Charity Re8iSter¢d Number:
302724
CROCI(ENHILL VILLAGE HALL
REPORT AND FINANCIAL sfATEMENTS
FOR THE YEAR ENDED 31sr JANUARY 2024

CROCKENHILL VILLAGE HALL
REPORT AND FINANCIAL STATEMEKrs
FOR THE YEAR ENDED 31ST JANUARY 2024
CONTENTS
Tn￿tee$. Report
Independent examiners. report to the trnstees
SÉatsment of Financial Acttvities
Balance Sheet
Notes to the financial statements
9-LO
Detsiled income Bnd eXP￿dItUre account

CROCKENHILL VILLAGE HALL
REPORT AND FINANCIAL sfATEMENrs
FOR THE YEAR ENDED 31ST JANUARY 2024
Executive Committee amd Trustees:
Trustee and ¢hair.
TTUStees:
Ruth Fluin-Hwdy
Susan Mirkovic
Sasha Coving￿1
Trevor John White
Petrina Jones
Margaret Hirsch
Mark P￿t
Shtrley Abbott
Regh¢ered O(Ike:
Cro¢kenhill Vill￿¢ Hall
Sione5 Cn)ss RoAd
Crockerthill
Kent BK8 8LT
Aceountsnts
Pearc¢ Accounts Consultancy Smii¢es
58 Sermon Drive
Swanley
Kent
BR8 71fT

Pag¢ I
CROCKENHILL VILLAGE HALL
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST JANUARY 2024
TRUSTEE'S REPORT
The Trusttts present their •nnuat report with fi[W￿l•l ststem¢nts of the tharithble company for the year end￿ 3 Isl
January 2024.
LEGAL STATUS
cr￿kenhIl1 Village Hall is a regisiered ¢h4rity and i$ governed by its de¢l•r*ion of tntst dated l* March 1960 as
amended by a scheme dated 25th Mar¢h 1998 and *$ ￿M￿ded by resolulion dat¢d 21• April 2011.
Trustetj
The members of the executiv¢ committ¢¢ in olTK¢ durin8 the year were:
Trustee and chair: Ruth Fluin•Hardy
Trustees:
Iris Waterton
Susan Mirkovic
S&sh4 Coyington
Trevor John While
P¢tyina Jones
Mar8aret Hirsch
Mark Pike
Shirley Abbott
OBJECTIVES AND ACTIVITIES
The Villa8e Hall is held in trusi for the use of the inhabithnts of Cro¢kenhill and the neighbourhood without
distinction of sex or of poliliol reli8ious or other opinifms and in particular for use for meetin8$ l¢¢tur¢$ and
classes and for other forn￿ of re¢reation and Seisure-iime o¢¢uwion with the objed of improving th¢ ¢ondition$
of life for the said inhabitants.
The administralion is carried out by TTU￿t¢s under th¢ ¢ons¢ityi¢d r¢gisi¢r¢d ¢hority.' Cro¢k¢nhill Vill88e H811
Mana8em¢n¢ Comrnillee. The Tws¢¢¢s ensure thai the building 1$ fil for purpx and tha¢ suffi¢ient funds are
rnised io mainthin li for public benefit.
The trustees confirni the Chartry Commission's 8uidance on public benefit (section 17(5) of the 2011 Charities
Act) has been considered in deciding which activities the charity should undertake.
INVESTMENT POLICY
Crockenhill Villa8e Hall Managemeni Commillee continue io set aside a eash reseNe in the chariry deposit bank
Accouni fclr its intended use as detailed in ihe reserves policy leavin8 $uITicient funds in ihe current account to
meet day io day nttds. This policy is reviewed annually and to be amended to incorporate investment
opportunities outside of its exisiing banking arrangements, if substantial surplus funds were over £25.000.00
{tweThty-five thousand pounds).
RESERVES POLICY
Crockenhill Village Hall Management Committee strive to maintain. at all times. a cash rtserve of a minimum of
£12.500.00 (twelve thousand five hundred pounds). to rneet six months of expenditure and cover any dip in ineome,
unplanned repair or maintenan¢e and rtpl#¢¢m¢nt of equipm¢nt #nd fi￿lture it provides to hirers. This policy is
reviewed onnually to en$ure that ihe reserve amount is suificient and achievable.

Page 2
CROCKENHILL VILLACE HALL
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST JANUARY 2024
(Contlttued)
RISKS
The ¢harity has assessed the risks to whi¢h it is exposed and h&s iaken steps to mitigate those risks. The main risk$
fa¢ed by the Charity are in respect of maintsining fijnding levels in order ￿ continue with the present level of
servi¢es.
REPORT OF THE CHAIR
The villag¢ hall has had a great year and once again played host to community evenls such the produce show
and harvest fayre, live screening lhe Coronation of King Charles 111 and on ofternoon ¢¢4 ev¢nt in honour of
retiring trustee Diane Davi5.
The outdoor arell benefitted from a generou5 donation from Asd￿ which enabled the preychool to improve the
children'5 Outdoor play garden area. The TTU5t¢e5, with support from a village ¢onting¢n¢, added a p4thwoy af the
rear of the garden. This improves safety as parents dropping children off to pres¢hool no longer have lo navigate
manoeuvring vehi¢le$ in the car paTk. The trees on the grass areas were all treaied lo a decent hair¢ui. iidying up
and improving the overall ouidoor appearan¢e. A smoking shelter was purchased and erK¢ed ai the rear of the
building alongside the Car park entran¢e. The $hel¢w was provided io discoura8e smokers from 8tsndin8 under the
opening windows alongside the veranda entrance.
Sometimes big projects have to be undertaken io improve safety and brin8 the hall up io curreni s¢andard$! These
thin85 ¢osk but the Trustees decided li was worth ts¢kling rising ener8y costs by investin8 in LED lighting
throughout the building with the added benefit of moiion sensors wired inio the toilets and siornge cupboards.
No more lights accidently left on overni8htl
Quotes have been received to insulate the loft 5pa¢e to make us more ener8y efficient and we are wailing on a stort
date.
Addiilonally, a Ilre and smoke alami deie¢iion system has been installed throughoui lh¢ entire buildin8, includin8
the heriiage room, parish ¢oun¢il offic¢. village hall otrice and attic space. The Parish Council kindly completed
the upgrade by replacing the door thai ¢onneets ihe bar to the council office with a fire regulated one.
The Trusiees and the FundrAisin8 Committee are supported by 8 great team of staff who work well together to
ensure that the hall is clean. tidy and available for the residents and a variety of activity groups to use. Sadly*
Tony Hor51ey SteP￿d down ￿ a Trust¢¢ but coniinu¢$ to offer his support through live ￿reeDing ¢v¢nts and is
Iways on hand to a5SiSt with website matters.
Crockenhill Villa8¢ Hall Mana8ement Committee 1$ a re8iSter¢d ¢hority. 8el up to ensur¢ th¢ smooth rynning of
the village hall for the benefit of the community it represents. It meets once a month and is made up of 8 dedicated
8roup of volunteers that sign up to be Trustees and give their lim¢ willingly io make sure that th¢ h811 is looked
after and fit for purpose. A variety of skills are needed such as HR, IT. h¢alth and sof¢ty, 811 nece$$9ry to keep
thing5 ticking over. If you'd like to help OUL then please 8et in louch- You will be most welcome.
Finally, and 1¢ goes withoui sayin8 that w¢ couldn't do any of it without the support from so many people thai hlre
the Hall. make donations, otTer a bit of DIY and attend events.- THANK YOU - it is very much appreciE4ted.
Ruth Fluin-Hardy (CHAIR)

Page 3
CROCKENHILL VILLAGE HALL
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST JANUARY 2024
(Continued)
TRUSTEES RESPONSIBILITIES
The Trustees are responsible for P￿pan￿g finan¢ial statements for eaeh finaneial year which gives a true and fair
view of the association's financial activities during the year and of its financial position at the end of the year. In
preparing those fmancial statements the Twstee$ are required to:
select 5Uitabl¢ policies and then apply them consistently.
make judgements and estimate5 that are reasonable and prudenL
follow applicable accounting standards, subject to any matetial d¢PaT￿reS disclosed and ¢xp14ined in the
accounL%.
prepare the financial statements on the going ¢on¢ern basis unless it is inappropriate to presume that the
charity will continue in business.
The Truslees are responsible for keeping adequate accounting records that are sufficient to show and explain the
charity'5 transactions and disclose with reasonable accuracy at any time its fmancial position and to enable them to
ensure that the fmancial Statements Comply with the regulations made under the Charities Act. They are also
responsible for safeguarding the as5¢15 of th¢ ¢harity and hence for t#king reasonable steps for the prevention and
detection of fraud and other irre8ularitie5.
APPROVAL
ort was approved by the Truste¢5 on il-kn w-
and signed.
Ruth Fluin-Hardy

Page 4
INDEPENDENT EXAMINERS, REPORTTO THE TRUSIEES OF
CROCKENHILL VILLAGE HALL
FOR THE YEAR ENDED 31ST JANUARY 2024
We have exomined the fmaneial statements on pages 5 to 10. These financial statements have bttn prepared under
the hisiorical cost convention and the accounttng policie5 Set out iherein.
Respeetlve responslbllltles of the trustees #nd examiner
The Trustees, responsibilities for preparing the Annual Report and the financial staiements in accordance with
applicable law and United Kingdom A¢counliDg Standards are set out in the Statement of Twstees Responsibilities.
The charity's Trusiees consider that an audit is not required ftir this year under se¢tion 144(2) of th¢ Chariiies Act
201 l and that an independent examination is needed.
It is my responsibility ¢0:
examine the a¢¢ouniS under section 145 of the 2011 Act
to follow ihe procedures laid down in the General Directions given by the Charities Commi9sioner
under section 14515Xb) of the 2011 Act.. and
to sthie whether any peculiar matters have come to my Attention.
Basls ofoplnlon
My examination wa5 carried out in a¢¢ordan¢e wilh the General Dire¢lions given by ihe Charity Commission. An
examination includes a review of ihe accouniiD8 records kept by the charity and a comparison of the Kcounts
presented with those records. It also includes consideration of Bny unusual items or disclosures in the accounts. and
the seekin8 of explona¢ions from you 8$ trnstee concerning any such matters. The procedure5 undertaken do not
provide 011 the ¢vid¢nce that would be required in an audit and. consequently no opinion is giv¢n as to whether the
a¢¢ouni$ preseni a 'true and fair view., Bnd the report is limikd to those matter5 Bet out in the sthtement below.
Ind¢pendent examlner's Statement
In connection with my examination. no matter has come to my attention..
whi¢h 8ives me r¢ason8ble cause to believe ihaL in any material respect, the requirements:
(a) to keep aceouniin8 records in accordance with section 130 of the 2011 Act: and
{b) to prepare accounts which accord with the a¢counlin8 record$ to comply wilh the accounting
requirements of the 2011 Act
have not been met. or
to which, in my opinion. attention should be drawn in order io enable a proper understanding of ihe
accounts to be re￿hed.
Debbie Pearce
Pearee aceounts consultsncy servi¢¢$
Chartered Certified Aceounlants
58 Sem)on Drive
Swanley
Kent BR8 7Frr
Daied:18 April ao

Page 5
CROCKENHILL VILLAGE HALL
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31ST JANUARY 2024
31JtJgliU8ry2024
i￿￿triCted
3111 J8nu8ry 21123
Total
Fllndj
INCOMTNGRESOURC&S
Investn￿ttt ineort
Activities forBenerntin8 fiJnd8
t*)nation$
Incornin8 resou￿¢9 from chwiLibJe activities
12
1¥64
1.129
25.881
785
29,134
TOTAL tNCOMING RESOURCFS
39.481
41,080
RFSOURCES EXPENDED
Cost of generatin8 voluntary income
Charitable aciiyities
4,135
43,025
$40
34,468
O)vemance co$t$
TOTALRESOURCES EXPENDED
47,7￿)
41.877
N¢1 in¢ornin8lout8oin8 resource5
18,219)
Tolal fvnds brou8hi fonvard
17,412
18.209
Total funds carried forward
9,193
17.412
The Statement of Financial Activities includes all gains and losses in the year.
All incoming and expended resource$ derive from continuing a¢iivities.

P4g¢ 6
CROCKENHILL VILLAGE HALL
BALANCE SHEET
FOR THE YEAR ENDED 31ST JANUARY 2(124
2024
2023
Debtors and prekmyments
Cash at bank and tn hand
1235
10205
11,440
1729
17538
19267
CREDITORS: Amounts ￿lIng due
itbin one year
224
1,855
NET CURRENT A&SETS
17,412
TOTAL ASSETS LESS CURRENT LIABILrriES
UnrestrKted funds
Designated Fund
{807)
7.412
ioooo
and signed.
Ruth Fluin-Hardy
Trnstee

Poge 7
CROCKENHILL VILLAGE HALL
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST JANUARY 2024
ACCOUNTING POLICIES
Basi$ of preparntion of finAnclal statements
The Financial Statements are prepared tn accordance with Accounting and Reporting by
Charities.. Statetngnt of Recommended Prn¢tice applicable to charities preparin8 Iheir accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland
(FRS102) (effective l January 2015) (Charities SORP (FRSI 02)A the Financial Reporting
Stsndard applicable in the UK and Republic of Ireland {FRS102).
The charity meets the definition of a public benefit entity under FRS 102.
Assets and liabilities are initially re¢o8nised at historical cost or transaction valu¢ unless
otherwise stated in th¢ r¢levant accounting policy nol¢.
GrAnts
Revenue grants are credited to the Statement of Financial Activities on the earlier date of when
they are received or when they are receivable. unless they relate to a specific future period, in
which case they are included in creditors on the Balan¢e Sheet &s a grant r¢c¢ived in advance to
be recognised in the future accounting period.
Value Added Tax
Value added tax is not recovernble by the charity and as such is included in the relevant costs in
the Statement of Financial Activiti¢s.
Restricted fund8
Restricted fvnds ar¢ to be u%d for th¢ purpos¢5 5p¢cifid by the donor. Expendilur¢ which meets
these criteria is identified to the fund.
All income has been ci&ssified unrestricted fun&s &s no restrictions are placed on income by
th¢ Charity's donors.
Unrestricted funds
Unrestricted funds are grants, donations and other income received or generated for the objects
of the charity without further specified purpose and are available as genernl funds
Deslgnated futtds
Designated funds are unrestricted funds set aside by the trustees for specifjc purposes.
Llabllities
Liabilities are recognised where a legal obligation lo trnnsfer economic benefit exists.

Pa8e 8
CROCKENHILL VILLAGE HALL
NOTES TO THE FINANCIAL STATEMEMrs
FOR THE YEAR ENDED 31sr JANUARY 2024
STAFF COSTS
The average number of employees during the pwiod was 3 (2023- 2.5).
TRUSTEE REMUNERATION AND EXPENSES
No remunerntion wa5 paid to the tru5tee5 during the wiod. expenses reimbursed to TTUStees durin8 the
year w¢r¢'.
Trevor WThite
Iri5 Waterton
Margaret Hirs¢h
IrAI.51
29.70
282.13
DEBTORS
2024
2023
Hall hire debiord
Prepayments
235
1.404
CREDITORS: Amounts fallin8 due within
one year
2024
2023
Accrnals
Hall hire deposits held
I,OT2
480

Page 9
CROCKENHILL VILLAGE HALL
INCOMB AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31￿ JANUARY 2024
COME
20
2023
Ad-ho¢OfteOff HiTe
All Soub Chwch
10231
11087
BI8M Boywwe
B005tfii
615
325
347
C4K pr￿d￿l01
6J04
627
7.103
512
Guiiar Club
270
323
Hannah Ma5
439
Herit¥ Room Rent
natab￿S
330
350
325
tLamingCknb
iwtseAkyyttk.
offi￿ Scryixs
328
l.l67
129
103
71
Partsh Coundl Ei&arfdty
Pvtsh Councti Orr￿
125
125
1.133
746
PilaÉe5
699
PolEin8Stai(XL
Yio &xiay
&4scov
568
621
126
132
ffs+￿￿15 Lw¢
994
&)jo Dev&%iOK¢r8 Sxiai Club
Mark
1,422
1315
297
Womans Institu
32
372
Doll•tions 8nd Grunts:
PrtsdJoDI fjsrd
788
KiEdJcn refit
R&G Celebrnion
50
Ad ho¢dotwkn)
341
224
Book Sak
Fyrndr#l$lrng:
705 Motown Maw
ABBA Tn1)￿e
1216
1140
B8rn
Bin￿ N1￿(S
Casino Ni*1
Chrisim&% Dgn(¢
3J52
2.836
1,936
638
974
Coronatlon Day
F(xtr H8rnTh1es
88
1.800
648
Jub￿l& Events
S13
Quiz N￿￿ts
Rar¢ Nithts
Wi8wmi Day
Wlne Tgstkng
1,948
1.649
1.258
Tntu¢s¢ r¢ryivcd
107
12
1nswthJ￿ C￿lM
356
TOTALINCOME
39A81
41.080

Pagelo
CROCKENHILL VILLAGE HALL
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31ST JANUARY 2(J24
ptY4DrruRE
2024
2023
Furtdr*ising Costs:
70s Motown Magic Costs
ABBA Tribute Costs
750
Barn Dance
651
Bingo Night Costs
Casino Nighi
Coronation Day Costs
Four HaM￿nIeS
Jubiiiee Events
1.746
1,619
1,652
105
PiMTr￿ and Pn)Trfj Costs
QuizNight Costs
RAce Night Costs
Wine Tastirtg
H*ll Runnlng Costs:
Bu5ine5s RAtes
114
335
287
135
Cleaning Materiab
Ckaning Salary
Caretaking salary
Decorating and Refvrbish￿nI
Electrical Supply
s Suppty
Grass Cutting
He8￿h and Safety
Insurances
886
4770
1295
879
1106
1.674
I.￿7
2,084
1.255
550
288
2.106
1,281
14.868
1533
1.788
157
273
Licences
675
4.256
1.730
4,408
106
Property Mati)tenance
Service A8reements
SnHII Items of Other F4u4)ment
Sundries
Water Rates
202
210
65
210
W indow Cleaner
Administr2tlon C￿ts:
Computer E4)¢nses
Administration Salaries
T¢lephone and Broadband
Printing. Postage and Stationery
Training
PayKJll Seryices
Go￿rnanCe c￿ts.
mination Fee
979
521
5.308
739
309
4.914
659
534
36
282
600
TOTAL LKP￿ND￿URE
47.700
41077