## **THE BOBBING VILLAGE HALL** ## **CHARITY REGISTRATION NO: 302686** ## **REPORT AND UNAUDITED ACCOUNTS** **FOR THE YEAR ENDED 31 OCTOBER 2020** |**CONTENTS**|**PAGE**| |---|---| |Trustees' Report|1 - 3| |Independent Examiners' Report|4| |Receipts and Payments Account|5| |Statement of Assets and Liabilities|6| **THE BOBBING VILLAGE HALL TRUSTEES' REPORT** The trustees are pleased to present their annual report together with the receipts and payments account of the charity for the year ended 31 October 2020. ## ADMINISTRATIVE DETAILS Charity registration number 302686 Principal address 1 Meadow View Cottage Bobbing Hill Bobbing Sittingbourne Kent, ME9 8PA Trustees Mrs S Crawford G R Herbert Independent examiner Richard Abel FCA CTA Foreman Waller Chartered Accountants 1 High Street Sheerness Kent, ME12 1NY Bankers Barclays Bank plc ## GOVERNANCE ## Governing Document The charity is an unincorporated association governed by a trust deed dated 1 June 1949 as amended 5 February 1992. ## Appointment of Trustees The charity is administered by its trustees who together are called the 'Committee of Management' and whose number shall not exceed twenty-two persons, including representatives of four local organisations. All of the Committee retire annually at the Annual General Meeting and are eligible for reappointment. ## Induction and Training of Trustees The charity has two long-standing trustees who continue to be aware of the developments in the charity sector. Any new trustees would be assessed and trained according to their needs. ## OBJECTIVES AND ACTIVITIES ## Objectives The objects of the charity are to run a village hall for the purpose of physical and mental recreation and social development through recreation and entertainment for the benefit of the inhabitants of the Parish of Bobbing in the County of Kent and its immediate vicinity without distinction of sex, political, religious or other opinions. 1 **THE BOBBING VILLAGE HALL REPORT OF THE TRUSTEES** ## Public Benefit In accordance with section 17(5) of the Charities Act 2011, the trustees have had due regard to the guidance published by the Charity Commission on the requirement that the objectives and work undertaken by the charity are in line with charitable objects and do provide benefit for the public. The charity hires out the village hall to various individuals and groups to meet the charity's objects. ## Aims and Activities The charity's main aim is to maintain the village hall so that it can be hired out to local parishioners, who are allowed a discount on the hiring rate, and others. The hall is available to hire for functions and by clubs. Recent hires have been for yoga and children's birthday parties. The charity is very much reliant upon volunteers for the day to day running of the hall. During the recent pandemic the hall has been kept open and running to serve the community when it has been possible to operate within the COVID-19 restrictions imposed by Government. The pandemic has placed additional pressure on the charity as bookings were cancelled. A Government grant of £10,000 has enabled costs to be covered. During the year the charity received £51,419 from the local council as a result of a section 106 agreement. The monies will be used to provide separate ladies, gents and disabled toilets to modern expectations for the 21st century replacing those built in the 1950s. Also it is intended to install energy efficient heating and lighting where not already in place. The improvements will enable the two halls (large and small) to be used and hired independently and provide an amount of storage for regular hall users. The trustees have considered the principal risks and uncertainties facing the charity, which they have assessed as: - reduction in hirings; and - unexpected repairs or maintenance costs of the hall. ## FINANCIAL REVIEW ## Review of the Financial Position The financial position is set out on pages 5 and 6. Receipts are considerably higher than previous years at £73,153 (2019 : £8,151) due to the grants, donations and contributions from the section 106 agreement. Hall hire halved due to the pandemic. Payments decreased from £8,285 last year to £7,187, due to lower maintenance and being closed during the pandemic. The result is that receipts exceeded payments by £65,966 and as a result the cash funds have increased from £21,208 to £87,174. ## Reserves Policy The trustees have examined the need for reserves and any requirement for working capital to maintain the building, particularly for unexpected repairs and should the hall hire cease for a period of time. The current level of cash funds are higher than usual and will remain so until the building improvements have been completed. The trustees will then reassess the level of reserves required. 2 **THE BOBBING VILLAGE HALL REPORT OF THE TRUSTEES** ## Trustees' Responsibilities The trustees are responsible for preparing the Trustees' Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice). The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of its constitution. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees on 26 July 2021 and signed on their behalf Mrs S Crawford, trustee 3 ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ON THE UNAUDITED ACCOUNTS OF THE BOBBING VILLAGE HALL** I report to the trustees on my examination of the accounts of The Bobbing Village Hall ("the Charity") for the year ended 31 October 2020, which are set out on pages 5 to 6. ## **Responsibilities and basis of report** As the charity trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trustee’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the Charity as required by section 130 of the Act; or - the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Richard Abel FCA CTA Foreman Waller Chartered Accountants 1 High Street Sheerness Kent, ME12 1NY 26 July 2021 4 **THE BOBBING VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 OCTOBER 2020** |**RECEIPTS**
Hall hire
COVID-19 government grant
Other government grant
Donations
Government contribution under Section 106 agreement
TOTAL RECEIPTS
**PAYMENTS**
Hall maintenance and repairs
Cleaning and laundry
Water rates
Lighting and heating
Insurance
Booking fees
Architect and planning fees
Accountancy
Sundry expenses
TOTAL PAYMENTS
**NET RECEIPTS (2019 : PAYMENTS)**
Cash funds at the beginning of the year
**CASH FUNDS AT THE END OF THE YEAR**|**2020**
**£**
3,560
10,000
180
7,994
51,419
73,153
1,349
1,808
132
655
1,206
660
862
252
263
7,187
65,966
21,208
87,174|**2019**
**£**
8,151
-
-
-
-
8,151
2,679
2,396
127
860
1,160
660
-
240
163
8,285
(134)
21,342
21,208| |---|---|---| All receipts and payments derive from continuing activities. 5 **THE BOBBING VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AT 31 OCTOBER 2020** |**UNRESTRICTED CASH FUNDS**
Barclays Bank plc|**2020**
**£**
87,174|**2019**
**£**
21,208| |---|---|---| ## **ASSETS RETAINED FOR THE CHARITY'S OWN USE** Freehold land and buildings of the village hall at Sheppey Way, Bobbing, Sittingbourne ## **LIABILITIES** Independent examiner's fee ## **NOTES TO THE ACCOUNTS** ## **1 ACCOUNTING POLICIES** ## (a) Basis of accounting The accounts have been prepared on the receipts and payments basis under the historical cost convention and in accordance with the Charities Act 2011 and the Charities Statement of Recommended Practice (FRS 102). ## (b) Funds structure All funds are unrestricted income funds. ## **2 TRUSTEE REMUNERATION** Mrs S Crawford receives £55 per month for administering the bookings of the village hall. ## **3 TAXATION** The charity is a registered charity and no provision is considered necessary for taxation. Approved by the trustees on 26 July 2021 and signed on their behalf Mrs S Crawford, trustee 6