Bearsted and Thurnham Kln8 George V Memorfal Hall Report and Flnanclal Statements Year Ended 31st March 2025 Contents Contents..............................................................................-.............................................................................. 1.0 General Infomiation . 2.OTrustees Report............................................................................................................................................ 3.0 Receipts and payments account forthe yearended 31 March 2025................................................... ...... 4.0 ststement of A$5ets and Liabilities at 31 March 2025.............................-................................,.................. 5.0 Independent Examinerfs Report.............................................................................................................. Registered Charity No 302679
1.0 General Information Trustees: June Wllkins Ichairnian) Sarah Efvy John Ewdll5 lan Gutterldge Sandra Knatchbull Michael Stark Chris Waters Bookings Secretary: Carol Phillips Treasurer.. Davld Stead Secretary., Trudy BerrSd8e Bank Details.. National Westminster Bank Maidstone IA) Branch 3 High street Maidstone Kent ME14 IHJ Independent Examlner.. Encompass Accountlng Kentspace Suite 2026 &8 Revenge Road Chatham Kent ME5 8UD Prfnclpal Office: l The Orchard Yeoman Lane Bearsted Kent ME144QL
2.0 Trustees Report l. The Trustees are pleased to present their report and financial statements of the charlty for the vear ended 31 March 2025. It is compiled under the temis of the Charities Act 2011 and the Charities (Accounts and RetM)rtsl Regulations 2(. Structure, Governance and Management Governlng Document 2. The charity was estèblished under a Trust Deed dated 2 March 1937, which created the Council of Management and govern5 the way it operntes. The Trust Deed was amended and was updated in November 2015 and November 2018 to reflect the changes in membership and to 8lve the Tfustees the power to Invest money. Or8aTrlsaUonal Stnthre 3. The Council of Management currently comprises of seven Trustees, three of whom are co-opted. At the Annual General Meeting the Trustees elect from their number a Chairman and whe posslble, a Vice Chairman. They a150 appoint a Bookings Secretary, a Treasurer, and a Secretsry, each of whom received an honorarium for the exceptlonal work done. Meetings of the Councll of Mana8ement are planned to take place every three months. One of these meetin8s include5 the AGM, which is held in July. ObJecil¥e5 and Actlvltles 5. The purpose of this charity Is to provlde a wel¢omln8 vlllage hall. malntalned, equipped, and mana8ed to the highest standard for the purpose ofr. Advancing educotion. religion, heolth, the arts, cutture ond heritage. amateur sport ond youth ortivitle5. ond to provide a meetinq plocefor l¢KoI societies. groups ond orgonisotions ond o venuefor troining, recreotion ondportiesfor the benefit of the people of Beor5ted ond Thurnhom ond neighbouring oreas. 6. Included amon8St the many wide ranging artivities that take place in the hall are: a nursery school, mothers and toddler< group. church services. youth groups and prayer evenin85, dance classes, pilates and other keep frt classes. amateur dramatics. thoral singin& Wl meetin8S, History Society meetings. the U3A Camera Club. Badminton Club. meetings of the Bear5ted Parlsh Council. childr@n's parties. christenin8 Partles. quiz nights and a number of other activltie5. The hall has also been used as a polling station and as the 5urBery for our MP when he or she vlslts Bear5ted. Achlevement and PerFornianc• 7. It is the opinion of the Trustees that the hall tontinues to meet its long-tem objectives. Further information is glven in the financial review set out below.
Publlc Benefft Ststement 8. The hall is used by nearly twenty different kKal organisations on a regular basis and by manv others taklng advantage of onfroff bookings. In a norynal year, unaffected by govemment restrictions like the pandemic. the level of bts)kings from regular users has meant that the Hall Is. unfortunately. unable to accommodate all the requests receNed for one-off bookings. 9. The Trustees believe that in exercising their powers and duties they have complied with thelr obligation to have due E3rd to the guldance on public benefft published by the Commission. Flnandal Revlew 10. Thls year receipts exceeded payments by £16.230, which was generated by an increase in Gross Income of 8.3% and a reduction in Gr05s pawnents of 2.4%. 11. Gross Income increased with hirer Income seeing an increase of 5.1% agalnst prlor year. a new record for Hlrer Income In a financial year. A large increase In interest rates was again seen in the year. 8enerating alrnost £6k against £3.7k In prior year. 12. Expendlture on repair and Maintenan programmes led io Oncases of £2.7L driven mainly by a refurbishment of the Whitehead room of £3.1k. 13. Expenditu on utilitles, partlcularly Gas and ElectrTrc a redurtton of £3.3k, wlth thls Includlng a rebate from prior year of £1.2k. Energy prlces, for both Gas and Elertric, have reduced slgniflcantly in the year with the dUced pri$ locked in for a 3-year fixed temi to beneflt Sn the coming years. Other costs are generdlty in line with prfor year as prlces settled from the increases seen prevrousky. IQ The detalled recelpts and payments account and the statement of assets and Ilabllltles for the Char are as attached. Reserv 15. The Trusteel policy is to hold sufficrent monres to meet the Hall operatlng costs for a period of approximately one year. plus such level of reserves, as they deem necessary, to meet anv emergencles and major programmes of the Hall. A major refurbishment programme was undertaken in 2022-23 to improve the basement and remove asbestos and currently an assessment Is belng evaluated of the roofworks deemed necessary going fonvard. Trustees at the date of thk re 16. The TeeS who served durin8 the financial year 2024-25 are set oirt on page two of thls report. Trustee< resprMk51bllltles In relation to the finandal statsments 17. The law applicable to charities in England and Wales requires the Trustees to ppare financial statement for each finanoal year, which give a true and fair view of the charity5 financial
arttvities during the year. and of its financial position at the end of the year. In pparIng financial ststement 8iving a true and fairview, the Trustees should follow best practice and: Select surtable accounting pratteS and apply them consistentty. Make judgements that are reasonable and prudent. stste whether applicable accounting standards and ststements of recommended prartice have been followed, subject to any departu disclosed and explained in the financial statements. Prepare the flnancial Statement on a receipts and payments basis. unless it is inappropriate to presume that the charity will continue in operatlon. 18. The Trustees are responsible for keepin8 accounting records which dlsclose with reasonable accuracy the financial position for the charity. and whlch wlll enabFe them to ensure that the financial statements cornp with the Charities Att 1993, the Charities (Accounts and Reports) Regulations 2CK)8 and the provisions of the Trust Deed. They a also responsible for the safeguarding of the assets of the charity, along wlth tskin8 reasonable steps for the detection and prevention of fraud and other irregularitie& Approved by the Trustees June Wllklns (Chalrman) July 2025
3.0 Receipts and Payments account for the year ended 31st March 2025 31 MARCH 2025 31 MARCH 2024 ECEIPTS Hiring Charges Bank Depostt Interest t>onations/Grant5 Telephone Key Deposits (net of refunds Sundry TOTAL REIpTs 55,831 5.975 53.107 3,732 31X) 613 57.139 Cleanerfs Charge5 Honorarla to Officers Repalrs maintenance and new works Gas Electrlcity Water Rates Insurance Telephone & WI-FI Refuse collection Servicing toilets Window cleanin8 Cleanin Materials Fire equipment and testing Testlng of heatlnB/electrical ems Gardener Administrative expenses Advertisin Subscriptions and donations Website costs Professional Fees PRSIPPL lince fees Piano tunin8 TOTAL PAYMEKrs 8,170 2.250 11.243 2,297 3.223 1.565 3.020 1.020 1.841 4,279 4,216 4,628 1.065 3.272 949 1.973 3.605 439 1.036 2,255 1,439 787 1,342 416 610 357 416 2(Kl 122 360 1,313 202 360 1,267 45.670 Net of receipts/{Payments} 16230 10333 Cash furnls last yeareThl 1455 Cash funts thls year ernl 161.748 1455
st 4.0 Statement of Assets and Liabilitvs as at 31 March 2025 Unrestrlcted Funds Cash Funds Current Account £24.607 Reseple Accounts £37,141 Total Cash Funds £161.748 Other Monetary Assets {memo) Hirers Unpaid Involces Gas/Electric rebate5 due £104 £0 Total Assets £104 Uabllftles Imemo) Hall Key Deposits Sundry Credltors £402 £812 Total Llabilitles £1.214 Si8ned: . J. Wllkins {Chairman) Si8ne D.R Stead ITreasurer}
5.0 Independent Examinerfs Report As Attached
CHARITY COMMISSION | FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Bearsted & Thumham lQng George V Memorial Hajl On accounts for the year ended 31" March 2025 Charlty no (If any) 0302679 Set out on pages I report to the trustees on my examination of the a¢counts of the above harity (Ihe Trusf) for tre year ended 3110312023. As the charity's trustees. you are responsible for the preparation of the accounts in accordance wrth the requirements of the Charrties Act 2011 rtreA. Rasponslbllllles and ba818 of report I report in resk*rt of my examinats'on of the Trust's accounts carried out under section 145 of the 2011 Act arKJ in carrying out my 8xamination, I have followed all the apICable Directsons given by the Charrty Commlssion under section 145{5)(b) of the Act. Independent examlnerfs ststement I have completed my examination. I confimi that no material matters have come to my attents'on In connection with the examination which gives me cause to belleve that in, any material resped.. the accounting records were not kept In accordance wtth sectlon 130 of the Charities Act., or the accounts drd not accord with the accounting records; or the accounts did not compty with the applicable requirements conceming the fomi and content of accounts set out in the Charities {Accounts and Repts) Regulations 2008 other than any requir8ment that the accounts gNe a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concems and have o)me across no other matt6rs In connectlon wrth the examination to which attention should b6 drawn in this report in order to enable a proper understanding of the accounts to be rh&s. Slgnod: 2V June 2025 Name: Lynne Gra Relevant professlonal qualification(s) or body (Ir any): A.C.CA. (Profj, U.T. Address: Encompass Aco)unliThJ Limi, KentsPa Suite 2026, Reverue Road Chatham. Kert ME5 8UD
Section B Disclosure Only complete if the examiner needs to highlight material ffiatters of concem (see CC32, Independent examination of charty accounts.. directions and guidan for examiner5). Glve here brfef details of any ttems that the examiner wlshes to dlsGlose.