S (HARJTY Trustees. Annual Report for the period Period start dale Period end date From 01 Aprfl 2￿23 To 31 March 2024 Section A Reference and administration details Charlty narne Buckd8n Recreation Ground and Village Hall Trust Other names charlty Is known by Buckden Village Hall Trust ("BVHT°) Registorod charity number lif any) 302629 Charlty's prlnclpal addr088 Buckden Village Hall Burberry Road Buckden St Neots Cambridgeshire Postcode PE19 5UY Names of the charlty tru8tee8 who manage the charlty Date8 acted If not forwholo ear Narno of person (or body) entitled to appolnt trusteo (If an Tru8to0 namo Offlco (If any} Kevin Loak8S 1210312011 1210312011 0310912013 0510612018 0510612018 Village member Cricket Club Scouts Treasurer I Village member Village member Buckden Junior Football Club Village member Ch8irlVlllage m8mb8r Bowls Club Buckd8n Village Club Tennis Club Tony Cook Trevor Mews Cynthia Alers Hamlsh Masson Michael Lander Matthew Squire Matthew Beld8m 0211012019 2311112020 1210112024 0210612021 Mark Freeman Catherine Beldam 0211112021 2310112024 10 0211112021 Frazer Hemming-Allen Celia Walker 0510412022 0510912023 12 13 0111112022 0610312024 Co-opted member Tennis Club Marie Mclntyre 0910112024 Names of the trustees for the charity, if any, (for example, any custodlan trustees) Name Dates acted If not for whole Buckden Parish Council (Custodian Trustee) ear TAR 1of6 March 2024 Names and addresses of advisers (Optional infonnation) of adviser Name Addrnss Accountants street5 Potton House, Wyboston Lakes, Great North Road, Wyboston, Beds. MK44 3BZ 4 Brindley Pla￿, Birmingham B12JB Lancaster House Nunn Mills Road Northampton Northam tonshire NN15GE Bankers Unity Trust Bank HCR Hewitsons Solicitors Name of chlef executlve or namès of senlor staff membors (Optional Infomiatlon) Malt Beldam, Chair Cynthla Alers, Treasurer Section B Structure, overnance and mana ement Descriptlon of tho charlty'8 tru818 Trust deed from the Charity Cornrnission (dated 11 August 1969). Type of goveming document leg. trust deed, conslilulion I How the ch8rity is conslltuted leg Irusl, association, company) Unincorporated charitsb18 trust Trust88 Selection methI￿S leg. appointed by, elected byl Elect8d at the Annual General Meeting Addlilonal governanco188ue8 (Optlonal Informatlon) You may ¢h0080 to include addltional information, where relevant, about: Recrultment and Appolntment of Trustees.. Th8 Board of Trustees comprises representatives who are village r8sidents and, in some cases, also represent their particular club on the Board (e.g., tennis, bowls, football). On appointment. each Trustee is provided with a Charity Commission infomiation leaflet outlining the role of a charity trustee and given an induction lo the BVHT'S work by one or more of the Trust's officers. Trustees are also encouraged to participale in training seminars and webinar5. The Trust subscribes to the government body ACRE (Action with Communities in Rural England) for training and updated guidance on best practice and regulation. policies and procedures adopted for lh8 induction and training of trustees., the charity's organisation81 structure and any wider network with which the Charity works., • relats'onship with any related parties: trustees, consid8ration of major risks ané the system and procedures to manage them. The Hall Manag8r maintains an agreed risk register and records any accidents. Regular regulatory maintenance checks arè also carried out by either th9 Hall Manager or specialist accredited contractors. The Trust takes corporate governance and risk assuranc8 V8ry s&riousIy, and during the year renewed its Hallmark 1 excellenc8 rating (administration and management). as judged by the government body ACRE {Action for Communities in Rural England). a government advisory body under DEFRA promoting management excellence and best practice in village halls. The Trust also achieveé Hallmark 2 accreditation for excellence in HSE, security and licences. The Trust is currently working TAR 2of6 March 2024 toward Hallmark 3 accreditation for community involvement, social awareness and strategic planning. Section C Ob"ectives and activities The object of the is the provision and Maintenan￿ of a Recreation Ground and facilities ancillary thereto and a Village Hall. including facilities for a Rifle Range, for the use of the inhabitants of the Parish of Buckden and the neighbourhood thereof without distinction of sex, race, or of political, religious or other opinions. with the object of improving the conditions of life for the said inhabitants. Summary ofthe objocts of th8 charlty set out in Its governing document Overvlgw The Charity has continued to manage the facilities of the vi11898 hall and recreation ground throughout the y8ar on behalf of the residents of Buckden. The facilities are used by a wide range of organisations within the village, including the Parish Council's offices, county library, village social club, playgroup and various sports clubs for which there are appropriate leases andlor hire agreements in place. Other groups and individuals hire the hall and grounds for conferences, dances, receptions and perfomiances. Flnanclal Rovlew Total revenues increased modestly by 20h over the year to £129.495. Ov8r the year, the Trust88s r8v18W8d all its leases and brought in inflationary InGrease5 in upcoming lease renewals and hire costs. This has become necessary given the continuing Increase in running costs of the Trust's buildings. Regulatory compliance. staff costs, and legal and Insurance rem8in substantlal cost items. As a result of thes8 actions, income from long t8rm18ases increased 10%, due to rents increasing in line with inflation and the Parish Council extending its hire agreement with the Trust and leasing additional office space on a more formal basis. This arrangement affords the Parish Council cost-effective meeting and office facilities as well as giving the Trust a stable source of recurnng revenues. Summary of tho maln activities undertaken for the publlc beneflt In relatlon to th886 objects (include within thls Section the statutory doclaratlon that trustees have had regard to the guldance Issuod by tho Charity Cornmission on publlc benefit) Hire income, however, fell by 160A as the market for corporate training hires remained subdued. The Hall did hosl several successful one-off events including a cat show, dance recital, pantomime and privale avents. The Trust also works closely with charities and public bodies addressing health, exercise and social isolation with bodies such as the NHS and local healthy living charities. Our meeting rooms are regulady reported as ° .c18an and airy...with pleasant outdoor activities areas (Google reviews). As in prior years, employee and utilily costs are the two largest costs. Utility costs, inclLJding gas, electncity and water, rose 3of6 March 2024 TAR sharply in the y8ar. The Trust works through charity brokers to secure the best possible fixed rates, but due to supply chain disruption and the Ukraine war, wortd utility prices remained at record levels. The Trust was forced to rènew Iwo fixed price contracts at elevated levels in the short term. Staff costs also rose with th8 incr8as8 in the Living Wage. although this was offset by the loss of one part time roles that was not replaced in the year. The rise in professional fees reflect legal work on lease ren8wals and conversion to a new legal structure as a Charitable Incorporated Organisalion, The Trust actively applies for charitable donatior￿ to fund its ongoing maintenance costs and to improve its facilities. The PariBh Council once again provided a donation towards the annual upkeep of the Trust's 11-acre estate ané playing fields as wel5 as donating a wildlife Island in the Valley pond to enhance blodlversity. In addition, the Football Association and the Cambridgeshire Community Fund contributed to the purchase of a n8w field mow8r, replacing our existlng mower which aft8r 28 years had seen better days. Howden's Kitchens provided benefit in kind by refurbishing the kitch8n facilitl8s in the sports pavilion which is used by various sports teams to raise funds through refreshment sales. Ra8erve8 Th8 Trust closed the year wilh total cash balances of £138,786 versus a closing balance in the previous y8ar of £120,049. As a small charity, the Trust operates on a cash accounting basis, not an accrual method. Risk Managomont The Trust88s are aware of the major strategic, business, and operalional risks which the charity faces. They confirm that systems have been established to enable regular reports to be produced, so that necessary steps Can be taken to lessen these risks. Future Developments The Trust has prioritised several improvements over the next few years supported by fund-raising and grants. The Trust's buildings are now over 50 years old in the main building and over 20 yéars old for the added extensions. These are n8aring end of life and will need additional maintenance, repairs and ￿plaCeMent. We are also prioritising energy-saving measures to reduce future running costs across the estate. Additlonal detalls of objectives and activities (Optional information) TAR 4of6 March 2024 You may choose to include further ststements, where levant, about: policy on grant making- policy programme related investment., contrybution made by volunteers. We continue to work with national sport bodies to help fund building improvements and upgrades to our sports pitches. We are ralsing funds to continue renovation of the park and nature reserv8. We continue to pursu8 opportunities to renovate our premises and redu￿ our carbon efficiency through investment in energy-saving measures such as installing LED lighting. Section D Achievements and performance Conversion lo CIO Review of legal and governance frameworks Renewal of various leases with inflationary cost incr8as8S Enhanced pitch maintenance Successful Fund-raising for various projects A¢Gredilalion as Hallrnark 1 and 2 Strong worklng relationship with the Parlsh Councll on lolnt objectives Summary ofthe main achlavements of tha charlty during the year Section E Financial review It is th8 policy of the charily to maintain 8nough unrestricted funds to cover the day to day running costs of the charity and to respond to specific expenditure requirements as considered ne￿Ssary. The trust88s consider that the minimum18V81 of reserves should b8 8quiva18nt to thr88 months averag8 8xpendilure and should maintain fr8e reserves of £30,000. This amount is under regular review as we are mindful of th8 challenging ma¢ro8conomic context. Brlef statement of tho charlty'8 policy on reservo8 The Truste8s continue to monitor all areas of the charity's activities but are Comfortable that the current level of resaryes is a nate. Dgtalls of any funds materially In deficlt Further flnanclal revlow dotalls (Optlonal Infomiatlon) The principal source of fvndSng Is rontal and hire Income whlch has been spent on improving our facilities and supporting village clubs on a temporary basis during the pandemic. You may choose to include additional inforTnalion. where relevant about.. the charity's principal sources of funds {including any fundraising)- how expenditure has supported the key objectives of the charity., investment policy and objectives including any ethical investment policy adopted. We actively fund rais8 to undertake projects requiring larger capital expenditure and which wlll enhance our facilities for residents in line with our Trust objectives. TAR 5of6 March 2024 Section F Other optional information Section G Declaration The trusteos declare that they havo approved the trusteo8' report abovo. Signed on behalf of tha charlty's trust808 Slgnatur8(8) cyrttI￿ALe* Full namo(s) Matt Beldam Cynthia Alers Po8ltlon(s) Chair Treasurer Date(s) 3011212024 3011212024 TAR 6016 March 2024 STREETS CHARTERED ACCOUNTANTS Independent examiner's report to the Trustees of Buckden Recreation Ground and Village Hall Trusl I report to the trustees on my examination of the accounts of Buckden Recreation Ground and Village Hall Trust (the TTUSt) for the year ended 31 March 2024. Responsthililies and beXSiS of report As the charity trustees of the Trust you are Tesponsible for the preparation of the accounts in accordance with the requiretnents of the Charitie8 Act 2011 ('the Act.). I report in respect of my ¢xamination of th¢ Trust's accounts carri¢d out und¢r section 145 of the 2011 Act and in canying Out my examination I hav¢ followed all the applicable Dir¢ctions giv¢n by the Chatity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirni that no mat¢rial rnatter5 have come to my attention in connection with th¢ ¢xamination giving me cause to bclicv¢ that in any mateAial respect,. accounting ￿ordS were not kept in respect of the Trust as required by section 130 of the 2. the accounts do not accord with those records. I have no concerns and have come across no other mattm in cotmection with the examination to which attention should be drawn in this report in order to enable a proper understanding of th¢ accounts to be reached. Linda J Lord FCA Streets Chartered A¢￿untants Potton House, Wyboston Lakes, Great North Road, WybostOD, B￿f0rd. MK44 3BZ Date; 7 January 2025 Potton House, AtyA428 Interchan8e, Wyb05ton Lake% Great North Road, BedfordshlrÈ MK44 3BZ Telophone 01480 3730W l Fax01480 406124 • Emall Infc@street5web.co.u www.streetsweb.co.uk Top 40 LLP. UK R¢W$t￿e￿Nur￿blT(￿3Jjs91. Rwsiw¥JO￿rf￿To￿wFl￿￿.L￿YTo￿*5tr¢ell LiTrco]aLNI IXW. A I￿lOrffl￿nberSNUPEn lo m¥pxrioll ￿ lhewi#w¢dO￿￿t VAT Rtyllltalio￿ N￿1￿..2132￿jl3S. Recei ts and ments accounts To CC16a or opar 0110412023 3110312024 Section A Receipts and payments Unrestrl¢tèd funds R￿1￿ct•d funds Endowment funds Tot¥1 lunds LA8ty•ar toth• nparut tOth• tolh• nur••t£ totb• nMwtE Al Recelpl8 L￿a￿l Hall Hlro 77,IB5 41,14B 382 77.186 41,149 312 16,086 J,4J9 812 89.887 47,fj4H Foo¢ 8UF¢Aied DDnaVonJ. Grints & Funo RaN Other Inc