LONGTHORPE COMMUNITY ASSOCJATION FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Charlty Registration No. 302649 Charity Commission 2 0 NOY 2025 Recewed LONGTHORPE COMMUNITY ASSOCIATION CONTENTS Pa Trustees and Officers Trustees Report Independent Examiner's Report Receipts and Payments account- General fund statement of Assets and Liabilf(les Notes to the Financial Statements LONGTHORPE COMMUNITY ASSOCIATION TRUSTEES AND OFFICERS Trustees.. M J Taylor S Nicholls Address.. 295 ThoTpe Road Longthorpe Peterborough PE3 6LU Charity Registration Number.. 302649 Independent Examiner.. Tracey Richardson Westpoinl Lynch Wood Peterborough PE2 6FZ Bankers.. Virgin Money 5 Church Street Pelerborough PE1 1XB LONGTHORPE COMMUNITY ASSOCIATION TRUSTEES REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Longthorpe Community A5SOGl81ion is conslituled by Deed of Trust and is a registered charity (number 3028491. Its address is 295 Thorpe Road, Longthorpe, Peterborough PE3 6LU. The Trustees who Served during the year were.. M J Taylor S Nicholls Objectives The objects've of the charity is to provide playing fields and a village hall, in good repair and condtÈion, suitable for regular use by local Community groups and private hirers for social, recreab.onal and sporting purposes for the benefit of the local community. Review of the ygar The year ended 31 March 2025 was a successful year. The hall continues lo be well used by ils regular usets. There was also a continuing demand for private letlings. The hall's rental income remained broadly level year on year, but nterest arising from the maturity of the term deposit, resulted in increased reciepls for the year. However, higher ¢osts, principally amidst replacements and hall redecoration significanlty increased total payout. The Association had a surplus of receipts over payments of £6,21112024". a surplus of £10.5451. Financlal ￿sUlts for the year The Receipts & Payments Account shows total receipts of £42.975 12024.. £40.8071 and total payments of £36,764 12024.. £30,262). Consequently. the Assochalion's bank balances increased over the year by £6,21112024". 10,545). At the end of the year, the Asso¢ialion had cash funds of £91,811 {2024'. £85,600} and an excess of ¢reditors over debtors of £3,327 12024: £1,688). These cash funds are allocated to a designated Maintenance Fund £44,65012024.' £42,150) leaving General Re￿[Ve5 of £47,161 12024.. £43,450) for day-to-day use. Outlook for the Year to 31 March 2025 The Hall continues lo gain new regular users and strong interest conlinues from prfvate hirers. The Managemenl Committee will make every effort to provide the Hall and its facilities to users in line with the Association's charitable objectives whilst observing its priority of being a good neighbour lo local residents. The Committee believes that the Association is in sound financtal health and, accordingly. took the decision again not to increase rental charg& rates despite the inflationary pressures on the Hall's operating costs, particularly energy costs. Res?ry9s policy The Association aims to maintsin the hall, furniture and equipment in a first class condition so that it remains an allractive facility for regular user groups and private hirers. In order to ensure that future funds wll be available to maintaln the facilities to the required standard, the Management Committee has agreed to designate a Maintenance Fund, to be used in the future for the purpose of major maintenance projects such as the replacement of the boilers, refurbishment of the kitchen ete as these become due. Ongoing, the Association will seek lo ensure that receipts from lelling income will exceed the day to day running Costs of the facilities and preserve the maintenance lund at a level to meet eslimaled future major maintenance projects. currently assessed al £44,56012024.. £42,1501- Additionally, the Association has, at the end of the year, unreslricled funds of £47,16112024'. £43.4501. In the event of a major loss of income, the Management Committee believes that il should maintsin general reserves of at least £20.000, equivalent to six months annual income. LONGTHORPE COMMUNITY ASSOCIATION TRUSTEES REPORT CONTINUED FQR THE YEAR ENDED 31 MARCH 2025 Management Committee The Asso¢ialion is indebted lo the officers and management commrttee who served voluntsrily during the year. It would be remiss of me not lo record Iwo significant committee ret1￿mentS in recent months. Graham Walkei retired in March 2024 having served on the committee for 20 years bul for the last 10 years was responsible for organising and managing all building works, repairs and maintenance of the hall'5 infrastructure. The committee owes him an enormous thank you for his unlimited energy and expertise. Tony Williams, our treasurer gave notice in late 2024 that he intended to retire by July 2025 once a successor had been identrfied. So we welcome Liz Clegg as the new treasurer and wish her every suctsss. Tony served as treasurer for more than 43 years. His commitment lo the job went far beyond managing the accounts. He consistently wotked beyond his job lille and has been at the heart of the committee, taking on challenges and responsibilities with total commitment and working to the highest standards. He has earned the deepest respect of the committee and hall users. For and on behalf of the trustee5 J Taylor Chaimian Dat•: LONGTHORPE COMMUNITY ASSOCIATION INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LONGTHORPE COMMUNITY ASSOCIATION I report on the accounts of the Longthorpe Community Association for the year ended 31 March 2025. which are sel out on pages 5 to 8. R•spe¢tive responslbllltles of trustees and examiner The charivs trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144{21 of the Charities Act 2011 (the Acll and that an independent examination is needed. It is my responsibility to.. examine the a¢counts under section 145 of the Act., follow the procedures laid down in the General Directions given by the Charity Commission under section 145151{bl of the Ac*,. and state whether particular matters have come to my attonlion. 8asls of independent examinevs report My examination was carried out in accordance with the General Direction$ given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the a¢¢ounts presented with those records. It also includ8s consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The piocedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given 25 to whether the accounts present a'true and fair view and the report is limited to those matters set out in the statement below. Independent examiner's statement In connection wlh my examination, no matter has come to my ?ttenlion.' which gives me reasonable cause to believe that, In any material respect, the trustees have not mel the requirements lo ensure that.. to keep accounting records in accordance with section 130 of the Act., and to prepare accounts which accord with the accounting records and to comply with the requirements of the Act have not been met., or 2 to which, in my opinion, attention should be drawn in order lo enable a proper underslanding of the accounts to be reached. Tracey Richardson Westpoint Lynch Wood Pelerborough PE2 6FZ Date: LONGTHORPE COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Note UnTestricted Designated Funds Funds 2025 Total 2024 Total RECEIPTS AND PAYMENTS Recelpts Hall Lethngs - user groups Hall Lettin9s- private Recreation ground fees Deposit account interest Recovery of Costs of utilities Deposits and future rent￿S 26,142 7,981 2,215 3,834 1,378 1,425 26,142 7,981 2,215 3.834 1,378 1,425 25,750 11,350 2.215 1,005 487 Total Receipts 42.975 42,975 40,807 Payments Upkeep of hall and grounds Utilities Repairs and renewals Insurance Other Grass cullings Previous year deposits refunded 12,830 7,247 12,083 2,537 737 1,330 12,830 7,247 12,083 2.537 737 1,330 11,883 8,556 7,124 2,295 419 1,056 929 Total Payments 36,764 36,764 30,262 Net Recelpts 6,211 6,211 10,545 Trdnsfers between funds 12,5001 2,500 Cash funds at 1 Aprll 2024 43,450 42,150 85,600 75,055 Cash funds at 31 March 2025 47,161 44,650 91,811 85,600 LONGTHORPE COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 MARCH 2025 Notg Unrestricted Deslgnated Funds Fund5 2025 Total 2024 Total Monetary Assets Bank current a¢¢ount Term depos(( 95 day notice account 9,523 560 37,078 9,523 45,210 37,078 15,146 42,620 27,834 44,650 47,161 44.650 91,811 85,600 other Monetary Assets utility recovery from user group User group rent overdue Private lettings Sale of lawn mower 343 1,1S3 790 200 1.000 790 200 1,000 1,990 1,990 1,506 Monetary Llabllltles Deposits held foi future lettings Gas charges Electricity charges Refuse collection Water charges 8ank charges 2,856 1,025 1,220 123 80 13 2,856 1,025 1,220 123 80 13 1,431 1.093 118 80 12 5,317 5,317 3,194 Non- Monetary assets held for uso by the charity Estimated cost Land and buildings Car parks Furniture. fixtures and fittings Equipment 850,000 18,347 11.912 8,760 850,000 18,347 11,912 8,760 For and behalf of the Trustees J Taylor Chalrnian Date: LONGTHORPE COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 1 ACCOUNTING POLICIES These Financial Statements have been prepared in accordance with the Charities Act 2011 Section 145, using the Receipts & Payments basis available to small charf(ies. 2 FUND ACCOUNTING Unrestricted funds may be used by the association for any of its ordinary business. Designated Funds (the maintenance fund) represent unrestricted fundg set aside by the association for future major repair and repla￿ment projects to maintain the hall building in excellent condition and working order. Unrestrlcted Deslgnated Funds Funds 2025 Total 2024 Total 3 HALL LETTINGS- USER GROUPS Pre-school Mothers and toddlers Scouts, cubs Brownies Dance fitness Table tennis l U3A Yoga Slimming world Polish group Toddler sense Church Group Tai Chi Chureh Group 2 other 10,464 10,464 10,092 783 1,6S4 620 1,357 2,175 2,127 1,101 1,003 1,357 2,323 1.058 2,097 500 1,127 1,929 2,097 500 1,127 1,929 1,550 1.176 1,265 3,484 1,081 621 1,176 1,265 3.484 1,081 621 100 26,142 26,142 25,750 4 RECREATION GROUND FEES Tennis Bowls 1,375 1,375 840 1,375 840 2,215 2,215 2.215 5 UPKEEP OF THE HALL Wages Cleaning materials Refuse collection Sanitary 10.320 214 1,534 762 10,320 214 1.534 762 9.597 332 1,261 693 12,830 12.830 11,883 LONGTHORPE COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS CONTINUED FOR THE YEAR ENDED 31 MARCH 2025 Unrestrlcted Deslgnated Funds Funds 2025 Total 2024 Total 6 UTILITIES Gas Electric Water 2,894 3,306 1,047 2,894 3,306 1,047 2,871 2,631 1,054 7,247 7,247 6,556 7 REPAIRS AND RENEWALS Rep1a￿rnent table tennis table Ear sound control system Gas safety inspection Internal door repairs New security cameras Tree falling and associated eosl$ New cooker Replacement water softner Electrical inspections Hall rede¢oratiori Defibrillator maintenance Shutter works Electrical works Fire extinguisher and alarm maintenance Keys and locks Pre-school fencing Signage Gutter clearance Replacement stem cleaner Other 749 2,731 123 749 2,731 123 115 221 475 475 2,010 495 1,389 287 2,965 419 1,058 816 362 18 1,389 287 2,965 419 1,058 816 362 18 247 534 1,964 252 322 344 258 240 170 281 240 170 281 12,083 12,083 7,124 8 MONETARY ASSETS The Associ?lion's monies are not held in segregated aceounls, but for the purpose of these financial ststements the total is allocated over the various funds. 9 NON MONETARY ASSETS The Hall building was insured througoul the year for £1,953,838 {2024 - £1,884,489) and the content5 for £67,706 12024 - £67,706)