CLIFFE MEMORIAL HALL UNAUDITED ACCOUNTS FOR THE YEAR ENDED 28 FEBRUARY 2025 CHARITY REGISTRATION NUMBER 302716
CLIFFE MEMORIAL HALL CHARITY REFERENCE AND ADMINSTRATIVE DETAILS FOR THE YEAR ENDED 28 FEBRUARY 2025 Charity registration number 302716 Trustees R Higgins A Keable M Hooper C Loynes C Frail Committee members S Sands C Bexton J Townsend Principal office Memorial Hall Church Street Cliffe Rochester Kent ME3 7PU Registered office 26 Station Road Cliffe Rochester Kent ME3 7RX Independent Examiner Clayton Stirling & Co 123 Cross Lane East Gravesend Kent DA12 SHA
CLIFFE MEMORIAL HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2025 The Trustees present their report and the unaudited financial statements of the charity for the year ended 28 February 2025. The trustees have adopted the provision of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" (FRS 102) in preparing the annual report and financial statements of the charity. The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charrties Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019. Trustees of the charity The trustees who have served during the year and since the year end were as follows: R Higgins A Keable M Hooper C Loynes C Frail Objectives and activities The charity owns and manages a hall in Church Street, Cliffe which is available for hire to the local area. This is open to uniform groups, charities, church, preschool and any groups for the community, as well as private functions. Public benefit statement The trustees confirm that they have complied with the requirements of section 4 of the Charities Act 201110 have due regard to the public benefit guidance published by the Charity Commission for England and Wales. Use of volunteers The charity uses volunteers in order to meet its charitable objectives. Achievements and perforniance Summary of main achievements and financlal review Throughout the year there has been the ever-continuing events to raise funds through the many events and hiring facility at the hall, this included the 80th D Day celebrations, two cream tea events, music festival, tribute bands, firework display held at Pond Hill, our regular coffee hub and bi monthly quiz night to name a few. Of course, thank you to the council with their support on some of the events. The feedback from the community at the events has been magnificent and many people who attend for a first time are often astounded at the community spirit that exists. We had a local actor produce a film locally and the Hall allowed him to use the setting for a pretend Olympic darts match, hence the black boarding they put up, which has provided us with a 'free' backdrop to date. We were able, through the community that attend, to provide him with a 'readymade' pretend audience and only through that community friendship we have, could we have done that. We then had a film showing of the finished article and had 200 people attend, at a very cheap cut down family price of £2. The Hall Committee, families and friends work tirelessly to maintain both internal and extemal fittings. along with making all the boards, signs, attraction for events. Fortunately, amongst the 80 and late 70's, we have some good craftsman, but even they are sometimes exhausted after an event, or just general upkeep.
CLIFFE MEMORIAL HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2025 Every week a group of us meet up to maintain the hall, or make things for a forthcoming event, or just tidy plates, glasses or take tablecloths home to wash. One of the ladies continually makes bunting at home and you will soon see that displayed for the VE Day event, which our ageing team will put up on the 27th April. As you can imagine, as with a house, there is always something that needs fixing or maintaining and of course, our energy prices continue to be a huge burden on us. There was an indoor cream tea event earlier this month and we had 88 people attend and we managed to have a cut-price lovely singing duet and cream tea for just £15 a person. People are set to come to the summer outdoor one, later in year. Costs on that day included electric, food, drink and general costs for the hall. but a profrt was made. But as always, the costs of a village hall continue to amass. It is wrthout a doubt that without the attendance of the community, which is engendered by the great and hard work of all at the hall, we could not exist. It has been great to have some financial support from the Parish Council for some events and without the yearly grant we have from you, the Hall would not function. Therefore, thank you very much for your continued support. We are in the process of being about to renovate the existing kitchen, which is now so old. We have fiscally managed the accounts and expenses and hope to be able to start this soon, again, aided by our over aged maintenance team. Three of us have tsken food hygiene courses again, simple things such as these have a cost and we have obtained temporary drinks licences at some events, to try and raise some cash. Never easy and an example being at one music event, one of the team had to dash to Morrisons to buy some mo cans of bitter. Such is the comradery of the group, no one moans. do not request petrol money, the event seemed seamless! The VE Day bunting and flags go up on Sunday 27th, as mentioned, and large signs, painted on 8x4 boards, which we save each year and repaint, in order to save money, will go up too. Money is never wasted and we have so many people assisting us in this, providing their own tools and hardware. All in all, it has bn another fantastic year for the community, but without doubt. the endless support both physically and financially the Hall would go into rack and ruin, like many other halls around the county. I think it is fair to say that the local people are proud of the community spirit that exists and we are proud of what we have achieved. Our youngest helpers are aged 10 and 12 and collect the quiz answers at the quiz nights, along with a 30~year-old who has moved to Cornwall, but still wants to provide us with our social media advertising on line from there, free of charge. We look forward to the next year and especially the VE Day celebrations, although no doubt our feet wont after all the preparation, the event and then take down on the Sunday. We thank the Parish Council for the support rt has provided, which in some part allows for the community spirit and hall to try and flourish, but of course, l imagine this is exactly what the Parish Council would want, so thank you. Reserves policy It is the Trustees view that It is prudent to ensure that there are sufficient free reserves to provide financial flexibilty and to enable to the Charty to meet its commitrnents as they fall due. Structure governance and management Governing document Cliffe Memorial Hall is an unincorporated charty registered with the Charity Commission in England and Wales. The goveming document is the Trust Deed dated 17th November 1960.
CLIFFE MEMORIAL HALL TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 28 FEBRUARY 2025 Recruitment and appointment of new trustees Appointment of trUStS is governed by the trust deed of the charity. The Board of Trustees is authorised to appoint new trustees to full vacancies. Committee members have free access to all activities to ensure that they can be fully aware of the activities and methods of the trust. Advi for trUStS published by the Charity Commission is given to new trustees and new guidance is notified and made available at Trustees meetings. Trustees, responsibilities statement The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in The law applicable to charities in England & WaleslNorthern Ireland requires the trustees to prepare seFect suitable accounting policies and then apply them consistently., observe the methods and principles in the Charities SORP 2019 (FRS 102); make judgements and estimates that are reasonable and prudent; state whether applicable accounting standards have been followed, subject to any material prepare the financial statements on the going concem basis unless it is inappropriate to The trustees are responsible for keeping proper accounting records that disclose with reasonable The annual report was approved by the trustees of the charity and signed on its behatf by: Mrs M Hooper Trustee Date: 02 July 2025
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CLIFFE MEMORIAL HALL I report to the charty trustees on my examination of the accounts of the charty for the year ended 28 February 2025 which are set out on pages 7 to 10 Responsibilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). Independent examiners statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records; or 3 the accounts do not comply with the applicable requirements concerning the fomi and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. // J T Durell FCA Clayton Stirling & Co (12 Limited) Chartered Accountants 123 Cross Lane East Gravesend Kent DA12 SHA Date 12 August 2025
CLIFFE MEMORIAL HALL STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28 FEBRUARY 2025 2025 2024 Unrestricted funds INCOME AND ENDOWMENTS FROM: Donations and legacies Donations Charitable activities Hall bookings Events Other Grants - Medway Council Grants - Cliffe Parish Council Total income Unrestricted funds 6,056 787 33,548 33,071 27,564 16,605 2,000 7,500 7,000 79,681 54,456 EXPENDITURE ON CHARITABLE ACTIVITIES Events costs 22,258 Wages 13,268 Rates and water 1,349 Light and heat 5,264 Repairs, renewals and replacements 2,505 Insurance 2,258 Waste removal 3,449 Cleaning materials and hall cleaning 1,915 Advertising 1,228 Accountancy fees 506 Printing, postage and stationery 535 Telephone 523 Depreciation 1,264 11,741 11,324 2,642 5,592 5,393 2,266 2,853 3,698 755 483 384 497 1,164 Totsl expenditure 56,322 48,792 Net incomel(expenditure) Accumulated Fund BIF 23,359 553,303 5,664 547,639 Accumulated Fund CIF 576,662 553,303
CLIFFE MEMORIAL HALL BALANCE SHEET FOR THE YEAR ENDED 28 FEBRUARY 2025 2025 2024 FIXED ASSETS Hall premises Furniture and equipment Computer equipment 1.099,435 4,637 146 1,099,435 4,279 282 1,104,218 CURRENT ASSETS Current account Debtors and prepayments Cash in hand 1,103,996 50,159 952 372 51,483 27,023 924 372 28,319 CURRENT LIABILITIES Sundry creditors 516 516 489 489 NET CURRENT ASSETS 50,968 27,830 NET ASSETS 1,155,185 1,131,826 FUNDS OF THE CHARITY Unrestricted funds Revaluation Reserve 576,662 578,523 553,303 578,523 1,155,185 1,131,826 The financial statements on pages 6 to 9 were approved by the trustees, and authorised for issue and signed on their behatf by: Date 2 July 2025 MRS. M. HOOPER Trustee Signed on behalf of the committee