BATCHWORTH SEA SCOUTS TREASURER'S REPORT
YEAR ENDED 31 DECEMBER 2020
Unfortunately the lack of fundraising and programme of activities, due to the covid pandemic is reflected in the annual financial statements.
The income and expenditure statement shows a surplus of £20448. The grant of £10000 from the local authority plus the rental received from the car park of £10625 accounts for the whole of the positive result. Otherwise the year would have resulted in a small loss.
A fall of 14% in membership subscriptions and a increase in fees paid to county and district of 13%, resulted in a reduction of £4512 in net subscription income.
The expenditure on standard costs such as insurance and utility services are little affected and approximately as anticipated.
The net costs of scout activities (£2172) are mainly accounted for by district and county participation (£730), admiralty inspection (£536) and sailing and regatta (£742).
A building survey (£1000) was carried out regarding the future development of the headquarters building.
Due to parental cooperation in the charitable gift aid scheme we are able to recover £2869 from H M Revenue and Customs relating to the year ended 31 December 2020. The disappointment is that we could have recovered a further £2350 if all subscriptions had been covered by the gift aid tax declaration form. It is not too late to submit a claim for last year and I would plead with everyone to make a big effort to complete the declaration certificates wherever possible.
BALANCE SHEET
Fixed assets include the original cost of the freehold property (£35000) and the written down value of the minibuses (£15000), neither of which reflects the current market value.
Bank balances amounted to £132305, (last year £112672).
FINANCIAL REVIEW
We continue to be constrained by the restrictions imposed by government, but the prudence of previous and current management ensures the liquidity of funds to cope with the current inconvenience.
With the continued support and enthusiasm of parents, leaders and scouts the financial outlook remains optimistic and well prepared to resume the enjoyable provision of activities and development of our headquarters.
Catherine Pearson
BATCHWORTH SEA SCOUTS GROUP (Charity nu Receipts and Payments Account
Year start date
For the year 1st January from 2020
To
Receipts and payments
2020
Unrestricted Restricted Endowment funds funds funds
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£ £ £
Receipts
Donations, legacies and similar
income
Membership subscriptions 21,346 - -
Less: Membership subscriptions paid on
(National/County/Area/District) enter figures with a minus sign (8,183) - -
Net membership subscriptions retained 13,163 - -
Donations
1,245 - -
Legacies 1,000 - -
Gift Aid
- - -
District subscriptions (Explorers) 1,600 - -
Sub total 17,008 - -
Grants
Local authority grant 10,000 - -
Grant from Scout Association
- - -
Sub total 10,000 - -
Fundraising (gross)
Jumble sales, commissions and fetes 607 - -
Social events
302 - -
Uniforms sold
998 - -
Summer camp (Lochearnhead) - - ## -
Scout cub and beaver activities
4,165 - -
Sub total 6,072 - -
Investment income
Bank interest
154 - -
The Scout Association Short Term
Investment Service - - -
Rental of car park 13,281 - -
Other investment income
- - -
Sub total 13,435 - -
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Total Gross Income [ 46,515 ] - - Asset and investment sales, etc. - - - - - Total receipts [ 46,515 ]
BATCHWORTH SEA SCOUTS GROUP (Charity nu Receipts and Payments Account
Year start date
For the year from
1st January 2020
To
Receipts and payments
2020
Unrestricted funds
Restricted Endowment funds funds
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£ £ £
Payments
Charitable Payments
Youth programme and activities - - -
Adult support and training - - -
Donations to scouting events -
Rates
-
- -
Water and Sewerage
135 - -
Electricity and Gas
1,340 - -
Insurance
7,973 - -
Maintenance, cleaning and first aid
2,168 - -
Materials and equipment
1,846 - -
Computing, stationery and printing
495 - -
Professional fees
1,000 - -
Badges and group uniform
1,088 - -
Other net costs
- - -
Membership fees
1,827 - -
Motor expenses
165 - -
Boat repairsand renewals
- - -
Sub total
18,037 - -
Fundraising expenses
Jumble sales, festivals and fetes - - -
Social events
622 - -
Uniforms sold
911 - -
Summer camp (Lochearnhead)
- - -
Scout, cub and beaver activities
7,221 - 91
Sub total
8,754 - 91
Total Gross Expenditure [ 26,791 ] - 91
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|||||
|---|---|---|---|
|Asset and investment|
|purchases, etc.|
|- ## -|-|
|Total payments|26,791|-|91|
|Net of receipts/(payments)|19,724|-|- 91|
|Transfers between funds|
|-|-|
|Cash funds last year end|
|96,150|16,392|130|
|Cash funds this year end|115,874|16,392|39|
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Statement of assets and liabilities at the end of the year
31st December 2020
Unrestricted Restricted Endowment funds funds funds
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£ £ £
Cash funds
Bank current account
9,068 - -
Bank deposit account 119,090 - -
National Savings account 4,147 - -
The Scout Association Short Term
Investment Service - - -
Cash/Floats - - -
Total cash funds
132,305 - -
Other monetary assets
Tax claim
6,936 - -
Debts due from the
County/Area/District/Group - - -
Insurance claim - - -
Sub total
6,936 - -
Investment assets
Investment property - detail - - -
Quoted investments - - -
Other investments - detail
- - -
Sub total
- - -
Non monetary assets for
charity's own use
Badge and uniform stock 600 - -
Shop stock - -
Other stock - -
Land and buildings 35,000 - -
Motor vehicles
15,000 - -
Scouting equipment, furniture etc - -
Debtors and prepaymants 2,893 - -
Sub total
53,493 - -
Liabilities
Accounts not yet paid 330 - -
Expenses incurred but not invoiced 97 - -
Subscriptions not yet paid - -
Loan - detail - -
Other liabilities 2,700 - -
Sub total
3,127 - -
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Contingent liabilities and future obligations
None
The above receipts and payments account and statement of assets and liabilities we Xth X 200X (the date of the Executive Committee meeting that approved the accoun by
Signature Print N
umber 302621)
t
Year end date
31st December 2020
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2019
Total funds Total funds
£ £
21,346 25,020
- 8,183 - 7,238
13,163 17,782
1,245 3,610
1,000 -
- 7,849
1,600 1,600
17,008 30,841
10,000 -
- -
10,000 -
607 16,192
302 1,320
998 2,240
19,098
4,165 9,495
6,072 48,345
154 286
- -
13,281 7,969
- -
13,435 8,255
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----- Start of picture text -----
46,515 87,441
- -
46,515 87,441
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umber 302621)
t
Year end date
31st December 2020
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2019
Total funds Total funds
£ £
-
- 840
2,532
- 867
135 188
1,340 754
7,973 7,658
2,168 1,793
1,846 1,041
495 220
1,000 -
1,088 1,261
- 55
1,827 285
165 1,879
- 7,042
18,037 26,415
- 3,683
622 697
911 2,450
20,852
7,312 14,305
8,845 41,987
26,882 68,402
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- -
26,882 68,402
19,633 19,039
112,672 93,633
132,305 112,672
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2019
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Total funds Total funds
£ £
9,068 4,870
119,090 103,655
4,147 4,147
- -
- -
132,305 112,672
6,936 4,067
- -
- -
6,936 4,067
- -
- -
- -
- -
600 1,400
- -
- -
35,000 35,000
15,000 18,750
- -
2,893 7,041
53,493 62,191
330 1,692
97 3,830
- -
- -
2,700 4,158
3,127 9,680
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ere approved by the Trustees on nts) and signed on their behalf
Name
Chair Treasurer
Independent examiner’s report to the trustees of Batchworth Sea Scouts Group (Charity number 302621)
I report to the trustees on my examination of the accounts of the Batchworth Sea Scouts Group for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity trustees of the Batchworth Sea Scouts Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Batchworth Sea Scouts Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Batchworth Sea Scouts Group as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Tim Bond
Relevant professional qualification or membership of professional bodies (if any): ACA, FCT
Address: 3 Grange Park, Bishop’s Stortford, Herts. CM23 2HX
Date: 25 October 2021