``` REGISTERED CHARITY NUMBER: 302684 ``` ``` REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 ``` ## **`FOR`** ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ``` Gibbons Mannington & Phipps LLP Chartered Accountants ``` ``` 82 High Street Tenterden Kent TN30 6JG ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023`** **----- Start of picture text -----**
Page
Report of the Trustees 1 to 4
Independent Examiner's Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Financial Statements 8 to 13
**----- End of picture text -----**
``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023`** ``` Thetrusteespresenttheirreportwiththefinancialstatementsofthecharityfortheyear ended 31March2023.ThetrusteeshaveadoptedtheprovisionsofAccountingandReportingby Charities: StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsinaccordance with theFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS102)(effective 1 January 2019). ``` ## **`OBJECTIVES AND ACTIVITIES`** ## **`Objectives and aims`** ``` WhenplanningitsactivitiesthecharitykeepsinmindtheCharityCommission'sguidanceon public benefit. ``` ``` Theobjectofthecharityistheprovisionandmaintenanceofthetwovillagehallsandvarious sports facilitiesfortheuseoftheParishofBiddendenincludinguseformeetings,lecturesandclassesand for other forms of recreation and leisure-time occupation. ``` ## **`Public benefit`** ``` AsaCharitableTrust,theTrusteeshaveanobligationtothelocalcommunitytoprovideapublic benefit andthisobligationisparamountinthemanagementoftheHallandSportsfacilitiesunder their management.TheTrusteesaimtomaintainthefacilitiestoagoodstandard,andholdlettingrates down aslongaspossible,takingaccountofthecashreservespolicy.BytheiractionstheTrusteesfeel that theyarecomplyingwiththeirdutytoprovidepublicbenefitinaccordancewiththeguidancegivenby the Charity Commission. They continue to explore other ways of providing the required benefits. ``` ## **`Significant activities`** ``` Thehalls,changingroomsandriflerangearerentedouttotwentyclubsandgroupsonaregular basis, aswellasbeingusedforprivatefunctions.Thebowlinggreen,squashcourts,andtenniscourts are rentedouttotheclubsonlongertermrentalagreements.Rentalagreementsarenowinplaceforthe six yearsfrom1April2020to4May2026.Theseallowusersaccesstothefacilitiessubjectto agreement with BVHSC and payment of rent. ``` ## **`ACHIEVEMENT AND PERFORMANCE`** ## **`Financial summary`** ``` VHSC had an operating deficit of £5,957 for the year (2022, surplus of £12,669). ``` ``` Duringtheyearhallsrentsreceivedwere£20,116(2022,£16,000).Theincreasereflectsa10% increase inrentalcharges,andgreateractivity(particularlychildren'sparties).Hallusereturningtopre pandemic levels. ``` ``` VHSC received the following donation: ``` |`VHSC received the following donation:`|| |---|---| |`History Society`|`£250.00`| |`Three restricted donations were received during the year:`|| |`Biddenden Parish Council: Bowls Club Edging Project`|`£5,000.00`| |`ABC Community Grant`|`£10,000.00`| |`KCC Village and Community Hall Grant`|`£16,000.00`| ``` TheBiddendenParishcouncilgrantof£5,000wasacontributiontotheBowlsClubEdgingProject. This projectwasmanagedbyBiddendenBowlsClub.ThefundswerepassedontotheBowlsClubonce the project was completed in March 2023. ``` ``` TheABCandKCCgrantswereawardedtofundthereplacementofwindowsintheOldandNew Halls. ThisworktookplaceinAugust2022andFebruary2023.Additionalgrantfunding(£3,000)for this project was received in 2021/22. ``` ``` WearemostgratefultoBiddendenParishCouncil,AshfordBoroughCouncilandKentCountyCouncil for their generous support. ``` ``` Page 1 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023`** ## **`FINANCIAL REVIEW`** ## **`Investment policy and objectives`** ``` The trustees have the power to invest is such assets as they see fit. ``` ## **`Reserves policy`** ``` Unrestrictedfundscarriedforwardamountto£48,261,withafurther£25,307beingheldforrepair and maintenanceworkonthebowls,squashandtennisfacilities.Thesefundswillbeusedtofund both routine maintenance and larger repair projects such as resurfacing the tennis courts. ``` ``` Thetrusteesregularlymonitorreservesandendeavourtoensurethatsufficientfundsareavailable for current operating expenses and other expenditure specifically identified. ``` ## **`STRUCTURE, GOVERNANCE AND MANAGEMENT`** ## **`Governing document`** ``` Thecharityiscontrolledbyitsgoverningdocument,adeedofgiftdated6January1908,andrules and regulationsmadeandpassedon26November1964,asamendedbyschemeof3December1997. The charity constitutes an unincorporated charity. ``` ## **`Recruitment and appointment of new trustees`** ``` Interestedclubsandsocietiesfromthevillageareencouragedtohaverepresentativesonthe Committee, together with village representatives willing to put themselves forward. ``` ``` Appointments are approved by the Committee. ``` ## **`Decision making`** ``` Attheperiodictrustees'meetings,thetrusteesagreethebroadstrategyandareasofactivityfor the Trust,includingconsiderationofincomeandexpenditure,reservesandriskmanagementpolicies and performance.TheTrust'spoliciesasregardstoSafeguarding,HealthandSafety,Environment, Risk Management, Privacy, and Data Protection are reviewed and agreed annually. ``` ``` Alltrusteesgiveoftheirtimefreelyandnotrusteeremunerationwaspaidintheyear.Detailsof trustee expenses and related party transactions are disclosed in notes 5 and 12 to the accounts. ``` ``` The trustee's hold four regular meetings a year, and ad hoc meetings as and when required. ``` ``` The following officers were elected following the 2022 AGM held on 16th August 2022: ``` ``` Tom Lupton Chair Jerry Slinn Vice Chair Jo Piper Secretary Yashvant Shah Treasurer ``` ``` RichardHarris,HeatherPassmore,ColinRiceandMarySmithstooddownascommitteemembersat the AGM.MichaelMetcalferesignedon20thOctober2022,andRonKingresignedon31stJanuary2023. We are most grateful for their contribution. ``` ``` The following were elected to the committee during the year: Mrs Deirdre Harrop (appointed 20/10/22), DavidStone(appointed20/10/22),MrsTaraAikman(appointed19/1/23),GeoffDown (appointed 19/1/23) and Geoff Rose (appointed 27/4/23). ``` ``` MrsFelicityBrockmancontinuedinherroleofday-to-daymanagementoftheHallsascaretaker and looking after bookings. ``` ``` Page 2 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023`** ## **`STRUCTURE, GOVERNANCE AND MANAGEMENT`** ## **`Induction and training of new trustees`** ``` Newtrusteesaregivenanintroductorypackdetailingtheresponsibilitiesoftrustees.On appointment, newtrusteessignatrusteedeclarationstatementcommittingthemtogivingoftheirtimeand expertise. ThewelcomepackincludesacopyofthegoverningTrustDeed,trusteeboardand sub-committee minutes,acopyofthelastyears'annualreportsandaccounts',andacopyoftheCharity Commission's guidance'TheEssentialTrustee:WhatYouNeedtoKnow'andPublicBenefit:runningacharity'and are required to sign their acceptance of the provisions of the Data Protection Policy. ``` ``` Newtrusteesareusuallyrepresentinglocalinterestgroups,andthereforetrainingasa Committee memberisthroughattendanceatmeetings.Committeemembersareencouragedtoattend training sessions organised by Action for Communities in Rural Kent. ``` ## **`Risk Assessment`** ``` Duringtheyearariskassessmentforthecharitywascarriedout.Thisreviewedalltheidentified risks the charity was exposed to. ``` ``` InrespectofchildrenandothervulnerablepersonsorgroupsthecharityhasaSafeguardingPolicy in place.Thisensures,whererelevant,thatthebodiesorpersonswhichusethefacilitiesunder its management have adequate measures in place to keep them from harm and abuse. ``` ``` Inotherrespectsthetrusteesareconsciousoftheimportanceofcomplianceandtakesuchstepsas are necessary to avoid failure to do so. ``` ``` Along-termriskisthatthehallsandsportsfacilitiesarewellused,andthattherentalincome generated isenoughtocoverroutinerepairsandmaintenancecosts.Activitiestoincreaseuseofthe facilities includetheuseofthewebsiteandworkingwithusergroupstoimplementtheLong-Term Improvement andDevelopmentPlan.TheCommitteerecognisesthatanymajorimprovementworkwilldepend on obtaining grant finance. ``` ``` Duringtheyearutilitycostsincreasedsignificantly(Electricity120%,Gas125%).Itishopedthenew hall windowswillreducegasconsumption,andLEDlightshavebeenfittedinthehallstoreduce electricity consumption.Thesituationisbeingmonitored,butitishopedcostswillreducewhenthetariffs are renewed. ``` ``` Noseriousincidentorothersuchmatteroccurredduringtheyearthatshouldhavebeenbroughtto the attention of the Charity Commission. ``` ## **`Long Term Improvement and Development Programme (LTIDP)`** ``` InadditiontoroutinemaintenanceworkatallthefacilitiesthefollowingLTIDPprojectwere implemented in 2022/23: ``` ``` BowlsClub-thebowlsgreenedgeswerereplaced.Thismajorproject(totalcost£38,000)was managed bytheBiddendenBowlsClub.VHSCobtainedagrantof£5,000fromBiddendenParishCouncil towards thiswork,and£1,000wasfundedfromVHSCBowlsClubrestrictedfunds.Thebalanceofthecost was met from Biddenden Bowls Club funds, and grants and loans they obtained. ``` ``` Replacement Old and New Hall Windows. ``` ## **`Health and Safety`** ``` Thecharityhasahealthandsafetypolicy,andhealthandsafetyisdiscussedatallBVHSC meetings. Routine electrical, fire and general inspections are carried out and recorded. ``` ## **`REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number`** ``` 302684 ``` ``` Page 3 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023`** ## **`Principal address`** ``` Biddenden Village Hall Tenterden Road Biddenden Kent TN27 8BB ``` ## **`Trustees`** ``` T Lupton J Slinn Mrs M Smith (resigned 16/8/22) Mrs M Farris R Harris (resigned 16/8/22) Mrs E Rickwood Mrs L Lidgett H Richards C Rice (resigned 16/8/22) C Thomas H R Passmore (resigned 18/8/22) Mrs J Oatway M S Butterworth Y Shah R King (resigned 31/1/23) Mrs J Piper P Tester M Metcalfe (resigned 20/10/22) Mrs D Harrop (appointed 20/10/22) D Stone (appointed 20/10/22) Mrs T Aikman (appointed 19/1/23) G Down (appointed 19/1/23) G Rose (appointed 27/4/23) ``` ## **`Independent Examiner`** ``` Gibbons Mannington & Phipps LLP Chartered Accountants 82 High Street Tenterden Kent TN30 6JG ``` ## **`THANKS`** ``` VHSC is most grateful for the co-operation and support it gets from its users. ``` ``` I would like to record thanks to the Officers and Committee for their support over the last 12 months. ``` ``` Approved by order of the board of trustees on 28 July 2023 and signed on its behalf by: ``` ``` T Lupton - Trustee ``` ``` Page 4 ``` ## **`INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE`** ``` Independentexaminer'sreporttothetrusteesofBiddendenVillageHallsand Sports Committee ``` ``` IreporttothecharitytrusteesonmyexaminationoftheaccountsofBiddendenVillageHallsand Sports Committee (the Trust) for the year ended 31 March 2023. ``` ## **`Responsibilities and basis of report`** ``` AsthecharitytrusteesoftheTrustyouareresponsibleforthepreparationoftheaccountsin accordance with the requirements of the Charities Act 2011 ('the Act'). ``` ``` IreportinrespectofmyexaminationoftheTrust'saccountscarriedoutunderSection145oftheAct and incarryingoutmyexaminationIhavefollowedallapplicableDirectionsgivenbytheCharity Commission under Section 145(5)(b) of the Act. ``` ## **`Independent examiner's statement`** ``` Ihavecompletedmyexamination.Iconfirmthatnomaterialmattershavecometomyattention in connection with the examination giving me cause to believe that in any material respect: ``` `1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or` `2. the accounts do not accord with those records; or` `3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.` ``` Ihavenoconcernsandhavecomeacrossnoothermattersinconnectionwiththeexaminationto which attentionshouldbedrawninthisreportinordertoenableaproperunderstandingoftheaccountsto be reached. ``` ``` Miss Samantha Whiting FCA The Institute of Chartered Accountants in England and Wales ``` ``` Gibbons Mannington & Phipps LLP ``` ``` Chartered Accountants 82 High Street Tenterden Kent TN30 6JG ``` ``` 1 August 2023 ``` ``` Page 5 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023`** |`Unrestricted`
`Restricted`
`fund`
`funds`
`Notes`
`£`
`£`
**`INCOME AND ENDOWMENTS FROM`**
`Donations and grants`
**`5,249`**
**`26,000`**
**`Charitable activities`**
`Property & halls management`
**`28,581`**
**`-`**
`Bowls Club`
**`-`**
**`840`**
`Squash Club`
**`-`**
**`2,580`**
`Tennis Club`
**`-`**
**`2,181`**
`Other trading activities`
`3`
**`-`**
**`-`**
`Investment income`
`4`
**`150`**
**`-`**
**`Total`**
**`33,980`**
**`31,601`**
**`EXPENDITURE ON`**
**`Charitable activities`**
`Property & halls management`
**`32,378`**
**`33,215`**
`Bowls Club`
**`-`**
**`4,045`**
`Squash Club`
**`-`**
**`1,166`**
`Tennis Club`
**`-`**
**`-`**
`Other`
**`734`**
**`-`**
**`Total`**
**`33,112`**
**`38,426`**
**`NET INCOME/(EXPENDITURE)`**
**`868`**
**`(6,825)`**
**`Transfers between funds`**
`11`
**`(4,215)`**
**`4,215`**
**`Net movement in funds`**
**`(3,347)`**
**`(2,610)`**
**`RECONCILIATION OF FUNDS`**
`Total funds brought forward`
**`51,608`**
**`27,917`**
**`TOTAL FUNDS CARRIED FORWARD`**
**`48,261`**
**`25,307`**|**`2023`**
**`Total`**
**`funds`**
**`£`**
**`31,249`**
**`28,581`**
**`840`**
**`2,580`**
**`2,181`**
**`-`**
**`150`**
**`65,581`**
**`65,593`**
**`4,045`**
**`1,166`**
**`-`**
**`734`**
**`71,538`**
**`(5,957)`**
**`-`**
**`(5,957)`**
**`79,525`**
**`73,568`**|_`2022`_
_`Total`_
_`funds`_
_`£`_
_`15,810`_
_`21,341`_
_`796`_
_`2,446`_
_`2,068`_
_`479`_
_`3`_| |---|---|---| |||_`42,943`_| |||_`21,746`_
_`806`_
_`2,900`_
_`3,768`_
_`1,054`_| |||_`30,274`_| |||_`12,669`_
_`-`_| |||_`12,669`_
_`66,856`_| |||_`79,525`_| ``` The notes form part of these financial statements ``` ``` Page 6 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`BALANCE SHEET 31 MARCH 2023`** |`Unrestricted`
`Restricted`
`fund`
`funds`
`Notes`
`£`
`£`
**`FIXED ASSETS`**
`Tangible assets`
`8`
**`11,492`**
**`-`**
**`CURRENT ASSETS`**
`Debtors`
`9`
**`6,538`**
**`-`**
`Cash at bank`
**`35,435`**
**`25,307`**
**`41,973`**
**`25,307`**
**`CREDITORS`**
`Amounts falling due within one year`
`10`
**`(5,204)`**
**`-`**
**`NET CURRENT ASSETS`**
**`36,769`**
**`25,307`**
**`TOTAL ASSETS LESS CURRENT`**
**`LIABILITIES`**
**`48,261`**
**`25,307`**
**`NET ASSETS`**
**`48,261`**
**`25,307`**
**`FUNDS`**
`11`
`Unrestricted funds`
`Restricted funds`
**`TOTAL FUNDS`**|**`2023`**
**`Total`**
**`funds`**
**`£`**
**`11,492`**
**`6,538`**
**`60,742`**
**`67,280`**
**`(5,204)`**
**`62,076`**
**`73,568`**
**`73,568`**
**`48,261`**
**`25,307`**
**`73,568`**|_`2022`_
_`Total`_
_`funds`_
_`£`_
_`12,097`_
_`3,981`_
_`67,121`_
_`71,102`_
_`(3,674)`_
_`67,428`_
_`79,525`_
_`79,525`_
`51,608`
`27,917`
`79,525`| |---|---|---| ``` ThefinancialstatementswereapprovedbytheBoardofTrusteesandauthorisedforissue on 28 July 2023 and were signed on its behalf by: ``` ``` T Lupton - Trustee ``` ``` Y Shah - Trustee ``` ``` The notes form part of these financial statements ``` ``` Page 7 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ``` NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 ``` ## **`1. STATUTORY INFORMATION`** ``` BiddendenVillageHallsandSportsCommitteeisanunincorporatedcharitable,registeredwith the CharityCommissionforEnglandandWales.Thecharity'sregisterednumberandprincipal office address can be found in the reference and administrative details in the Report of the Trustees. ``` ## **`2. ACCOUNTING POLICIES`** ## **`Basis of preparing the financial statements`** ``` Thefinancialstatementsofthecharity,whichisapublicbenefitentityunderFRS102,have been preparedinaccordancewiththeCharitiesSORP(FRS102)'AccountingandReportingby Charities: StatementofRecommendedPracticeapplicabletocharitiespreparingtheiraccountsin accordance withtheFinancialReportingStandardapplicableintheUKandRepublicofIreland(FRS 102) (effective1January2019)',FinancialReportingStandard102'TheFinancialReporting Standard applicableintheUKandRepublicofIreland'andtheCharitiesAct2011.Thefinancial statements have been prepared under the historical cost convention. ``` ## **`Income`** ``` AllincomeisrecognisedintheStatementofFinancialActivitiesoncethecharityhasentitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ``` ``` No amounts are included in these accounts for the services donated by volunteers. ``` ``` IncomefromthehireofhallsandrentsandcontributionstoutilitiesandrepairsfromSports Clubs is accounted for in the period in which it arises. ``` ## **`Expenditure`** ``` Liabilitiesarerecognisedasexpenditureassoonasthereisalegalorconstructive obligation committingthecharitytothatexpenditure,itisprobablethatatransferofeconomicbenefits will berequiredinsettlementandtheamountoftheobligationcanbemeasuredreliably. Expenditure isaccountedforonanaccrualsbasisandhasbeenclassifiedunderheadingsthataggregate all costrelatedtothecategory.Wherecostscannotbedirectlyattributedtoparticularheadings they have been allocated to activities on a basis consistent with the use of resources. ``` ``` Expenditurerepresentsthecostsofmaintainingthepropertyandfurtheringtheobjectsof the charity. ``` ``` The charity is not registered for VAT and consequently all costs include VAT where applicable. ``` ## **`Tangible fixed assets`** ``` Depreciationisprovidedatthefollowingannualratesinordertowriteoffeachassetover its estimated useful life. ``` ``` Buildings & improvements ``` ``` - 5% on reducing balance ``` ## **`Taxation`** ``` The charity is exempt from tax on its charitable activities. ``` ## **`Fund accounting`** ``` Unrestrictedfundscanbeusedinaccordancewiththecharitableobjectivesatthediscretionof the trustees. ``` ``` Designatedfundsrepresentunrestrictedfundsthathavebeensetasidebythetrusteesfor a particular future purpose. ``` ``` Restrictedfundscanonlybeusedforparticularrestrictedpurposeswithintheobjectsof the charity.Restrictionsarisewhenspecifiedbythedonororwhenfundsareraisedfor particular restricted purposes. ``` ``` continued... ``` ``` Page 8 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023`** ## **`2. ACCOUNTING POLICIES - continued`** ## **`Fund accounting`** ``` Furtherexplanationofthenatureandpurposeofeachfundisincludedinthenotestothe financial statements. ``` ## **`Grant income recognition`** ``` Grant income has been recognised under the performance model. ``` ``` Grantsthatdonotspecifyanyfutureperformance-relatedconditionsarerecordedwhenthe grant proceedsarereceivedorreceivable.Anygrantthatimposesspecifiedfuture performance-related conditionsisrecognisedonlywhentheperformance-relatedconditionsaremet.Grants received before the revenue recognition criteria are satisfied are recognised as a liability ``` ## **`3. OTHER TRADING ACTIVITIES`** ## **`4.`** |`CJRS monies`
**`INVESTMENT INCOME`**
`Deposit account interest`|**`2023`**
**`£`**
**`-`**
**`2023`**
**`£`**
**`150`**|_`2022`_
_`£`_
_`479`_| |---|---|---| |||_`2022`_
_`£`_
_`3`_| ## **`5. TRUSTEES' REMUNERATION AND BENEFITS`** ``` Therewerenotrustees'remunerationorotherbenefitsfortheyearended31March2023nor for the year ended 31 March 2022. ``` ## **`Trustees' expenses`** ``` Therewerenotrustees'expensespaidfortheyearended31March2023norfortheyear ended 31 March 2022. ``` ## **`6. STAFF COSTS`** ``` The average monthly number of employees during the year was as follows: ``` ||**`2023`**|_`2022`_| |---|---|---| |`Bookings and administration`|**`1`**|_`1`_| ``` No employees received emoluments in excess of £60,000. ``` ``` continued... ``` ``` Page 9 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023`** |**`7.`**
**`COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES`**
`Unrestricted`
`Restricted`
`fund`
`funds`
`£`
`£`
**`INCOME AND ENDOWMENTS FROM`**
`Donations and grants`
`11,463`
`4,347`
**`Charitable activities`**
`Property & halls management`
`21,341`
`-`
`Bowls Club`
`-`
`796`
`Squash Club`
`-`
`2,446`
`Tennis Club`
`-`
`2,068`
`Other trading activities`
`479`
`-`
`Investment income`
`3`
`-`
**`Total`**
`33,286`
`9,657`
**`EXPENDITURE ON`**
**`Charitable activities`**
`Property & halls management`
`18,687`
`3,059`
`Bowls Club`
`806`
`-`
`Squash Club`
`2,681`
`219`
`Tennis Club`
`1,004`
`2,764`
`Other`
`1,054`
`-`
**`Total`**
`24,232`
`6,042`
**`NET INCOME`**
`9,054`
`3,615`
**`Transfers between funds`**
`200`
`(200)`
**`Net movement in funds`**
`9,254`
`3,415`
**`RECONCILIATION OF FUNDS`**
`Total funds brought forward`
`42,354`
`24,502`
**`TOTAL FUNDS CARRIED FORWARD`**
`51,608`
`27,917`|`Total`
`funds`
`£`
`15,810`
`21,341`
`796`
`2,446`
`2,068`
`479`
`3`| |---|---| ||`42,943`| ||`21,746`
`806`
`2,900`
`3,768`
`1,054`| ||`30,274`| ||`12,669`
`-`| ||`12,669`
`66,856`| ||`79,525`| ``` Theinformationshownabovereflectstheprioryearcomparativesfiguressplit between UnrestrictedandRestrictedFundsfortheamountsshownontheStatementofFinancial Activities on page 6. ``` ``` continued... ``` ``` Page 10 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023`** ## **`8. TANGIBLE FIXED ASSETS`** |**`TANGIBLE FIXED ASSETS`**|| |---|---| ||`Buildings`| ||`& improvements`| ||`£`| |**`COST`**|| |`At 1 April 2022 and 31 March 2023`|**`39,028`**| |**`DEPRECIATION`**|| |`At 1 April 2022`|**`26,931`**| |`Charge for year`|**`605`**| |`At 31 March 2023`|**`27,536`**| |**`NET BOOK VALUE`**|| |`At 31 March 2023`|**`11,492`**| |`At 31 March 2022`|_`12,097`_| ``` Thefreeholdlandownedbythecharitywasacquiredasagiftmorethan20yearsago and thereforehasnocost.ThiscomprisestheoriginalVillageHallandthenewVillageHall. The insured value of the buildings is in the region of £730,000. ``` ``` ThePavilion(ChangingRoomsandSquashCourts)andtheTennisCourts,aresubjectto leases dated4August1997runningto5May2026,renewableforafurther21yearsthereinafter. The rent is 5pence per annum, if demanded. ``` ``` TheBowlsfacilitiesaresubjecttoaleasedated10August1999andrunningto5May 2026, renewable for a further 21 years thereinafter. The rent is 5pence per annum, if demanded. ``` ## **`9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`** |**`9.`**
**`DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`**||| |---|---|---| |`Other debtors`
**`10.`**
**`CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR`**
`Other creditors`|**`2023`**
**`£`**
**`6,538`**
**`2023`**
**`£`**
**`5,204`**|_`2022`_
_`£`_
_`3,981`_| |||_`2022`_
_`£`_
_`3,674`_| ## **`11. MOVEMENT IN FUNDS`** |**`Unrestricted funds`**
`General fund`
**`Restricted funds`**
`Tennis Club`
`Squash Club`
`Bowls Club`
`Windows`
**`TOTAL FUNDS`**|`At 1/4/22`
`£`
**`51,608`**
**`11,374`**
**`9,755`**
**`3,788`**
**`3,000`**
**`27,917`**
**`79,525`**|`Net`
`movement`
`in funds`
`£`
**`868`**
**`2,181`**
**`1,414`**
**`(3,205)`**
**`(7,215)`**
**`(6,825)`**
**`(5,957)`**|`Transfers`
`between`
`funds`
`£`
**`(4,215)`**
**`-`**
**`-`**
**`-`**
**`4,215`**
**`4,215`**
**`-`**|`At`
`31/3/23`
`£`
**`48,261`**
**`13,555`**
**`11,169`**
**`583`**
**`-`**| |---|---|---|---|---| |||||**`25,307`**| |||||**`73,568`**| ``` continued... ``` ``` Page 11 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023`** ## **`11. MOVEMENT IN FUNDS - continued`** ``` Net movement in funds, included in the above are as follows: ``` |**`Unrestricted funds`**
`General fund`
**`Restricted funds`**
`Tennis Club`
`Squash Club`
`Bowls Club`
`Windows`
**`TOTAL FUNDS`**|`Incoming`
`resources`
`£`
**`33,980`**

**`2,181`**
**`2,580`**
**`840`**
**`26,000`**

**`31,601`**

**`65,581`**
|`Resources`
`Movement`
`expended`
`in funds`
`£`
`£`
**`(33,112)`**
**`868`**
**`-`**
**`2,181`**
**`(1,166)`**
**`1,414`**
**`(4,045)`**
**`(3,205)`**
**`(33,215)`**
**`(7,215)`**
**`(38,426)`**
**`(6,825)`**
**`(71,538)`**
**`(5,957)`**| |---|---|---| ## **`Comparatives for movement in funds`** |`Net`
`movement`
`At 1/4/21`
`in funds`
`£`
`£`
**`Unrestricted funds`**
`General fund`
`42,354`
`9,054`
**`Restricted funds`**
`Tennis Club`
`12,070`
`(696)`
`Squash Club`
`6,182`
`3,573`
`Bowls Club`
`2,991`
`797`
`Tennis Club Fence`
`3,059`
`(3,059)`
`Biddenden Strummers`
`200`
`-`
`Windows`
`-`
`3,000`
`24,502`
`3,615`
**`TOTAL FUNDS`**
`66,856`
`12,669`|`Transfers`
`between`
`At`
`funds`
`31/3/22`
`£`
`£`
`200`
`51,608`
`-`
`11,374`
`-`
`9,755`
`-`
`3,788`
`-`
`-`
`(200)`
`-`
`-`
`3,000`
`(200)`
`27,917`
`-`
`79,525`| |---|---| ``` continued... ``` ``` Page 12 ``` ``` BIDDENDEN VILLAGE HALLS AND SPORTS COMMITTEE ``` ## **`NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2023`** ## **`11. MOVEMENT IN FUNDS - continued`** ``` Comparative net movement in funds, included in the above are as follows: ``` |**`Unrestricted funds`**
`General fund`
**`Restricted funds`**
`Tennis Club`
`Squash Club`
`Bowls Club`
`Tennis Club Fence`
`Windows`
**`TOTAL FUNDS`**|`Incoming`
`Resources`
`Movement`
`resources`
`expended`
`in funds`
`£`
`£`
`£`
`33,286`
`(24,232)`
`9,054`
`2,068`
`(2,764)`
`(696)`
`3,792`
`(219)`
`3,573`
`797`
`-`
`797`
`-`
`(3,059)`
`(3,059)`
`3,000`
`-`
`3,000`
`9,657`
`(6,042)`
`3,615`
`42,943`
`(30,274)`
`12,669`| |---|---| ``` RestrictedfundsrepresentamountsreceivedfromeachoftheBowlsClub,SquashCluband Tennis Clubbywayofanagreedrentcharge.MaintenanceofeachClub'spropertyismetfrom these funds. ``` ``` ThetrusteesdeemthesetobePreservedFundsforthebenefitoftheClubswhohavepaidover the money.Inthisregard,theyareconsideredRestrictedFundsastheycanbeusedforno other purpose without the express permission of the Club concerned. ``` ``` Arestrictedfundwascreatedduring2021/22forthereplacementofthehallwindowsand includes grants received for this project. These funds have been spent in the year. ``` ## **`12. RELATED PARTY DISCLOSURES`** ``` There were no related party transactions for the year ended 31 March 2023. ``` ## **`13. ULTIMATE CONTROLLING PARTY`** ``` The charity is controlled by the Board of Trustees. ``` ``` Page 13 ```