Charity number: 302671
Ash Village Hall
Unaudited
Trustees' report and financial statements
For the year ended 31 December 2023
Ash Village Hall
Contents
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 17 |
Ash Village Hall
Reference and administrative details of the Charity, its Trustees and advisers For the year ended 31 December 2023
| Trustees | Mr T Jones, Chairman |
|---|---|
| Mrs H Howard, Vice Chairman | |
| Miss D Andrews | |
| Ms C Ansell (resigned 17 July 2023) | |
| Mr C Burnside | |
| Dr D Greaves | |
| Mr B Last | |
| Mr D Lawson (resigned 17 April 2023) | |
| Mrs L Layton, Treasurer | |
| Mr M Titterton | |
| Ms M R Owen | |
| Mr G K Bradbury | |
| Ms J G Searle (resigned 9 October 2023) | |
| Rev M A Morris | |
| Ms H D Ellis (appointed 17 July 2023) | |
| Ms S Stephenson (appointed 9 October 2023) | |
| Charity registered number 302671 Principal office 10 Queens Road Ash Canterbury Kent CT3 2BG Secretary Mr G Ward Accountants Kreston Reeves LLP Chartered Accountants 37 St Margaret's Street Canterbury Kent, CT1 2TU Independent Examiner M K R Dyer ACCA MAAT Kreston Reeves LLP Chartered Accountants 37 St Margaret's Street Canterbury Kent, CT1 2TU |
Page 1
Ash Village Hall
Trustees' report For the year ended 31 December 2023
The Trustees present their annual report together with the financial statements of the Charity for the year from 1 January 2023 to 31 December 2023.
Objectives and activities
a. Policies and objectives
The Charity's objective and its principal activity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Ash without distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure-time occupation with the objective of improving the conditions of life for the said inhabitants.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Achievements and performance
a. Review of activities
The Charity has continued to provide and maintain the village hall for use by the inhabitants of the Parish of Ash.
During the year, the Charity received one £2,000 grant from Ash Parish Council, covering 2023.
The Trustees have been able to restart to hold a community coffee morning once a month. This activity is held for local charities and the Village Hall charity to raise funds from the sale of food and drink and other goods such as greeting cards. These events have been run by the different charities that use the hall and have been very successful in raising funds and keeping the hall as a central place to meet in the community.
The Big Quiz event was run by the Trustees in February, as it is each year, to raise funds for the hall. This event raised £507.
The 'Dover Lotto' raised £450 in the year by selling lotto tickets.
b. Investment policy and performance
The Charity holds 172.66 shares in the COIF Charities Investment Fund Income Shares, vested in the name of the Official Custodian for Charities. The Charity recieves dividend income to support their objectives. These assets are not reflected on the Balance Sheet. The value of these shares at 31 December 2023 was £3,426 (2022: £3,134).
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
Page 2
Ash Village Hall
Trustees' report (continued) For the year ended 31 December 2023
b. Reserves policy
The present level of funding is adequate to support the continuation of the projects now in operation, for the medium term, and the Trustees consider the financial position of the Charity to currently be satisfactory.
The Charity's reserves stood at £134,406 at 31 December 2023 (2022 - £128,916), including cash reserves of £53,747 (2022 - £44,524).
c. Hire charges
The costs remain competitive within the local area.
d. Community Infrastructure Levy
The Ash Village Hall has a number of housing development in progress and being planned. The committee try to be present at any planning or consultation meeting to represent the village hall.
Three questions to be considered with regard to financial requests (S106) on future housing developments in the Parish of Ash are:
What increased need does the Village Hall envisage over the next 5-10 years (arising from the new housing developments).
What evidence does the Village Hall have that their existing capacity cannot meet existing need. How would the aspirations of the Village Hall help meet the identified additional need for an increase to open space carrying capacity and/or new additional recreational facilities.
The Hall is well used in the weekdays and evenings, but could take more bookings on the weekend.
Constraints to increasing the capacity of the existing premises were:
-
Lack of storage space.
-
Need to update and expand the kitchen facilities.
-
Existing floor is not suitable for indoor sports.
It would be possible to extend the building but to a limited degree. Expanding the kitchen facilities could increase weekend use of the Hall.
We need to identify how much additional use from the new housing development could be met if constraints were removed.
Structure, governance and management
a. Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
b. Organisational structure and decision-making policies
The Charity is organised with a Committee of Management Trustees meeting regularly to manage its affairs. The Trustees include representatives of various organisaions, and are appointed annually at the Annual General Meeting. The Trustees have the power to fill casual vacancies during the year. The Trustees have the power to invest any surplus funds.
Page 3
Ash Village Hall
Independent examiner's report For the year ended 31 December 2023
Independent examiner's report to the Trustees of Ash Village Hall ('the Charity')
I report to the charity Trustees on my examination of the financial statements of the Charity for the year ended 31 December 2023, which are set out on pages 8 to 17.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the financial statements to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: 30 July 2024
M K R Dyer ACA MAAT Kreston Reeves LLP 37 St Margaret's Street Canterbury Kent, CT1 2TU
Page 5
Ash Village Hall
Statement of financial activities For the year ended 31 December 2023
| Note Income from: Donations and legacies 3 Other trading activities 4 Investments 5 Total income Expenditure on: Charitable activities 6 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2023 £ - - - - 2,100 2,100 (2,100) 73,174 (2,100) 71,074 |
Unrestricted funds 2023 £ 2,020 26,662 1,211 29,893 22,303 22,303 7,590 55,742 7,590 63,332 |
Total funds 2023 £ 2,020 26,662 1,211 29,893 24,403 24,403 5,490 128,916 5,490 134,406 |
Total funds 2022 £ 4,000 21,546 312 |
|---|---|---|---|---|
| 25,858 | ||||
| 25,199 | ||||
| 25,199 | ||||
| 659 | ||||
| 128,257 659 |
||||
| 128,916 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 8 to 17 form part of these financial statements.
Page 6
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
1. General information
Ash Village Hall ("the Charity") is an unincorporated charity in England and Wales, with the charity registration number 302671. The address of the registered office is 10 Queens Road, Ash, Canterbury, Kent, CT3 2BG. The objectives of the Charity continue to be the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Ash without distinction of political, religious or other opinions, including use for the meetings, lectures and classes and other forms of recreation and leisuretime occupation with the objective of improving the conditions of life for the said inhabitants.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling, which is the functional currency of the Charity and rounded to the nearest £.
The significant accounting policies applied in preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
2.2 Going concern
The Trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The Trustees make this assessment in respect of a period of at least one year from the date of authorisation for issue of the financial statements and have concluded that the Charity has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the Charity's ability to continue as a going concern, thus they continue to adopt the going concern basis of accounting in preparing the financial statements.
Page 8
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
2. Accounting policies (continued)
2.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.5 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.6 Taxation
The Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the Charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
2.7 Tangible fixed assets and depreciation
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
At each reporting date the Charity assesses whether there is any indication of impairment. If such indication exists, the recoverable amount of the asset is determined to be the higher of its fair value less costs to sell and its value in use. An impairment loss is recognised where the carrying amount exceeds the recoverable amount.
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Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
2. Accounting policies (continued)
2.7 Tangible fixed assets and depreciation (continued)
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives.
Depreciation is provided on the following bases:
| Freehold property | - 50 years, straight line |
|---|---|
| Office equipment | - 25% reducing balance |
| Other fixed assets | - 50 years, straight line |
2.8 Debtors
Trade and other debtors are recognised at the settlement amount. Prepayments are valued at the amount prepaid.
2.9 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.10 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
2.11 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.12 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
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Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
3. Income from donations and legacies
| Donations Grants Total 2022 |
Unrestricted funds 2023 £ 20 2,000 2,020 4,000 |
Total funds 2023 £ 20 2,000 2,020 4,000 |
Total funds 2022 £ - 4,000 |
|---|---|---|---|
| 4,000 | |||
4. Income from other trading activities
| Hall lettings Total 2022 |
Unrestricted funds 2023 £ 26,662 21,546 |
Total funds 2023 £ 26,662 21,546 |
Total funds 2022 £ 21,546 |
|---|---|---|---|
5. Investment income
| Dividends from investments Interest receivable Total 2022 |
Unrestricted funds 2023 £ 94 1,117 1,211 312 |
Total funds 2023 £ 94 1,117 1,211 312 |
Total funds 2022 £ 94 218 |
|---|---|---|---|
| 312 | |||
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Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
6. Analysis of expenditure by activities
| Charitable activities Total 2022 |
Direct costs 2023 £ 23,311 24,209 |
Support costs 2023 £ 1,092 990 |
Total funds 2023 £ 24,403 25,199 |
Total funds 2022 £ 25,199 |
|---|---|---|---|---|
Analysis of direct costs
| Depreciation Rates & water Electricity Gas Insurance Repairs & renewals Cleaning Cleaner Booking officer Performing rights society Printing, postage & stationery Advertising Sundry expenses |
Total funds 2023 £ 4,031 383 1,561 1,154 3,325 6,456 432 2,760 2,969 (100) 12 75 253 23,311 |
Total funds 2022 £ 4,196 324 1,277 1,384 2,946 7,422 319 2,592 2,843 548 73 75 210 |
|---|---|---|
| 24,209 |
Of the total direct costs, £2,100 (2022: £2,100) relates to restricted depreciation charges, with the remainder of the direct costs being from unrestricted funds.
Analysis of support costs
| Total | Total | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Independent examiners fees | 1,092 | 990 |
All of the support costs are from unrestricted funds in both 2023 and 2022.
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Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
7. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - Nil).
During the year ended 31 December 2023, no Trustee expenses have been incurred (2022 - £NIL).
8. Tangible fixed assets
| Cost or valuation At 1 January 2023 At 31 December 2023 Depreciation At 1 January 2023 Charge for the year At 31 December 2023 Net book value At 31 December 2023 At 31 December 2022 |
Freehold property £ 106,967 106,967 33,793 2,100 35,893 71,074 73,174 |
Office equipment £ 7,841 7,841 2,707 1,786 4,493 3,348 5,134 |
Other fixed assets £ 7,273 7,273 2,815 145 2,960 4,313 4,458 |
Total £ 122,081 |
|---|---|---|---|---|
| 122,081 | ||||
| 39,315 4,031 |
||||
| 43,346 | ||||
| 78,735 82,766 |
9. Debtors
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Due within one year | ||
| Trade debtors | 2,281 | 1,974 |
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Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
10. Creditors: Amounts falling due within one year
| Accruals and deferred income Deferred income at 1 January 2023 Resources deferred during the year Amounts released from previous periods Deferred income at 31 December 2022 |
2023 £ 357 2023 £ - 179 - 179 |
2022 £ 348 2022 £ 80 - (80) |
|---|---|---|
| - |
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Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
11. Statement of funds
Statement of funds - current year
| Unrestricted funds General Fund Restricted funds Disabled Improvements Fund Ash Heritage Fund Total of funds |
Balance at 1 January 2023 £ 55,742 25,431 47,743 73,174 128,916 |
Income £ 29,893 - - - 29,893 |
Expenditure £ (22,303) (844) (1,256) (2,100) (24,403) |
Balance at 31 December 2023 £ 63,332 |
|---|---|---|---|---|
| 24,587 46,487 |
||||
| 71,074 | ||||
| 134,406 |
Restricted funds
Disabled Improvements Fund - funds relating to certain repairs to the hall. These are included in the fixed assets balance and are being depreciated. The balance above represents the net book value of these assets at the Balance sheet date.
Ash Heritage Fund - the Charity holds restricted reserves in respect of an archive building, built on the side of the hall. This is included in the fixed assets balance and are being depreciated. The balance above represents the net book value of this asset at the Balance sheet date.
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Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
11. Statement of funds (continued) Statement of funds - prior year
| Unrestricted funds General Fund Restricted funds Disabled Improvements Fund Ash Heritage Fund Total of funds |
Balance at 1 January 2022 £ 52,983 26,275 48,999 75,274 128,257 |
Income £ 25,858 - - - 25,858 |
Expenditure £ (23,099) (844) (1,256) (2,100) (25,199) |
Balance at 31 December 2022 £ 55,742 |
|---|---|---|---|---|
| 25,431 47,743 |
||||
| 73,174 | ||||
| 128,916 |
12. Summary of funds Summary of funds - current year
| General funds Restricted funds Summary of funds - prior year General funds Restricted funds |
Balance at 1 January 2023 £ 55,742 73,174 128,916 Balance at 1 January 2022 £ 52,983 75,274 128,257 |
Income £ 29,893 - 29,893 Income £ 25,858 - 25,858 |
Expenditure £ (22,303) (2,100) (24,403) Expenditure £ (23,099) (2,100) (25,199) |
Balance at 31 December 2023 £ 63,332 71,074 |
|---|---|---|---|---|
| 134,406 | ||||
| Balance at 31 December 2022 £ 55,742 73,174 |
||||
| 128,916 |
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Ash Village Hall
Notes to the financial statements For the year ended 31 December 2023
13. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2023 £ 71,074 - - 71,074 |
Unrestricted funds 2023 £ 7,661 56,028 (357) 63,332 |
Total funds 2023 £ 78,735 56,028 (357) |
|---|---|---|---|
| 134,406 |
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2022 £ 73,174 - - 73,174 |
Unrestricted funds 2022 £ 9,592 46,498 (348) 55,742 |
Total funds 2022 £ 82,766 46,498 (348) |
|---|---|---|---|
| 128,916 |
14. Payments to members
During the year, three trustees were reimbursed for out of pocket expenses.
15. Related party transactions
The Charity received £143.75 (2022: £Nil) for the hire of the village hall from The Friends of St Nicholas Church Ash ,a charity in which Mrs H Howard, Mr C Burnside and Ms H D Ellis are also trustees.
There are not any outstanding balances owing between related parties and the Charity at 31 December 2023 (2022: £Nil).
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