BREDHURST VILLAGE HALL
CHARITY REGISTRATION NO: 302696
REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED 30 JUNE 2023
| CONTENTS | PAGE |
|---|---|
| Trustees' Report | 1 - 3 |
| Independent Examiner's Report | 4 |
| Receipts and Payments Account | 5 |
| Statement of Assets and Liabilities | 6 |
BREDHURST VILLAGE HALL TRUSTEES' REPORT
The trustees are pleased to present their annual report together with the receipts and payments account of the charity for the year ended 30 June 2023.
ADMINISTRATIVE DETAILS
| Charity registration number | 302696 | |
|---|---|---|
| Principal address | Hurstwood Road | |
| Bredhurst | ||
| Kent | ||
| ME7 3JZ | ||
| Trustees | T Gough | - Chair |
| M Gough | - Trustee | |
| G Finch | - Trustee | |
| R North | - Trustee | |
| N Fifield | - Trustee | |
| N Calver | - Trustee | |
| K Brown | - Trustee | |
| V Jones | - Trustee | |
| Independent examiner | A Aggarwal | - FCA, CTA |
| Aggarwal & Co Ltd | ||
| 5 London Road | ||
| Rainham | ||
| Gillingham | ||
| Kent, ME8 7RG | ||
| Bankers | Caf Bank |
GOVERNANCE
Governing Document
The charity is a charitable incorporated organisation governed by a constitution document dated 18 June 2009.
Appointment of Trustees
The charity is administered by its trustees, and members are elected at the annual general meeting. The appointment of a trustee is effective from the end of the annual general meeting at which the appointment is made.
Induction and Training of Trustees
The charity has long-standing trustees who continue to be aware of the developments in the charity sector. Any new trustees would be assessed and trained according to their needs.
1
BREDHURST VILLAGE HALL REPORT OF THE TRUSTEES
OBJECTIVES AND ACTIVITIES
Objectives
The object of the charity is the provision and maintenance of a village hall for use without distinction of political, religious or other opinions, including use for: meetings, lectures and classes, and other forms of recreation and leisure-time occupation, and with the object of improving the conditions of life for the inhabitants.
Public Benefit
In accordance with section 17(5) of the Charities Act 2011, the trustees have had due regard to the guidance published by the Charity Commission on the requirement that the objectives and work undertaken by the charity are in line with charitable objects and do provide benefit for the public.
The charity hall is open to members of the community for hire for events such as conferences, weddings, etc.
Aims and Activities
The charity's main aim currently is to hire the village hall to the members of the community in accordance with the charity's objects, to keep booking costs affordable, increase the number of bookings from community members and to provide continuing support to the local community and surrounding areas.
ACHIEVEMENTS AND PERFORMANCE
The key achievements during the year have been:
-
increased community members using the hall
-
kept hall booking costs affordable for the locals
The trustees do not believe that the charity is facing any principal risks and uncertainties but are monitoring:
-
maintenance costs
-
rent, rates and service charges
FINANCIAL REVIEW
Review of the Financial Position
The financial position is set out on pages 5 and 6. Receipts have dropped from £34,417 last year to £34,030. However, Income from hall hire has increased by £2,280 this year. The decrease in income was because no grants received in 2023.
The charity places a great importance on maintenance of the village hall. The charity surplus is used to pay for maintenance and repairs costs of the hall and its facilities.
The result is a surplus of £6,739, which is very similar to previous year's surplus and cash funds have increased from £28,503 to £31,027.
2
BREDHURST VILLAGE HALL REPORT OF THE TRUSTEES
Trustees' Responsibilities
The trustees are responsible for preparing the Trustees' Report and the account in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare an account for each financial year which gives a true and fair view of the receipts and payments of the charity for that period. In preparing this account, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP 2015;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
-
prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the account complies with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on 15 January 2024 and signed on their behalf
T Gough Chair
3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BREDHURST VILLAGE HALL
I report to the charity trustees of Bredhurst Village Hall ("the Charity") on my examination of their receipts and payments account for the year ended 30 June 2023, which are set out on pages 5 and 6.
Responsibilities and basis of report
As the Charity's trustees, you are responsible for the preparation of the account in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement - matter of concern identified
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
-
- the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
A Aggarwal FCA, CTA Aggarwal & Co Ltd Chartered Accountants
5 London Road Rainham Gillingham Kent, ME8 7RG
16 January 2024
4
BREDHURST VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 JUNE 2023
| RECEIPTS Council grants Donations - Parochial Church Council Receipts from charitable activities Hall hire TOTAL RECEIPTS PAYMENTS Charitable activities Bank charges Cleaning Computer cost Waste disposal Insurance Light and Heat Office supplies Professional fees Rates Rent Repairs Subscriptions Telephone Advertising Accountancy fees Sundry TOTAL PAYMENTS NET RECEIPTS Cash funds at the beginning of the year: CafCash CafGold Paypal CASH FUNDS AT THE END OF THE YEAR |
2023 £ - 500 33,530 34,030 63 2,961 1,975 2,254 982 4,271 407 222 220 2,000 8,986 917 1,277 - 720 35 27,291 6,739 1,000 14,419 15,608 31,027 |
2022 £ 2,667 500 31,250 34,417 96 2703 665 1535 1045 3755 283 0 0 2000 12571 909 1399 1001 - 35 27,997 6,420 1,000 7,927 19,576 28,503 |
|---|---|---|
All receipts and payments derive from continuing activities.
5
BREDHURST VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AT 30 JUNE 2023
| ESTRICTED CASH FUNDS Caf Bank |
2023 £ 31,027 |
2022 £ 28,503 |
|---|---|---|
UNRESTRICTED CASH FUNDS
ASSETS RETAINED FOR THE CHARITY'S OWN USE
Bredhurst Village Hall, Hurstwood Rd,Bredhurst, Gillingham ME7 3JZ. Furniture. fixtures & fittings
Computer system Projectors and sound systems
LIABILITIES
Independent examiner's fee Deposits for key fobs and against damages
NOTES TO THE ACCOUNTS
1 ACCOUNTING POLICIES
(a) Basis of accounting
The accounts have been prepared on the receipts and payments basis under the historical cost convention and in accordance with the Charities Act 2011 and the Charities Statement of Recommended Practice (FRS 102).
(b) Funds structure
All funds are unrestricted income funds.
2 TRUSTEE REMUNERATION
There were no trustees' remuneration or other benefits for the year ended 30 June 2023.
There were no trustees' expenses paid for this or for the previous year.
3 RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 30 June 2023.
4 TAXATION
The charity is a registered charity and no provision is considered necessary for taxation.
Approved by the trustees on 15 January 2024 and signed on their behalf
T Gough Chair
6