to
be built on Harrow Meadow. We have again been hugely asslsted by the Parish Council with
grant applications and other support, and by volunteers from the local community.
We had hoped to start work on the football pitch in early 2023 but this was delayed as a
result of the extent of the archaeological investigations required by Kent County Council.
The excavation work required for the new pitch eventually started on 22nd August 2023 and
the last operation in October 2023 was to sow the grass seed and then wait for nature to do
its work. It was expected that with the right mix of rain and sunshine together with mowing
on a weekly basis the pitch would be ready in time for the start of the 2024125 season.
A number of f und-raising events have been organised by both trustees and other residents
and the Parish Council, including a very successful Garden Safari and the annual Eynstock
event on the village cricket pitch. My thanks to all those who have helped and supported
the hall over the year.
With regard to more day-to-day matters in respect of the running of the hall, the letting
income is now at close to pre-pandemic levels, however this is largely as a result of the
increase in hiring rates agreed at the beginning of the year and the number'of bookings has
declined. The hall still relies on loyal local users or those that have been hiring for many
vears, as 'one-off' bookings are fairly low. As mentioned in last year's report, this may well
be because the hall is now showing signs of age and its facilities cannot match those of other
local and more modern halls. This only demonstrates even more clearly the need for a new
hall.
Last but not least, the decision was taken towards the end of the year to incorporate the
Village Hall into a company to help us attract more trustees and to improve our prospects of
securing significant grant funding. This will be taken forward during 2024.
Mark G Physsas
Chairman

EYNSFORD VILLAt% HALL
(Reo. Chwlty302737)
ACCOUNTS fr>rthE YparEnd•d 31 Decen*er2023
PpymenlJ
2O2Z
1022
2023
Lab(￿((
èal8lWt
5.454
12.18Q
11.842
1.991
402
Ro*5
428
IDsuran
Hygknè
ndry
750
£ 21,2D2 £
21991
£2WO
P4ymeqts
Z02Z
102
Don¥NJns
Evellt
Lotstyrtt*iP
8D17
73.838
CwlenO*r(D
1.404
2.6
2A2$
3fj9
627
268
Raffte
6.155
Doposlllnteièst
3Q.W £
11fj
5.747
tJ.102
31nvd022
SIM2f2023
114.5
pa￿11¢￿$h
oWtsISh￿bf[￿41l
6.805
79.739
29.3vl
65.914
DqFD¥itIUn1byd
tTrepo¥*lJvN￿ Trtod9¥
2.ITJ
34S,902
ThevIll￿
The durtng2Q07 H811.
Dat
411 £4 elLknDV-"
.3,5, tcA , Jhts¢, SI4¥TJ¢•"A £Yr￿F￿￿ i54ik