Bearsted and Thurnham King George V Memorial Hall Report and Financial Statements Year Ended 31" March 2022 Contents Content5 . 1.0 General Information......-.. 2.OTrustees Report..... 3.0 Receipts and payments account for the year ended 31 March 2022... 4.0 Statement of Assets and Liabilities at 31 Marth 2022 .....-. 5.0 Independent Examinerfs RewJrt...-.. Registered Charity No 302679
1.0 General Information Trustees.. June Wilkins Ichaimianl John Evans lan Gutteridge (appointed 6110121) Frank Jagger (resigned 28110121} Sandra Knatchbull Michael Stark Geoffrey Tester Chris Waters (appointed 10111221 Bookings Secretary: Carol Phillips Treasurer: David Stead Secretary- Trudy Berridge Bank Detsils: National Westminster Bank Maidstone IA) Branch 3 High Street Maid5tone Kent ME14 IHJ Independent Examiner= Encompass Accounting 8 Kings Row Armstrong Road Maidstone Kent ME15 6AQ Principal Office= lThe Orchard Yeoman Lane Bearsted Kent ME144QL
2.0 Trustees Report l. The Trustees are pleased to present their report and financial ststements of the charity for the year ended 31 March 2022. It is compiled under the tenns of the Charities Act 2011 and the Charities (Accounts and Reportsl Regulations 21J)8. Structure. Governance and Management Governing Document l The charity was established under a Trust Deed dated 2 March 1937. which created the Council of Management and governs the way it operate& The Trust Deed was amended and was up- dated in November 2015 to reflect the change5 in membership and to give the Trustees the power to invest money. Organisational Structure 3. The Council of Management currently comprises of seven Trustees, three of whom are co-opted. At the Annual General Meeting the Trustees elect from their numter a Chainnan and, where possible, a Vice Chairman. They also appoint a Bookings Secretsry. a Treasurer and a Secretary. each of whom received an honorarium ft)r the exceptional work done. Meetlngs of the Council of Management are planned to tske Pla every two months. One of these meetin8S is the AGM. which was held in September. Objectlves and Acthitles S. The purpose of this charity is to provide a weltoming villa8e hall, maintained, equipped and managed to the hi8hest standard for the purpose ofr. Advoncing education. religion, heafth. the orts culture and heritoge, amateur sport ond youth octivities ond to provide o meeting place for Itxol 50cietie5. group5 and organisation5 and a venuefor troining, recreotion ondportiesfor the benefit of the people of 8eorsted ond Thurnhom ondnei9hbouring are¢ 6. Included amongst the many wlde ranging activities that take Pla in the hall a. a nursery school. mothers and tc*Jdler< group. thurch serrf15. youth groups and prayer evenings, dance classes, pilates and other keep fft dasses. amateur drdmati(s. choral singin& Wl meetings, History Society meetings. the U3A Camera Club. Badminton Club. meetings of the Bearsted Parish Council. children's parties. Christeni parties. quiz nights and è number of other activities. The hall is also used as a polling station and as the surgery for our MP when he or She visits Bearsted. Achlevement and Perfommn 7. It is the opinion of the Trustees that the hall continues to meet its long-term objectlves. Further information is given in the financial review set out below.
The Hall. whilst complying with all government guidelines. ha5 rnanaged to be kept open for the nursery schools throughout the difficult Covid-19 lockdown peTicK15. to support vulnerable children and childn of key workers from the local community. Publk Benefit Statement 9. The hall is used by nearly twenty different local organi5ations on a regular basis and by many others tsking advantage of one-off bookings. In a norrnal yeaT. unaffected by government restrictions like the pandemic. the level of bookings from regular users has meant that the Hall is. unfortunately, unable to accommodate all the requests received for onfroff bookings. 10. The Trustees believe that in exerasing their powers and duties they have complied with their obligation to have due regard to the guidance on public benefit published by the Commission. Flnanclal Review 11. Helped by a local govemment Start up grant of £8.CK)O. this year receipts exceeded payments by £33.135. 12. Expenditure on new works, essential maintenance and repairs & maintenance saw an increase from prior year as a more 'nonnal' pattem of hirings was achieved. Projects for asbestos removal, increased security camera5 and basement works. were iniliated with the majority of expenditure to be incurred in 2022-23. 13. Income this year was back to levels last seen in 2019-20 before the covid restriction5. Hiring income was at an all time high and interest from Hampshire Trust Bank added to the reserves. 14. The detsiled reIpts and payments account and the ststement of assets and liabilities for the harity are a5 attached. Reserves 15. The Trustees. policy is to hold sufficient monies to meet the Hall operating costs for a period of approximately one year. plus such level of SeThe5. as they deem necessary. to meet any emergencies of the Hall. The latter indudes an ongoing issue with damp in the basement where, although muth work has been done to contain and manage the problem, a fundamentsl solution would be very costly. As ststed above the decision to remove any asbestos On Slte has also been tsken with the project to commeno in July 2022. Trustees at the dats of this report 16. The Tmstees vtho served during the finanaal year 2021-22 are set out on page two of this report. Trustees, responsibilities in relation to the financial ststemerrts 17. The law applicable to charities in England and Wales requires the Trustees to prepare financial statement for each financial year, which 8ive a tn and fair view of the charitls financial
activities during the year. and of its financial position at the end of the year. In preparin8 financial statement giving a true and fair view. the Trustees shoLFld follow best practi and: Select suitable accounting practices and apply them consistently. Make judgements that are reasonable and prudent. State whether applicable accounting standards and Statements of recommended practice have been followed. subprt to any departures disclosed and explained in the financial statements. Prepare the financial statement on a receipts and payments basis. unless it is inappropriate to presume that the charity will continue in operatn. 18. The Trustees are responsible for keeping accounting records which disc105e with reasonable accuracy the financial position for the tharity and whith en3ble them to ensure that the financial statements comply with the Charities Act 1993. the Charities (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for the safe8uarding of the assets of the chartty, along with tsking reasonable steps for the detertion and prevention of fraud and other irregularitte% Approved by the Trustees JA WilkiiLr June Wilkins (Chalrman) July 2022
3.0 Receipts and payments account for the year ended 31 March 2022 31 MARCH 2022 31 MARCH 2021 E(EIPTS Hiri Charge5 Bank Deposit Interest DonationslGrants Telephone Key Deposits Inetof refvnds) Sund TOTAL RECEIPTS PAYMEP4TS 53,581 607 15.7 964 19.431 1501 1501 io 36.135 62.138 Cleanerfs Charges Honoraria to Officers Repairs, maintenance and new work5 Gas Electrici Water Rates Insurance Telephone & Wi-Fi Refuse collection Servicing toilets Window cleaning Cleanin Materials Fire equipment and testing Testing of heatingjelectrical systems Gardener Administrative ex Advertisin8 Subscriptions and donations Website costs Professional Fees PRSIPPL licence fees Piano tuning TOTAL PAYMEKrs 5.963 1.5 4,965 5,141 709 1.714 1,849 230 2,364 751 1,336 1.930 855 701 233 2.520 2.385 1.628 1,780 717 1,489 1,750 1,333 202 2,023 nses 327 239 122 360 379 122 360 1.206 Net of recei Payments) 33,134 11284 Cash fvnds last year end 146N96 135,212 Cash fund5 this year end 179.630 146.496
4.0 Statement of Assets and Liabilities at 31 March 2022 nr rirtdFun Cash Funds Current Account £77.054 Reserve Accounts £102,576 Total Cash Funds £179.630 Other Monetsry Assets Hirers Unpaid Invoices £0 Liabilities Hall Key Deposits £360 Sundry Creditors Total Liabiltties JA Wilkihi Si8ned- ...-.............-.........................-.-.... J. Wilkin5 (Chairman) . D.R Stead ITreasurer)
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner s Report Report to the tntsteesl membors of Bearsted & Thumham KirKJ George V Memorial Hall On accounts for tho year frnd¢d 31° March 2022 Charity no (rf any) 0302679 Set out on pages I report lo the trustees on my examination of the accounts ofthe aky)ve chanty {Ihe Trusf) year ended 3110312021. Responsibilities and basis of report As the charity's fnjstees, you are sponsible for the preparation of the accounts in accordan with the requirements ofthe Charities Act 2011 Acr). I re1 in respect of my examinalion ofthe Trusys acc(wnts carried out under sectb)n 145 of the 2011 Act and in carrying out my examination, I have followed all the apicab Direct#)ns gNen by the Charity Commission under sectn 14951(bl of the Art. Independent examinerfs stat I have ¢c*npleted my eXaminatK. I confim that rso material mattets have ement come to my attentThi in nneCtion with the examination which gtves me cause to bdieve that in. any material respect.. the accounting recorts were not kept in acrden wf(h sl0n 130 of the Charities Act.. or the accounts did not accord wrth the accounting records; or the a¢UnIS dKI not compty wtth the apPlble requirements conceming the fonn and content of accounts set out in the Charities (Accounts arKJ Reports) Regulations 2008 other than any requirement that the accounts grve a Irue and fairf vwi whh is not a matter smgered as part of an iThJependent exarn1natn. I have no concems and have ¢(e across no olher matters in cOnnectn with the examination to which attention should be drawn in this rert in order to enable a proper understanding of the accounts to be rehed. Signed: Juty 2022 Namo: Lynne Grave$ Rol•vant professional qualificatlonl$} or body (rf any): C.CA {Profj, T. Address: Encompass Accounti Limrted. 8 lfjngs Row. Armstrong Road, Maidstone. Kent ME15 6AQ.
Section B Disclosure Only complete if the examiner needs to highlight material matters of conrn (see CC32. Independent examination of chanty accounts.. directions and guKlance for examiners). Give here brief detsils of any items that the examiner wlshos to disclose.