Charity number: 302671
Ash Village Hall
Unaudited
Trustees' report and financial statements
For the year ended 31 December 2021
Ash Village Hall
Contents
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 5 |
| Independent examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 17 |
Ash Village Hall
Reference and administrative details of the Charity, its Trustees and advisers For the year ended 31 December 2021
| Trustees | Mr T Jones, Chairman |
|---|---|
| Mrs H Howard, Vice Chairman | |
| Miss D Andrews | |
| Ms C Ansell | |
| Mr C Burnside | |
| Mr R Cooper | |
| Mr J F M De Bont | |
| Dr D Greaves | |
| Mrs A I S Hunt | |
| Mr B Last | |
| Mr D Lawson | |
| Mrs L Layton, Treasurer | |
| Dr E A Rath | |
| Mrs J Ryan | |
| Mr M Titterton | |
| Charity registered number 302671 Principal office 10 Queens Road Ash Canterbury Kent CT3 2BG Secretary Mr G Ward Accountants Kreston Reeves LLP Chartered Accountants 37 St Margaret's Street Canterbury Kent CT1 2TU |
Page 1
Ash Village Hall
Trustees' report For the year ended 31 December 2021
The Trustees present their annual report together with the financial statements of the Charity for the year from 1 January 2021 to 31 December 2021.
Objectives and activities
a. Policies and objectives
The Charity's objective and its principal activity is the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Ash without distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure-time occupation with the objective of improving the conditions of life for the said inhabitants.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Achievements and performance
a. Review of activities
The Charity has continued to provide and maintain the village hall for use by the inhabitants of the Parish of Ash.
During the year, Covid-19 government support in the form of a retail, hospitality and leisure grant was received from Dover District Council of £8,000, as well as £1,378 in respect of wages from the Coronavirus Job Retention Scheme.
The Trustees have been able to restart to hold a community coffee morning once a month, following the lifting of the remaining Coronavirus restrictions. This activity is held for local charities and the Village Hall charity to raise funds from the sale of food and drink and other goods such as greeting cards. These events have been run by the different charities that use the hall and have been very successful in raising funds and keeping the hall as a central place to meet in the community. During the year, the Charity received a grant of £162 from Dover District Council to be used towards the coffee mornings. The grant was used to pay for hall hire and for four new cafetieres.
The Big Quiz event which is run by the Trustees in February each year to raise funds for the hall, was unable to take place due to the ongoing Coronavirus situation and restrictions at the time.
In October 2020, the Charity began the 'Dover Lotto' in order to raise funds by selling lotto tickets. During the year, the Charity raised £835 from the ticket sales.
Expenditure costs were kept to a minimum during the year, due to the hall being closed until May 2021.
b. Investment policy and performance
The Charity holds 172.66 shares in the COIF Charities Investment Fund Income Shares, vested in the name of the Official Custodian for Charities. The Charity recieves dividend income to support their objectives. These assets are not reflected on the Balance Sheet. The value of these shares at 31 December 2021 was £3,551 (2020: £3,110).
Page 2
Ash Village Hall
Trustees' report (continued) For the year ended 31 December 2021
Financial review
a. Going concern
After making appropriate enquiries and considering the ongoing impact of the Covid-19 pandemic, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
The present level of funding is adequate to support the continuation of the projects now in operation, for the medium term, and the Trustees consider the financial position of the Charity to currently be satisfactory.
The Charity's reserves stood at £128,257 at 31 December 2021 (2020 - £116,674), including cash reserves of £42,321 (2020 - £30,846).
c. Hire charges
The costs remain competitive within the local area.
d. Community Infrastructure Levy
The Ash Village Hall has a number of housing development in progress and being planned. The committee try to be present at any planning or consultation meeting to represent the village hall.
Three questions to be considered with regard to financial requests (S106) on future housing developments in the Parish of Ash are:
-
What increased need does the Village Hall envisage over the next 5-10 years (arising from the new housing developments).
-
What evidence does the Village Hall have that their existing capacity cannot meet existing need.
-
How would the aspirations of the Village Hall help meet the identified additional need for an increase to open space carrying capacity and/or new additional recreational facilities.
The Hall is well used in the weekdays and evenings, but could take more bookings on the weekend.
Constraints to increasing the capacity of the existing premises were:
-
Lack of storage space.
-
Need to update and expand the kitchen facilities.
-
Existing floor is not suitable for indoor sports.
It would be possible to extend the building but to a limited degree. Expanding the kitchen facilities could increase weekend use of the Hall.
We need to identify how much additional use from the new housing development could be met if constraints were removed.
Page 3
Ash Village Hall
Trustees' report (continued) For the year ended 31 December 2021
Structure, governance and management
a. Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
b. Organisational structure and decision-making policies
The Charity is organised with a Committee of Management Trustees meeting regularly to manage its affairs. The Trustees include representatives of various organisaions, and are appointed annually at the Annual General Meeting. The Trustees have the power to fill casual vacancies during the year. The Trustees have the power to invest any surplus funds.
c. Financial risk management
The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks. Careful budgeting and money saving was followed due to the hall being closed for about five months of the year.
Plans for future periods
The Charity's plans to make some repairs & improvements during the year by installing new double glazed front doors. The Charity also plans to install electric shutters to the Table Store and Kitchen.
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its income and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles of the Charities SORP (FRS 102);
-
make judgements and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Page 4
Ash Village Hall
Trustees' report (continued) For the year ended 31 December 2021
Approved by order of the members of the Board of Trustees on and signed on28th March 2022 their behalf by:
Mr T Jones Chairman
Mrs H Howard Vice Chairman
Page 5
Ash Village Hall
Independent examiner's report For the year ended 31 December 2021
Independent examiner's report to the Trustees of Ash Village Hall ('the Charity')
I report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 31 December 2021.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed: Dated: M K R Dyer ACA MAAT
Kreston Reeves LLP
Chartered Accountants Canterbury
Page 6
Ash Village Hall
Statement of financial activities For the year ended 31 December 2021
| Note Income from: Donations and legacies 3 Other trading activities 4 Investments 5 Total income Expenditure on: Charitable activities 6 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Restricted funds 2021 £ - - - - 2,100 2,100 (2,100) 77,374 (2,100) 75,274 |
Unrestricted funds 2021 £ 9,683 16,755 95 26,533 12,850 12,850 13,683 39,300 13,683 52,983 |
Total funds 2021 £ 9,683 16,755 95 26,533 14,950 14,950 11,583 116,674 11,583 128,257 |
Total funds 2020 £ 12,567 8,499 138 |
|---|---|---|---|---|
| 21,204 | ||||
| 18,703 | ||||
| 18,703 | ||||
| 2,501 | ||||
| 114,173 2,501 |
||||
| 116,674 |
The notes on pages 9 to 17 form part of these financial statements.
Page 7
Ash Village Hall
Balance sheet As at 31 December 2021
| 2021 Note £ Fixed assets Tangible assets 8 83,538 Current assets Debtors 9 2,595 - Cash at bank and in hand 42,321 30,846 44,916 30,846 Creditors: amounts falling due within one year 10 (197) (85) Net current assets 44,719 Total net assets 128,257 Charity funds Restricted funds 11 75,274 Unrestricted funds 11 52,983 Total funds 128,257 The financial statements were approved and authorised for issue by the _______and signed on their behalf by: 28th March 2022 |
2020 £ 85,913 30,761 116,674 77,374 39,300 116,674 Trustees on |
|---|---|
Mr T Jones Chairman
Mrs H Howard Vice Chairman
The notes on pages 9 to 17 form part of these financial statements.
Page 8
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2021
1. General information
Ash Village Hall ("the Charity") is an unincorporated charity in England and Wales, with the charity registration number 302671. The address of the registered office is 10 Queens Road, Ash, Canterbury, Kent, CT3 2BG. The objectives of the Charity continue to be the provision and maintenance of a village hall for the use of the inhabitants of the Parish of Ash without distinction of political, religious or other opinions, including use for the meetings, lectures and classes and other forms of recreation and leisuretime occupation with the objective of improving the conditions of life for the said inhabitants.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Ash Village HallThe Charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling, which is the functional currency of the Charity and rounded to the nearest £.
The significant accounting policies applied in preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
2.2 Going concern
The Trustees assess whether the use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the Charity to continue as a going concern. The Trustees make this assessment in respect of a period of at least one year from the date of authorisation for issue of the financial statements and have concluded that the Charity has adequate resources to continue in operational existence for the foreseeable future and there are no material uncertainties about the Charity's ability to continue as a going concern, thus they continue to adopt the going concern basis of accounting in preparing the financial statements.
Page 9
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2021
2. Accounting policies (continued)
2.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.5 Government grants
Government grants are credited to the Statement of financial activities as the related expenditure is incurred.
2.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.7 Tangible fixed assets and depreciation
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
At each reporting date the Charity assesses whether there is any indication of impairment. If such indication exists, the recoverable amount of the asset is determined to be the higher of its fair value less costs to sell and its value in use. An impairment loss is recognised where the carrying amount exceeds the recoverable amount.
Page 10
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2021
2. Accounting policies (continued)
2.7 Tangible fixed assets and depreciation (continued)
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives.
Depreciation is provided on the following bases:
- Freehold property 50 years, straight line - Office equipment 25% reducing balance Other fixed assets - 50 years, straight line
2.8 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.9 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.10 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
2.11 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.12 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the Charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Page 11
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2021
3. Income from donations and legacies
| Donations Grants Government grants Total 2020 |
Unrestricted funds 2021 £ 143 162 9,378 9,683 12,567 |
Total funds 2021 £ 143 162 9,378 9,683 12,567 |
Total funds 2020 £ 239 2,000 10,328 |
|---|---|---|---|
| 12,567 | |||
4. Income from other trading activities
| Hall lettings Total 2020 5. Investment income Dividends from investments Bank interest received Total 2020 |
Unrestricted funds 2021 £ 16,755 8,499 Unrestricted funds 2021 £ 91 4 95 138 |
Total funds 2021 £ 16,755 8,499 Total funds 2021 £ 91 4 95 138 |
Total funds 2020 £ 8,499 |
|---|---|---|---|
| Total funds 2020 £ 90 48 |
|||
| 138 | |||
Page 12
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2021
6. Charitable activities
| Rates & water Electricity Gas Insurance Repairs & renewals Cleaning Cleaner Booking officer Performing rights society Accountancy Printing, postage & stationery Sundry expenses Advertising Depreciation Total 2020 |
Restricted funds 2021 £ - - - - - - - - - - - - - 2,100 2,100 2,100 |
Unrestricted funds 2021 £ 288 1,001 448 2,590 2,279 114 2,548 2,034 - 942 16 240 75 275 12,850 16,603 |
Total funds 2021 £ 288 1,001 448 2,590 2,279 114 2,548 2,034 - 942 16 240 75 2,375 14,950 18,703 |
Total funds 2020 £ (59) 841 401 2,621 4,438 333 3,678 2,339 498 942 30 210 75 2,356 |
|---|---|---|---|---|
| 18,703 |
7. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2020 - £NIL).
During the year ended 31 December 2021, expenses totalling £125 were reimbursed to 1 Trustee (2020 - £NIL to Trustee).
Page 13
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2021
8. Tangible fixed assets
| Cost or valuation At 1 January 2021 At 31 December 2021 Depreciation At 1 January 2021 Charge for the year At 31 December 2021 Net book value At 31 December 2021 At 31 December 2020 9. Debtors Due within one year Trade debtors 10. Creditors: Amounts falling due within one Accruals and deferred income Resources deferred during the year |
Freehold property £ 106,967 106,967 29,593 2,100 31,693 75,274 77,374 year |
Office equipment £ 698 698 478 55 533 165 220 |
Other fixed assets £ 11,626 11,626 3,307 220 3,527 8,099 8,319 2021 £ 2,595 2,595 2021 £ 197 2021 £ 80 |
Total £ 119,291 |
|---|---|---|---|---|
| 119,291 | ||||
| 33,378 2,375 |
||||
| 35,753 | ||||
| 83,538 | ||||
| 85,913 | ||||
| 2020 £ - |
||||
| - 2020 £ 85 2020 £ - |
Page 14
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2021
11. Statement of funds
Statement of funds - current year
| Unrestricted funds General Fund Restricted funds Disabled Improvements Fund Ash Heritage Fund Total of funds |
Balance at 1 January 2021 £ 39,300 27,119 50,255 77,374 116,674 |
Income £ 26,533 - - - 26,533 |
Expenditure £ (12,850) (844) (1,256) (2,100) (14,950) |
Balance at 31 December 2021 £ 52,983 |
|---|---|---|---|---|
| 26,275 48,999 |
||||
| 75,274 | ||||
| 128,257 |
Restricted funds
Disabled Improvements Fund - funds relating to certain repairs to the hall. These are included in the fixed assets balance and are being depreciated. The balance above represents the net book value of these assets at the Balance sheet date.
Ash Heritage Fund - the Charity holds restricted reserves in respect of an archive building, built on the side of the hall. This is included in the fixed assets balance and are being depreciated. The balance above represents the net book value of this asset at the Balance sheet date.
Page 15
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2021
11. Statement of funds (continued)
Statement of funds - prior year
| Unrestricted funds General Fund Restricted funds Disabled Improvements Fund Ash Heritage Fund Total of funds |
Balance at 1 January 2020 £ 34,699 27,963 51,511 79,474 114,173 |
Income £ 21,204 - - - 21,204 |
Expenditure £ (16,603) (844) (1,256) (2,100) (18,703) |
Balance at 31 December 2020 £ 39,300 |
|---|---|---|---|---|
| 27,119 50,255 |
||||
| 77,374 | ||||
| 116,674 |
12. Summary of funds Summary of funds - current year
| General funds Restricted funds Summary of funds - prior year General funds Restricted funds |
Balance at 1 January 2021 £ 39,300 77,374 116,674 Balance at 1 January 2020 £ 34,699 79,474 114,173 |
Income £ 26,533 - 26,533 Income £ 21,204 - 21,204 |
Expenditure £ (12,850) (2,100) (14,950) Expenditure £ (16,603) (2,100) (18,703) |
Balance at 31 December 2021 £ 52,983 75,274 |
|---|---|---|---|---|
| 128,257 | ||||
| Balance at 31 December 2020 £ 39,300 77,374 |
||||
| 116,674 |
Page 16
Ash Village Hall
Notes to the financial statements For the year ended 31 December 2021
13. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2021 £ 75,274 - - 75,274 |
Unrestricted funds 2021 £ 8,264 44,916 (197) 52,983 |
Total funds 2021 £ 83,538 44,916 (197) |
|---|---|---|---|
| 128,257 |
Analysis of net assets between funds - prior year
| Tangible fixed assets Current assets Creditors due within one year Total |
Restricted funds 2020 £ 77,374 - - 77,374 |
Unrestricted funds 2020 £ 8,539 30,846 (85) 39,300 |
Total funds 2020 £ 85,913 30,846 (85) |
|---|---|---|---|
| 116,674 |
14. Related party transactions
The Charity has not entered into any related party transaction during the year (2020: £Nil), nor are there any outstanding balances owing between related parties and the Charity at 31 December 2021 (2020: £Nil).
Page 17