Charity Registered Number. 302724 CROCKENHILL VILLAGE HALL REPORT AND FINANCIAL ATEmENTs FOR THE YEAR ENDED 31sfJANUARY 2026
CROCKEi¥HtLL VILIAGE HALL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31sr JANUARY 2026 COKTENTS Indepu)dentexamin¢rs' T¢tM)rt to th¢ Twste¢s Statemeni of Financial Actlvities Balance Sheet Notes to the financial statements 10
CROCKENHILL VILLAGE HALL REPORT AND Fll¥ANCIAL ATE[El¥Ts R THE YEAR ENDED 3] JANUARY 2026 Ex¢¢utiv* Commlttee aad TrMg¢¢es: Tntstee and Chair. TTusiees: Ruth Fluin-Hardy Sw Mirknvic (resigned July 2025) Satha Covington Trevor John Whit¢ P¢trtna Jon<s Margaret Hirsch Shirley Abbott Sheila IAyIM)urn (appiDted July 2025) RegLstsred Offiee: Crockenhill Village Hall Stones Cross Road Cro¢kenhill K•rt BR8 8LT Aeeountants Pearce Accounts Comultsncy Services 58 Serni Drive Swanley Keni BR8 7HT
CROCKENHILL VILLAGE HALL REPORT AND FINANCL4L STATEMENTS FOR THE YEAR ENDED31ST JANUARY 2026 TRusfEE?S REPORT The Tnths pre8enttheirannual report with financial ststements ofthe charitsble company forthe year ended 31st January 2026. LEGAL STATUS Cro¢kenhill Village H811 is & r¢gi5red charity and is governed by its dectaration of trust dated Ilt March 1960 as amended by a xheme dated 25th March 1998 and as amended by resolution dated 21° April 2011. Trnstees Th¢ memb•s of the executive comrnittee in office during the yearweye: Trth and Chair. Ruth FluinvHardy Iris Waterton Susan MI0ViC Sasha Covington Trevor John White Petrin8Jon¢s Margairt Hirn¢h Mark Pe Shirley Abbott Sheila Laybovm OWTIVES AND Acr1vlEs The Vi1188e Hajj 1$ held in trust forthe use of the Inlmbilants of Crockenhill and the neighbour1m without distin0 of sex orof p)litical religio orotheropinions and in p8rticular, foruse formtttings lectures and classes and for othf05 of recreation and leisure4ime oCCution with th¢ obie¢t of improving th¢ conditicS of life forthe said inhabitants. The administrntion is carried out by Trnste¢8 und¢rth¢ ¢onstituted registered Chlty. Crockenhill Village H411 Management Committee. The Tntts ensuye that the building iq fit ftir purpose and that 5uffKient funds a raised to maintain it for public benefiL The TnLStees confirm thatthecharity Conunisslon's 8uidan¢e OD public benefit (section 17(5) ofthe 2011 ChaTilies Act) bas be¢n ¢twid¢rnJ in de¢iding which 1ville$ the Charity should underth. INVEmE1 POLICY Crockenhill Village Hall Management Committee continue to set &id¢ a Cash reserve in th¢ charity dwit bBnk account for its intend¢d use as detsiled in th¢ reserves poliw statemenL leaviDg sufficietil fithds in the current account to meet day to day need& This policy is reviewed annualty and to be meAded to iticorpor* investment opportunities outside of its existing bankiD8 arrangernen if substantial surplus fimds were over£25.OLM>.00 {twenty.five thousand Po>. RESERVES POLICY Crockenhill Village Hall Management Committee str¢ve to mainthio at all times. a cash reserve of a minimum of £Io.000.00 (ten thousand pound%X to meet three months of expendittwe and CA)vtr ally dip in incoJn4 unplanned repnir or maintenance and replacement of equipment and firnith it provides to hirers. This policy is reviewed al81ty toensure th2tthe reseThe gmThtht is suffi¢ient and achievable.
Pagc 2 CROCKENHILL VILLACE HALL REPORT AND FINAf4CIAL STATEMENTS FOR THE YEAR ENDED 31STJANUARY 2026 (Continued) RISKS The Charity ha5 &ssessed the risks to which it 15 exposed and has tsken steps to mitigate those risks. The main risks faced by the Charity are in respect of maintaining funding lev¢ls in ord¢r to contillue with th¢ pres¢nt l¢vel of services. REPORT OF THE CHAIR Crockenhill Village Hall Crookenhill VillaLye Hall was built usinR money donaled by residents and. upon completion of the buildin in 1958. a charity was set up enabling a group ofvolunteers to carry out the administrdiion and ensure that all legal and Statutory r¢quircmcnt3 wcrc mct. Th¢ hall has und¢rgon¢ various cxt¢ns¢on& r¢fLts and rcdecomtion ovcr thc years in order to remain fit for PUTpose and a wclcomillg place for everyone. The Trugtees work hard fulfjl the objects of the C.hArity and fiindraise in orde.r lo keep the hire eosts afford8hle lo the community and undertake many ofthe maintenance tasks themselves in order to keep expenditure to a minimum. This year, one otrexpenditure was kept to a minimum in order io rebuild the resetves because ihey had become depleted. but the replacement of the b(Triler essential to ensure hirer5 w¢r¢ k¢pl warm this winter. A fllndrdising cornmittce made up of voluntccrs, wa5 set up to tneet indcpcndcntly. It is chaired by a Trustee to ensure il operates within the Charity guideline5. It has already proven to be effective. The group meet to SUPPOrt fundraising initiatives, plan a calendar of events, and also discus5 thtng5 like raffles, ticket pricing, and advertising. 'fhis is in turn reduees time previously spent on these matters at monthly committee meetings and has freed up the Trnstees to focus more on the business side of the Charity- Wendy WoTtham kindl_v volunteered to review the ¢ontent on the Village Hall website to make sure il wa5 c0C¢1 ross all pages and in 2026 will endeavour to revamp the home page. The Trustees have also been building on Lheir relationships with other Community groups that put on things lik¢ the annual Harvest Fayre and Pr(Mluce Show and a150 the Parish Church which hosts a Christmas Bazaar. Maximising opp)nuniiies and shared personnel, as in the case of the local walking group. so a5 to showcase the hall has mutual benefiis which the Village Hall Committee are keeEJ io tsp into. The Truslees agreed to increase the Village Hall profile on Social media and at Christtnas a r¢pon was posted thanking ¢v¢ryone that has supported the hall. by attending events. hiring the space. volunteering. donating prizes. or simply sharing our posts. A special mention wa5 given to the wonderful volunteer5, emphasising ihat their time, energy and ¢ommithJent, wheth¢r helping at events, Setting up and clearing away, or working behind the scenes-rnakes everything possiblel The Trustees are grateful lo everyone for (heir support as li keeps the Village Hall at the heart of its comrnunity Kuth Fluin-FIard .LHAIR
CROCKEI¥HILL VILLAGE HALL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31sr JANUARY 21ll6 (CoDtiDued) TRUSTEES. RLSPONSIBILITIES The Tnk5rees Are responsible for preparing financial statements for each financial year which gives amie and fair view of the association's financial activities during the year and of its financial p)sition atthe end of the year. In preparing those financial statements the Tn aye rwiired to: select suitable poli¢ies and then apply them cOnsilY. make judgements and estimatss that are r¢a%)n8ble and pnthil. follow applicoble accounti stsndards. subject to any material departurts disclosed and explained in the unl& prepare the financial statements on the'going concern. b&sis wile8S it is i08ppnwate to presume that the The TTUStees are responsible for keeping adquate accounting records that aye sufficlent to show and explairÈ the Charity's transactions and disclose with re&wnable accurdcy at any time its financial position and to enable them to ensuTe that the financial statements c(Jmply with the Tegulations made under the Charities Act. Th¢y ore also TesponsThi le forsafeguarding the &wts of the Charity and hrA fortakingreasonabk steikq for the prevent ond detei*ion of fraud and other irre8ularitie& APPROVAL This Re ort WR5 Approved by the Trust on ty i L LCE and sig Ruth fiuin.IJ
Page 4 INDEPENDENT EXAMINERS REPORT TO THE TRusfEES OF CROCKENHILL VILLAGE HALL FOR THE YEAR ENDED 31ST JANUARY 2020 We have examined the fmanciAI statements on pages 5 to 10. These f1ClaI statements bwe Ixen prepared under the historical cost convention and the e01¢In8 lIe1C5 set out therei Respe¢¢lve r¢5poTrslbllS¢les ofihe In¢¢¢$ and exomlDer The Tn, responsibilities for preitig the Annual Report and the fthancial slatements ID &c¢ordan¢e with appli¢able law and United Kingdom A¢couDling Sfandar&% ar¢ setout in the Ststementof Trustees Responsibilitles. The Ch4rity's TtU5tee5 wnsider that an audit is not required for this year underxclion 14412) of the Cbarities Act 2011 and that an independent examination is needed. It is my responsibility to: examine the accolu undersection 145 of the 2011 Act to follow the Proced laid down in th¢ Getteral Directions given by the Clwities Commissioner under section 145(5Xb) of the 2011 Act: and Basis of opinio My examination w&$ ¢Tle0 out in a¢¢ordw with the General Directio given by the Charity Commission. exominatioo in¢lude8 4 review of the a¢¢ounting records kept ty the cbarity and a comparison of the a¢¢ounts presentrd with those r¢¢ords. It also includes ¢(widerntion of any iterns ordis¢losure5 in the aw)unts. the seeking of explanations frnm you as ts)Jstee ¢on¢erning any sh Matte The pm¢ethwes Undert do not provide 811 the evidence that would be requir&1 in an audit an¢ CODs¢queDtly no opinion is given as to whether the accounts present a'true and fair view., and the report is limited to those matters set out in the statement below. IDdependent examlDer'$ statement In connection with my examtnation. no matter has come to my attention." whi¢h give5 me rwonable to believe thal in any materiol resprt the requiyements: (a) to ke¢p accounting records in 8ccordance with section 130 of the 2011 Act: and (b) til prepare accounts which accord with the aecowiting records to o)mpty with the accounting requirements of the 2011 Act have not been Ine¢ or to which. in my Opinio attenti should be in OTderto enable a ptoper derS of the accounts to be reac1 Debbte Pearee Pear¢e ac¢ounts consultan¢y S¢Tvi¢es Chartered Clfied Ac¢owit8nts 58 Semion Drive Swanley Ktht BR8 7HT Dat¢d: 11.olF.IOL
Page 5 CROCKENHILL VILLAGE HALL SfATEMENf OF FINANCIAL AcfivITIES FOR THE YEAR ENDED 31ST JANUARY 2026 31stJ8nw 2026 iknrestrleted 31stJ8llUAry2025 Ihrestricted Invesinmi in¢on Adivities forgenerntg fvnds tk)nation5 Inconyn8 $ou fiomtharitable o¢¢tvilie5 15J19 3JSO 10.TJ7 1.119 24JOS 47.8 st of8eneratti18 voknntary incon tharit•bk 8Ctivili¢s G)vernan¢¢ eosts 5.787 3S.191 5,127 34.938 516 41JiX) 40.581 Net in¢onNn8loutgoin8 1¢50UI (4J20) Total ndS bmu8ht forwwd 9.193 Total ndS cartt¢d fonvgrd 11253 4873 The Statement of Financial Activities iD¢ludes 811 gains and k)s8es in the year. All incoming and expended T¢)Urn derive from Continuing adivilie
Page 6 CROCKENHILL VILLAGE HALL BALANCE SHEET FOR THE YEAR ENDED 31sr JAI¥UARY 2026 2026 2025 CiJRRENTA&SETS Debtor5 and prepByments Cash at bank and in IAThl 453 14,930 7.749 CREDITORS: Allnts dlle within one year 2876 NET CURREwf A&SETS 11253 4,873 li 4,873 UnrestrKted fun DesigHted Fund 1253 loo (5,127) 10,000 li 4073 ved by the Board of Trustees on 15 sied. Ruth Fluin-H*rdy Trustee Page 7
CROCKENHTLL VILLAGE HALL N(wfES TO THE FINANCIAL sfATEMENrs FOR THE YL4R ENDED 31jANUARy 2026 ACcOlNG POLICIES BA8ts of pPanti0 of fin4ndg1 statsments The Financial Ststements ar¢ pr¢paT¢d in accordanrx with Accounting and Re)rtIng by Charities: Statement of Recommended Practic¢ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective l January 2015) - {Chariti¢s SORP (FRS102)X the Financial RepN)rting Stmndord appli)1¢ in th¢ UK Rwbli¢ of tr¢land (r.RS102). The Charity meets the definition of a public benefit entity under FRS 102. Assets and Itabilities are initially recognised at histori cost or transaction vaJu¢ unl¢ss otherwise stat¢d in the r¢l¢vant a¢counting policy no Grnnts Revenue credited to the Statement of Financial Activities on the earlier date of when thcy are received or when they are receivabl4 unless they relats to a spe¢ific firture perio¢ in whi¢h case they are included in creditors on th¢ BalanG¢ She¢t as a W 1Ved in advan¢¢ to be recognised in the futur¢ a¢¢ounting wiod. Vglue Add¢d Tax Value added tsx is wt recoverable by the charity and gs such is incluthl in the relevant costs in the Statement of Financial Actlvities. Restrltted lld# Restricted funds are to be used for the purposes sp¢¢ified by th¢ donor. Exp¢nditur¢ which mexts All income has classified as unrestricted funds as no restrictions are placed on nOrne by the Charity's donors. Unrestri¢ted fundy Unrestri¢t¢d funds ar¢ grart& donations oth¢r income T¢)ved or generated for th¢ obJts of the ¢lwity without furth¢r specified Purpo and are available as general fillS D*Dat¢d f•Dd8 Designated funds are unrestricl&l fimds set lde by the Tn for specific purposes. Llabllltks Liabilities ar¢ £08n]Sed wher¢ a legal obli8ation to lrnnsf¢r economi¢ befit ¢xists.
CROCKENHILL VILIAGE HALL NOTES TO THE FINANCIAL STATEMENTS YEAK ND031s1. JANUARY 21)26 STAFF COSTS Th¢ thv¢rng¢ nurnb¢r of ¢mploy¢¢$ durin8 th¢ period w¥$ 3 {2025- 3). TRUSTEE REMUNERATION AiYD EXPENSES No mneratIon was paid the tnlee$ durin8 th¢ r¢riod. ¢xpens¢s reimlwJTS¢d to Twstees during the 2026 2025 TVor White MarkPITr¢ IrAJ 305J6 DEwfoRS 2026 2015 Hall hire debtors Prepayments 2,150 240 21 CREDITORS: Amounts fallin8 due withiii oneyear 2026 2025 Accrua Hall hire deposits held 2A77
Pag¢ 9 CROCKEIYHILL VILL4GE HALL INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST JANUARY 2026 COME 2026 2935 Ad-]Joc On¢ Off Hir¢ 9.039 9.341 2EI¢HL I)qn&r AY BI8M Boy¥¢ Brownl¢s 132 731 500 C4K Presc1] 7.422 616 6.711 696 Fun Fit Qult2r ChLb H•Dnth Magon 330 247 Heri¢¥ R¢tt¢ 3JO 3SO ijo 100 Ix8rth8CJub 139 Pwish Council Elearkliy Pwish cou110 knl 1.133 941 1.133 742 PilErcs J23 &uif+strdrta Litte D#tititi# &)JD De¥111KlS)¢lQl Club iie¢ydkn8 1,012 1339 616 1.?43 237 795 Trefoil Guild 33 Womans IlIe 074 Bor¢y$ bAttk 200 550 225 350 ToTri ¢ Don¢ion5 219 AnonymD donation Shirky Abirt'S 901h BirtTrthy Ad Hoc Dty*•tiofjs 2.000 430 495 WSMJ 1.210 3.689 791 NW¥ Ehon John 1.134 l.673 Geor Mi¢bocl Tribut¢ Kyle Tomlwon Mwder Mystory PwJlCJnt•rd J42 1210 1.169 644 Pimm5 and PTomi Qv¢¢nTnTrw¢ Qulz Nlglts 1.658 1078 J.347 1.703 Srott Elvis 100 TOTAL NCOMÉ 47J80
P8gelO CROCKENHILL VILLAGE HALL INCOME AND EXPEiYDITURE AccouNr VOR THK YEAR ENA)KD 3181'JANUARY 21)26 2026 2(125 Elton John Tnbute Costs 354 350 or8e Michael Thljutt Costs Bingo Nightcosts (heen Thljute C08t$ Paulcsntsrn 1110 1270m 465 1.865 49).C Scott Elvts Costs Ws MJCosts Kyk TOMIlson MurdrrMy5t PNJrn4 and Prono Costs l&izKi8ht Costs Raee Wghtcosts L4)ttery (bsis H1 Costs: 8itkes5 Rat Ckaning Mai¢rials Ckaning Salary Caretskujg 5a tkcoratkng and Refi1lShIn1 EkarKal Suppty s Suppty (kn5 Ojtiuig Health ond W¢ly Insurart¢es Licenr¢5 Pmp¢rty Mainten4nc¢ ScrvSL¥ AgTe¢w*n( Snwllllten 0fOth¢rEquipnt ndries I(M) 330 144 750 4.447 4.753 1913 98 1.753 1.941 1271 278 1141 812 1.610 1,041 3.182 274 281 1120 714 7.&14 1118 617 WaterPAes 535 Wirtdow Cleaner 175 245 Athinislr8tion Cwts: C&)nwui¢rEw¢n$¢ AdrnuLi5tr&ty)n Sa]aries Tejcphonc and Broadband intin& Posta8e and Stationery PayTDII s1¢¢5 1.405 1.392 164 282 Ethtnination Fee 516 410