CHARITY NUMBER: 302707
CHARING PLAYING FIELD
ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
INDEX
| Page | |
|---|---|
| Trustee Report | 1 – 2 |
| Statement of Income and Expenditure | 3 |
| Statement of Assets and Liabilities | 4 |
| Independent Examiner’s Report | 5 |
CHARING PLAYING FIELD
TRUSTEES’ REPORT
FOR THE YEAR ENDED 31 MARCH 2022
Administrative Information
Charity name: Charing Playing Field Charity number: 302707 (England and Wales) Principal address: 63 Magazine Road, Ashford, Kent, TN24 8NR
Trustees: Martin Pym (resigned 21 March 2022) Rowena Munday Andrew Hurst Philip Smith Paul Smith Ann Hummerson David Tawney Meg Lawrence Benjamin Jolly (appointed 21 February 2022) Martyn Morgan (appointed 21 February 2022) Gary Fentiman (appointed 9 January 2023)
Structure, Governance and Management
The charity, which was constituted under trust, is governed by a conveyance dated 25 November 1965 as amended by scheme dated 5 May 1989 and memorandum of change dated 12 May 2010.
Trustees
At any time there are a maximum of 13 trustees. 6 Elected at the annual general meeting and 7 appointed by the user groups i.e. sports clubs. The parish council are custodian trustees.
All new trustees are supplied with a copy of the Charities governing documents and a copy of the Charity Commission’s notes on becoming a trustee.
Risk Management
The trustees consider the risks to which the charity is exposed and put procedures in place to mitigate these risks.
Related Parties
There have been no transactions with related parties in the year (2021 – none).
Objectives and Activities
Charitable Objects
The charity operates a recreation ground for the benefit of the inhabitants of the Parish of Charing, Kent.
Activities Undertaken in the Year
The charity has continued to maintain and operate the playing field and club house on site and provide sporting facilities for multiple sports clubs.
The trustees have had regard to the guidance issued by the Charity Commission on public benefit.
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CHARING PLAYING FIELD
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2022
Achievements and Performance
In April 2021 JS Insight LLP took on a lease to run the Sports Club House in return for paying rent to the Charity. The partners of JS Insight, Sarah Crawley and Jon Barrett both have strong links to the Sports Teams and have previously been involved in Charing Sports and Social Club. The trustees believe that these links should ensure all our sports clubs are well catered for whilst JS Insight will seek to expand their business by encouraging other sporting and social activities.
There are now darts and pool matches played regularly at the club and a table tennis night once a week.
In May 2021 it became apparent that a significant number of trees in the Alderbed Wood were suffering from Ash Die Back disease and would need to be felled. The Alderbed Committee launched a campaign to raise the £40,000 required to remove the diseased trees and re plant the woodland.
In Dec 2021 the wood was re-planted with 105 native English trees and was once again open to allow the public to enjoy this special wildlife habitat which the Charity manages.
Section 106 funding from the Orbit 1 development is still ongoing however it is expected that this will become available during the next financial year and will be sufficient to allow the re-surfacing of the main car park and the tarmacking of the Alderbed car park and access road.
All clubs are now fully functioning following the lifting of all remaining Covid restrictions. It was decided to suspend 2021 subscriptions as all clubs had had their revenue streams affected by Covid restrictions.
The Charity again received some government Covid grant funding which has enabled it to remain financially secure. This is helped by the now regular income of rent from JS Insight.
We have also during this year replaced the Ransomes Mower, re decorated the interior of the Clubhouse and repaid in full the remaining loan from Ashford Borough Council.
These hefty items of capital expenditure should leave us in a much stronger position going forward.
Financial Review
Reserves Policy
The charity aims to retain reserves equivalent to approximately 6 months of overheads.
Financial Performance
The charity reported a net cash surplus for the year of £4,855 (2021 - £7,121). Cash reserves stand at £38,867 (2021 - £34,012).
Going Concern
As with most organisations, the Coronavirus pandemic has had a negative effect on the activities of the charity, with the majority of amateur sporting events being restricted since March 2020. However, the charity’s funds are robust and the trustees do not believe that this will affect the charity’s ability to continue for the foreseeable future.
The trustees declare that they have approved the trustees’ report above.
Rowena Munday
Treasurer and Trustee
17 January 2023
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CHARING PLAYING FIELD
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2022
| RECEIPTS Charitable Activities Bar income Rent received Membership DEFRA rural payment Fundraising Raffle Alderbed appeal Grants and donations Covid grants Other grants Receipt of Alderbed fund General donations Other income Sale of tractor Total Receipts PAYMENTS Charitable Activities Bar purchases Bar staff Grants Insurance Electricity Water Repairs Small equipment Office equipment purchases and hire Cleaning Telephone and internet Legal and professional fees Loan interest Printing and stationery Subscriptions and licences Fencing Bird boxes Felling Trees, guards, stakes and ties Planting Leaflets Chain saw Further tree work Fence removal and replacement Capital Transactions Improvements Machinery and equipment Loan repayments Total Payments NET (EXPENDITURE) / INCOME Transfers Between Funds Cash at Bank and In Hand Brought Forward Cash at Bank and In Hand Carried Forward |
Charing Playing Field General Fund £ 720 14,422 - - |
Alderbed Designated Fund £ - - 160 575 |
Alderbed Ash Dieback Restricted Fund £ - - - - |
Total 2022 £ 720 14,422 160 575 15,877 - 38,630 38,630 12,000 - 11,281 420 23,701 - 78,208 - 400 - 5,646 - 3,535 10,678 170 - 185 295 1,276 111 696 - 434 173 21,300 6,337 1,800 319 432 540 245 54,572 3,381 11,400 4,000 18,781 73,353 4,855 - 4,855 34,012 38,867 |
Total 2021 £ 22,579 4,680 - - |
|---|---|---|---|---|---|
| 15,142 | 735 | - | 27,259 | ||
| - - |
- - |
- 38,630 |
155 - |
||
| - | - | 38,630 | 155 | ||
| 12,000 - - - |
- - 11,281 420 |
- - - - |
40,286 751 - - |
||
| 12,000 | 11,701 | - | 41,037 | ||
| - | - | - | 2,000 | ||
| 27,142 | 12,436 | 38,630 | 70,451 | ||
| - 400 - 5,646 - 3,535 10,678 170 - 185 295 1,276 111 696 - - - - - - - - - - |
- - - - - - - - - - - - - - - 434 173 - - - - - - - |
- - - - - - - - - - - - - - - - - 21,300 6,337 1,800 319 432 540 245 |
13,574 8,852 6,456 5,350 4,461 541 6,027 4,466 1,754 1,924 1,215 - - 423 743 - - - - - - - - - |
||
| 22,992 | 607 | 30,973 | 55,786 | ||
| 3,381 11,400 4,000 |
- - - |
- - - |
- 7,544 - |
||
| 18,781 | - | - | 7,544 | ||
| 41,773 | 607 | 30,973 | 63,330 | ||
| (14,631) (1,010) |
11,829 - |
7,657 1,010 |
7,121 - |
||
| (15,641) 34,012 |
11,829 - |
8,667 - |
7,121 26,891 |
||
| 18,371 | 11,829 | 8,667 | 34,012 |
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CHARING PLAYING FIELD
STATEMENT OF ASSETS AS AT 31 MARCH 2022
| BANK AND CASH Alderbed Barclays Current A/C CPF Natwest Current A/C CSSC Natwest Current A/C CSSC Petty Cash |
Charing Playing Field General Fund £ - 18,371 - - |
Alderbed Designated Fund £ 11,829 - - - |
Alderbed Ash Dieback Restricted Fund £ 8,667 - - - |
Total 2022 £ 20,496 18,371 - - 38,867 |
Total 2021 £ - 30,598 1,079 2,335 |
|---|---|---|---|---|---|
| 18,371 | 11,829 | 8,667 | 34,012 |
Signed on behalf of the trustees:
Date: 17 January 2023
R Munday - Treasurer and Trustee
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE
CHARING PLAYING FIELD
ON THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Roland Parry FCA
Magee Gammon Corporate Limited Henwood House Henwood Ashford Kent TN24 8DH
Date: 17 January 2023
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