2023-03-31-accounts - Charing Playing Field

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CHARITY NUMBER: 302707

CHARING PLAYING FIELD

ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

INDEX

	Page
Trustee Report	1 – 2
Statement of Income and Expenditure	3
Statement of Assets and Liabilities	4
Independent Examiner’s Report	5

CHARING PLAYING FIELD

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2023

Administrative Information

Charity name: Charing Playing Field Charity number: 302707 (England and Wales) Principal address: 63 Magazine Road, Ashford, Kent, TN24 8NR Trustees: Rowena Munday Andrew Hurst Philip Smith Ann Hummerson David Tawney Meg Lawrence Benjamin Jolly Martyn Morgan Gary Fentiman (appointed 9 January 2023)

Structure, Governance and Management

The charity, which was constituted under trust, is governed by a conveyance dated 25 November 1965 as amended by scheme dated 5 May 1989 and memorandum of change dated 12 May 2010.

Trustees

At any time there are a maximum of 13 trustees. 6 Elected at the annual general meeting and 7 appointed by the user groups i.e. sports clubs. The parish council are custodian trustees.

All new trustees are supplied with a copy of the Charities governing documents and a copy of the Charity Commission’s notes on becoming a trustee.

Risk Management

The trustees consider the risks to which the charity is exposed and put procedures in place to mitigate these risks.

Related Parties

There have been no transactions with related parties in the year (2022 – none).

Objectives and Activities

Charitable Objects

The charity operates a recreation ground for the benefit of the inhabitants of the Parish of Charing, Kent.

Activities Undertaken in the Year

The charity has continued to maintain and operate the playing field and club house on site and provide sporting facilities for multiple sports clubs.

The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

CHARING PLAYING FIELD

TRUSTEES’ REPORT

FOR THE YEAR ENDED 31 MARCH 2023

Achievements and Performance

After an initially promising start JS Insight, the tenant running Club House, struggled and the lease was subsequently terminated on 2 March 2023. The Committee will operate the Club House for essential sports fixtures only until a new tenant can be found.

There are currently the usual sporting activities of Football, Cricket, Tennis and Bowls on offer as well as Darts, Pool and the wildlife walks in the Alderbed Meadow and Woodland.

The new trees planted in the Alderbed Wood are flourishing and the few that did not take have been replaced.

During the year quotes for the re-surfacing of both car parks were sought and references for contractors were all compared. Swift Surfacing were awarded the contract and commenced work in October 2022. Whilst The Committee were satisfied with the major part of the works by January 2023 some snagging issues were evident. The Committee are currently negotiating with the contractor over remedial works to ensure the best use of the funds made available.

In April 2022 we joined a new fundraising initiative, promoted by Ashford Borough Council, as members of the Ashford Community Lottery Scheme. This was rolled out to our supporters over the year and achieved additional funds for the Charity of £1,842. There is significant scope to increase this revenue stream.

In November 2022 a planning application to construct an additional equipment store next to the existing tractor garage and of similar design was submitted to Ashford Borough Council.

Financial Review

Reserves Policy

The charity aims to retain reserves equivalent to approximately 6 months of overheads.

Financial Performance

The charity reported a net cash surplus for the year of £52,465 (2022 - £4,855). Cash reserves stand at £94,075 (2022 - £38,867).

Going Concern

All sports clubs have now fully resumed their normal activities following the covid pandemic. The trustees are satisfied that the financial position remains strong and look forward to another busy year.

The trustees declare that they have approved the trustees’ report above.

Rowena J Munday

Rowena Munday

Treasurer and Trustee

CHARING PLAYING FIELD

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2023

Charing Playing Field General Fund £ 1,011 14,240 - 2,000 -	Charing Playing Field Restricted Fund £ - - - - -	Alderbed Designated Fund £ - - 765 - 575	Alderbed Ash Dieback Restricted Fund £ - - - - -	Total 2022 £ 720 14,422 160 - 575
17,251	-	1,340	-	15,877
1,842 743 -	- - -	- - -	- - 716	- - 38,630
2,585	-	-	716	38,630
- - 1,116 -	- - - 124,615	- - 120 -	- - - -	12,000 11,281 420 -
1,116	124,615	120	-	23,701
20,952	124,615	1,460	716	78,208
1,667 - 1,141 5,335 2,948 5,567 425 - 150 4,686 - 159 - - - - - - - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - - - -	- - - - - - - - - - - - - - - 20 - - - - - 2,010 176 191 -	- - - - - - - - - - - - - - - 125 - - - - - - - 471	- 400 - 5,646 3,535 10,678 170 185 295 1,276 111 696 434 173 21,300 6,337 1,800 319 432 540 245 - - - -
22,078	-	2,397	596	54,572
- - -	67,464 - -	- - -	- - -	3,381 11,400 4,000
-	67,464	-	-	18,781
22,078	67,464	2,397	596	73,353
(1,126) 18,371	57,151 -	(937) 11,829	120 8,667	4,855 34,012
17,245	57,151	10,892	8,787	38,867

CHARING PLAYING FIELD

STATEMENT OF ASSETS

AS AT 31 MARCH 2023

BANK AND CASH Alderbed Barclays Current A/C CPF NatWest Current A/C	Charing Charing Playing Playing Field Field Restricted General Fund Fund £ £ - - 17,245 57,151 17,245 57,151	Charing Charing Playing Playing Field Field Restricted General Fund Fund £ £ - - 17,245 57,151 17,245 57,151	Alderbed Designated Fund £ 10,892 -	Alderbed Ash Dieback Restricted Fund £ 8,787 -	Total 2023 £ 19,679 74,396 94,075	Total 2022 £ 20,496 18,371
	17,245	57,151	10,892	8,787		38,867

Signed on behalf of the trustees:

Rowena J Munday

30 Jan 2024

Date:

R Munday - Treasurer and Trustee

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE

CHARING PLAYING FIELD

ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2023.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Andrew Childs FCA

Magee Gammon Corporate Limited Henwood House Henwood Ashford Kent TN24 8DH

Date: 30 Jan 2024

Issuer

Issuer Magee Gammon Corporate Limited Document generated Mon, 29th Jan 2024 11:57:39 UTC Document fingerprint e7e4dba207740b53c31640af8db74a4d

Parties involved with this document

Document processed

Party + Fingerprint

Tue, 30th Jan 2024 11:29:41 UTC Tue, 30th Jan 2024 11:40:13 UTC

Rowena Munday - Signer (82b437fa7d9cc4f7a8f7f1054f6afd7f) Andrew Childs - Signer (1cac9572662528e24bd4c6f039b96574)

Audit history log

Date

Action

Mon, 29th Jan 2024 11:57:39 UTC Mon, 29th Jan 2024 11:57:42 UTC

Mon, 29th Jan 2024 12:01:05 UTC Mon, 29th Jan 2024 12:01:05 UTC Mon, 29th Jan 2024 12:02:56 UTC

Mon, 29th Jan 2024 12:02:56 UTC Mon, 29th Jan 2024 19:47:52 UTC Mon, 29th Jan 2024 23:58:17 UTC Tue, 30th Jan 2024 11:27:10 UTC Tue, 30th Jan 2024 11:29:41 UTC Tue, 30th Jan 2024 11:29:41 UTC

Tue, 30th Jan 2024 11:29:41 UTC Tue, 30th Jan 2024 11:29:42 UTC Tue, 30th Jan 2024 11:39:44 UTC Tue, 30th Jan 2024 11:40:14 UTC Tue, 30th Jan 2024 11:40:14 UTC Tue, 30th Jan 2024 11:40:14 UTC

Envelope generated by Steven Wanstall80.88.199.66 Document generated with fingerprint e7e4dba207740b53c31640af8db74a4d80.88.199.66 Rowena Munday has been assigned to this envelope80.88.199.66 Andrew Childs has been assigned to this envelope80.88.199.66 Sent the envelope to Rowena Munday (rowenamunday@btinternet.com) for signing80.88.199.66

Document emailed to rowenamunday@btinternet.com35.177.126.147 Rowena Munday opened the document email.172.226.0.9 Rowena Munday opened the document email.172.225.176.242 Rowena Munday viewed the envelope86.136.16.186 Rowena Munday signed the envelope86.136.16.186 Sent the envelope to Andrew Childs (a.childs@mageegammon.com) for signing86.136.16.186

Document emailed to a.childs@mageegammon.com18.130.173.19 Rowena Munday viewed the envelope86.136.16.186 Andrew Childs viewed the envelope80.88.199.66 Andrew Childs signed the envelope80.88.199.66 This envelope has been signed by all parties80.88.199.66 Andrew Childs viewed the envelope80.88.199.66