1st Welwyn Scout Group (Reg Charity 302603) Receipts and Payments for year ending 2023
| YE Receipts £14,944 £3,803 £18,361 £0 £3,085 £1,124 £0 £6,229 £186 £0 £43 £0 £47,775 Net receipts Funds Held CAF Cash CAF Gold Bank movement Income adjustments Costs adjustments Bank and adjustments |
YE Receipts £14,944 £3,803 £18,361 £0 £3,085 £1,124 £0 £6,229 £186 £0 £43 £0 |
31.12.23 Payments £5,145 Subscriptions £0 GiftAid £15,976 Camps/Activities £0 Donations/Grants £736 Fundraising £60 Bank Int / Charges £740 Utilities £0 Hall Hire £4,009 Maintenance £1,152 Insurance £3,737 Section Expenditure £910 Equipment £32,465 Totals £15,311 YE 31.12.23 £10,485 £61,458 £71,943 £10,468 -£4,713 £9,555 £15,311 |
YE Receipts £15,771 £3,648 £14,631 £220 £2,801 £178 £0 £6,212 £0 £0 £135 £0 £43,597 Net receipts Funds Held CAF Cash CAF Gold |
YE Receipts £15,771 £3,648 £14,631 £220 £2,801 £178 £0 £6,212 £0 £0 £135 £0 |
31.12.22 Payments £5,148 £0 £14,571 £250 £160 £84 £981 £0 £5,732 £1,018 £2,051 £574 |
|---|---|---|---|---|---|
| £30,569 | |||||
| £13,027 | |||||
| YE 31.12.22 £18,122 £43,352 |
|||||
| £61,475 | |||||
| £13,074 | |||||
| -£579 £531 |
|||||
| £15,311 | £13,027 |
| Income adjustments Gift Aid Nov-Dec22 Gift Aid Nov-Dec23 Hire income Deposits for SC25 Costs adjustments Kitchen door replacement Electricity cost Acivities |
Income adjustments -£434 A Gift Aid Oct-Dec21 -£776 £521 B Gift Aid Nov-Dec22 £434 -£543 C Parich Council - sewer co -£419 -£4,257 D Hire income £183 -£4,713 -£579 Costs adjustments -£489 E Wiring work -£1,648 -£627 F Kitchen door replacemen £489 -£8,439 G Electricity cost £627 -£9,555 -£531 |
-£776 £434 o -£419 £183 |
|---|---|---|
| -£579 | ||
| -£531 |
09/19/2024
Commentary for year ending 31.12.23
| Subscriptions | Capitation payment for the year £4,680. Average number of subscription payments per month 67. |
|---|---|
| GiftAid | Gift Aid claimed on all subscriptions where Gift Aid Forms received. |
| Camps/Activities | Expenditure on camps was covered by additional charges per camp. |
| Fundraising | Total gross receipts from Village Day Duck Race £3,069 |
| Bank Int / Charges | CAF Reserve account interest for the year - £1,105 |
| Utilities | Water and electricity charges for the year. |
| Hall Hire | Income from hiring the hall (managed by Ann Power) in line with previous year at £6,229 |
| Maintenance | Includes: cleaning costs of £1,152 and replacement toilet cost of £894 |
| Insurance | We renewed our insurance policies with Unity at a cost of £1,152 |
| Section Expenditure | Leaders costs for session activities, badges etc. |
| Equipment | Equipment purchased for camps: tents, trollyes and an oven. |
| Income adjustments | Includes deposit payments for the 2024 Scout Camp of £4.3k. |
| Costs adjustments | Includes payments made for future camps of £8.4k. |
09/19/2024
| Inc | Pay | ||
|---|---|---|---|
| 1 | Subscriptions | 14,944.00 | 5,145.00 |
| 2 | |||
| 3 | GiftAid | 3,715.90 | |
| 4 | |||
| 5 | Camps/Activities | 22,618.10 | 24,414.72 |
| 6 | |||
| 7 | Donations/Grants | 0.00 | 0.00 |
| 8 | |||
| 9 | Fundraising | 3,085.28 | 735.87 |
| 10 | |||
| 11 | Interest | 1,124.07 | 60.00 |
| 12 | |||
| 13 | Utilities | 0.00 | 1,367.77 |
| 14 | |||
| 15 | Rent | 6,771.50 | 0.00 |
| 16 | |||
| 17 | Maintenance | 186.00 | 4,497.38 |
| 18 | |||
| 19 | Insurance | 0.00 | 1,151.94 |
| 20 | |||
| 21 | Hut Refurbishment | ||
| 22 | |||
| 23 | Section Expenditure | 43.02 | 3,736.54 |
| 24 | |||
| 25 | Re-equipment | 0.00 | 910.27 |
| 52,487.87 | 42,019.49 | ||
| 47,775.37 | 32,464.61 | ||
| 4,712.50 | 9,554.88 | ||
| Adjustments 2023 |
|||
| Adjustments 2021 |
-5,233.00 | 488.78 | |
| Bank | 1,124.07 | ||
| Variance | 603.57 | 9,066.10 |
| Row Lab Exp |
Row Lab Exp |
Inc |
|---|---|---|
| Act | -24,414.72 | 22,618.10 |
| Bank | -17,060.00 | 18.89 |
| Don | 0.00 | |
| Equip | -910.27 | 0.00 |
| Exp | -3,736.54 | 43.02 |
| Fund | -735.87 | 3,085.28 |
| Gift Aid | 3,715.90 | |
| Hire | 6,771.50 | |
| Insure | -1,151.94 | 0.00 |
| Maint | -4,497.38 | 186.00 |
| Subs | -5,145.00 | 14,944.00 |
| Util | -1,367.77 | 0.00 |
| Grand | T ### |
### |
| Interest | Reserve Account -7,636.80 17,000.00 9,363.20 161.06 3/27/2023 216.20 6/26/2023 347.24 9/26/2023 380.68 12/26/2023 1,105.18 |
|---|---|
Bank 26.1.24
Grand Total
| Grand Total | Bank 26.1.24 |
|---|---|
| -1,796.62 -17,041.11 0.00 -910.27 -3,693.52 2,349.41 3,715.90 6,771.50 -1,151.94 -4,311.38 9,799.00 -1,367.77 ### |
-24,414.72 22,618.10 -1,796.62 -17,060.00 18.89 -17,041.11 0.00 0.00 -910.27 0.00 -910.27 -3,736.54 43.02 -3,693.52 -735.87 3,085.28 2,349.41 3,715.90 3,715.90 6,771.50 6,771.50 -1,151.94 0.00 -1,151.94 -4,497.38 186.00 -4,311.38 -5,145.00 14,944.00 9,799.00 -1,367.77 0.00 -1,367.77 |
| -59,019.49 51,382.69 -7,636.80 |
----- Start of picture text -----
Summarised Income / Costs 2023
£k £k
Income Subscriptions 9.8
GiftAid 3.0
12.8
Costs Utilities -0.7
Maintenance -3.8
Insurance -1.2
Section Expenditure -3.7
Equipment -0.9
-10.3
Net group income 2.5
Camps/Activities 2.4
Donations/Grants 0.0
Bank Int / Charges 1.1
Fundraising 3.1
Hall Hire 6.2
12.8
Total Income 15.3
----- End of picture text -----
09/19/2024
Annual Capitation
| 2016 2017 2018 2019 2020 2021 Breakdown by section Beavers 15 16 18 17 Cubs 17 20 32 34 Scouts 13 6 10 21 45 42 60 72 74 74 46.00 48.50 49.00 51.50 52.50 60.00 5.4% 1.0% 5.1% 1.9% 14.3% 2,070.00 2,037.00 2,940.00 3,708.00 3,885.00 4,440.00 |
2016 2017 2018 2019 2020 2021 Breakdown by section Beavers 15 16 18 17 Cubs 17 20 32 34 Scouts 13 6 10 21 45 42 60 72 74 74 46.00 48.50 49.00 51.50 52.50 60.00 5.4% 1.0% 5.1% 1.9% 14.3% 2,070.00 2,037.00 2,940.00 3,708.00 3,885.00 4,440.00 |
2016 15 17 13 |
2017 16 20 6 |
2018 18 32 10 |
2019 17 34 21 |
2020 | 2021 |
|---|---|---|---|---|---|---|---|
| 45 | 42 | 60 | 72 | 74 | 74 | ||
| 46.00 48.50 49.00 51.50 52.50 60.00 5.4% 1.0% 5.1% 1.9% 14.3% |
|||||||
| 2,070.00 2,037.00 2,940.00 3,708.00 3,885.00 4,440.00 |
2022
2023
| 88 | 78 |
|---|---|
| 58.50 | 60.00 |
| -2.5% | 2.6% |
| 5,148.00 | 4,680.00 |
Income adjustments
| Income adjustments | |
|---|---|
| Gift Aid Nov-Dec22 -£434 A Monkey Music Nov/Dec22 Gift Aid Nov-Dec23 £521 B Daisy Foundation Nov/Dec22 Hire income -£543 C Daisy Foundation Apr/May22 Deposits for SC24 -£4,257 D Pilates Nov/Dec22 Messy Makeers Oct/Dec23 -£4,713 Costs adjustments Kitchen door replacement -£489 E Norjam camp 2025 Electricity cost -£627 F Brenscombe camp 2024 Acivities -£8,439 G Scouts camp 2024 - flights Scouts camp 2024 - Insurance -£9,555 Scouts camp 2024 - camp costs Tolmers 2023 |
-£120 C1 -£213 C2 -£270 C3 -£120 C4 £180 C5 -£543 C -£550 G1 -£360 G2 -£5,400 G3 -£1,305 G4 -£876 G5 £53 G6 -£8,439 G |
Kitchen door replacement Electricity cost Acivities |
09/19/2024
1st Welwyn Scout Group (Reg Charity 302603) Receipts and Payments for year ending 2022
| YE Receipts £15,771 £3,648 £14,631 £220 £2,801 £178 £0 £6,212 £0 £0 £135 £0 £43,597 Net receipts Funds Held CAF Cash CAF Gold Virgin Bank movement Income adjustments Costs adjustments Bank and adjustments |
YE Receipts £15,771 £3,648 £14,631 £220 £2,801 £178 £0 £6,212 £0 £0 £135 £0 |
31.12.22 Payments £5,148 Subscriptions £0 GiftAid £14,571 Camps/Activities £250 Donations/Grants £160 Fundraising £84 Bank Int / Charges £981 Utilities £0 Hall Hire £5,732 Maintenance £1,018 Insurance £2,051 Section Expenditure £574 Equipment £30,569 Totals £13,027 YE 31.12.22 £18,122 £43,352 £0 £61,475 £13,074 -£579 £531 £13,027 |
YE 31/12/2021 Receipts Payments £12,648 £4,440 £3,827 £0 £7,072 £7,815 £0 £0 £2,774 £1,130 £4 £96 £210 £541 £3,998 £305 £420 £5,282 £0 £981 £247 £3,090 £93 £2,109 £31,292 £25,789 Net receipts £5,504 Funds Held YE 31/12/2021 CAF Cash £5,210 CAF Gold £43,187 Virgin £3 £48,400 £7,908 £123 -£2,528 £5,504 |
YE 31/12/2021 Receipts Payments £12,648 £4,440 £3,827 £0 £7,072 £7,815 £0 £0 £2,774 £1,130 £4 £96 £210 £541 £3,998 £305 £420 £5,282 £0 £981 £247 £3,090 £93 £2,109 |
YE 31/12/2021 Receipts Payments £12,648 £4,440 £3,827 £0 £7,072 £7,815 £0 £0 £2,774 £1,130 £4 £96 £210 £541 £3,998 £305 £420 £5,282 £0 £981 £247 £3,090 £93 £2,109 |
|---|---|---|---|---|---|
| £25,789 | |||||
| £5,504 | |||||
| YE 31/12/2021 £5,210 £43,187 £3 |
|||||
| £48,400 | |||||
| £7,908 | |||||
| £123 -£2,528 |
|||||
| £13,027 | £5,504 |
| Income adjustments Gift Aid Oct-Dec21 Gift Aid Nov-Dec22 Parich Council - sewer cost Hire income Costs adjustments Wiring work Kitchen door replacement Electricity cost |
-£776 A £434 B -£419 C £183 D -£579 -£1,648 E £489 F £627 G -£531 |
|---|---|
Gift Aid for 2021 received in 2022 Gift Aid for 2022 received in 2023 Contribution towards 2021 sewer costs Adjustment between years
Costs committed in 2021, paid in 2022 Invoices received in 2022 2022 costs invoiced in 2023
09/19/2024
| 1st Welwyn Scout Group (Reg Charity 302603) Receipts and Payments for year ending 31.12.21 YE 31/12/2021 YE 31/12/2020 Receipts Payments Receipts Payments £12,648 £4,440 Subscriptions £9,650 £3,981 £3,827 £0 GiftAid £2,213 £0 £7,072 £7,815 Camps/Activities £240 £589 £0 £0 Donations/Grants £12,200 £0 £2,774 £1,130 Fundraising £0 £12 £4 £96 Bank Int / Charges £23 £60 £210 £541 Utilities £0 £2,445 £3,998 £305 Hall Hire £1,487 £0 £420 £5,282 Maintenance £0 £2,794 £0 £981 Insurance £0 £951 £247 £3,090 Section Expenditure £377 £1,950 £93 £2,109 Equipment £0 £510 £31,292 £25,789 Totals £26,190 £13,292 Net receipts £5,504 Net receipts £12,898 Funds Held YE 31/12/2021 Funds Held YE 31/12/2020 CAF Cash £5,210 CAF Cash £5,305 CAF Gold £43,187 CAF Gold £35,184 Virgin £3 Virgin £3 £48,400 £40,492 Bank movement £7,908 £11,354 Income adjustments £123 £664 Costs adjustments -£2,528 £880 Bank and adjustments £5,504 £12,898 Date Group Scout Leader Andy Trotter Treasurer Martin Hockaday Examiner |
1st Welwyn Scout Group (Reg Charity 302603) Receipts and Payments for year ending 31.12.21 YE 31/12/2021 YE 31/12/2020 Receipts Payments Receipts Payments £12,648 £4,440 Subscriptions £9,650 £3,981 £3,827 £0 GiftAid £2,213 £0 £7,072 £7,815 Camps/Activities £240 £589 £0 £0 Donations/Grants £12,200 £0 £2,774 £1,130 Fundraising £0 £12 £4 £96 Bank Int / Charges £23 £60 £210 £541 Utilities £0 £2,445 £3,998 £305 Hall Hire £1,487 £0 £420 £5,282 Maintenance £0 £2,794 £0 £981 Insurance £0 £951 £247 £3,090 Section Expenditure £377 £1,950 £93 £2,109 Equipment £0 £510 £31,292 £25,789 Totals £26,190 £13,292 Net receipts £5,504 Net receipts £12,898 Funds Held YE 31/12/2021 Funds Held YE 31/12/2020 CAF Cash £5,210 CAF Cash £5,305 CAF Gold £43,187 CAF Gold £35,184 Virgin £3 Virgin £3 £48,400 £40,492 Bank movement £7,908 £11,354 Income adjustments £123 £664 Costs adjustments -£2,528 £880 Bank and adjustments £5,504 £12,898 Date Group Scout Leader Andy Trotter Treasurer Martin Hockaday Examiner |
1st Welwyn Scout Group (Reg Charity 302603) Receipts and Payments for year ending 31.12.21 YE 31/12/2021 YE 31/12/2020 Receipts Payments Receipts Payments £12,648 £4,440 Subscriptions £9,650 £3,981 £3,827 £0 GiftAid £2,213 £0 £7,072 £7,815 Camps/Activities £240 £589 £0 £0 Donations/Grants £12,200 £0 £2,774 £1,130 Fundraising £0 £12 £4 £96 Bank Int / Charges £23 £60 £210 £541 Utilities £0 £2,445 £3,998 £305 Hall Hire £1,487 £0 £420 £5,282 Maintenance £0 £2,794 £0 £981 Insurance £0 £951 £247 £3,090 Section Expenditure £377 £1,950 £93 £2,109 Equipment £0 £510 £31,292 £25,789 Totals £26,190 £13,292 Net receipts £5,504 Net receipts £12,898 Funds Held YE 31/12/2021 Funds Held YE 31/12/2020 CAF Cash £5,210 CAF Cash £5,305 CAF Gold £43,187 CAF Gold £35,184 Virgin £3 Virgin £3 £48,400 £40,492 Bank movement £7,908 £11,354 Income adjustments £123 £664 Costs adjustments -£2,528 £880 Bank and adjustments £5,504 £12,898 Date Group Scout Leader Andy Trotter Treasurer Martin Hockaday Examiner |
1st Welwyn Scout Group (Reg Charity 302603) Receipts and Payments for year ending 31.12.21 YE 31/12/2021 YE 31/12/2020 Receipts Payments Receipts Payments £12,648 £4,440 Subscriptions £9,650 £3,981 £3,827 £0 GiftAid £2,213 £0 £7,072 £7,815 Camps/Activities £240 £589 £0 £0 Donations/Grants £12,200 £0 £2,774 £1,130 Fundraising £0 £12 £4 £96 Bank Int / Charges £23 £60 £210 £541 Utilities £0 £2,445 £3,998 £305 Hall Hire £1,487 £0 £420 £5,282 Maintenance £0 £2,794 £0 £981 Insurance £0 £951 £247 £3,090 Section Expenditure £377 £1,950 £93 £2,109 Equipment £0 £510 £31,292 £25,789 Totals £26,190 £13,292 Net receipts £5,504 Net receipts £12,898 Funds Held YE 31/12/2021 Funds Held YE 31/12/2020 CAF Cash £5,210 CAF Cash £5,305 CAF Gold £43,187 CAF Gold £35,184 Virgin £3 Virgin £3 £48,400 £40,492 Bank movement £7,908 £11,354 Income adjustments £123 £664 Costs adjustments -£2,528 £880 Bank and adjustments £5,504 £12,898 Date Group Scout Leader Andy Trotter Treasurer Martin Hockaday Examiner |
|---|---|---|---|
| £13,292 | |||
| £12,898 | |||
| YE 31/12/2020 £5,305 £35,184 £3 |
|||
| £40,492 | |||
| £11,354 | |||
| £664 £880 |
|||
| £12,898 | |||
| Date | |||
09/19/2024
----- Start of picture text -----
1st Welwyn Scout Group (Reg Charity 302603)
Receipts and Payments for year ending 31.12.20
YE 31/12/2020 YE 31/12/2019
Receipts Payments Receipts Payments
£9,650 £3,981 Subscriptions £12,136 £3,708
£2,213 £0 GiftAid £2,976 £0
£240 £589 Camps/Activities £5,811 £7,617
£12,200 £0 Donations/Grants £700 £250
£0 £12 Fundraising £1,751 £12
£23 £60 Bank Int / Charges £33 £60
£0 £2,445 Utilities £0 £696
£1,487 £0 Hall Hire £2,954 £0
£0 £2,794 Maintenance £0 £4,384
£0 £951 Insurance £0 £902
£377 £1,950 Section Expenditure £58 £3,719
£0 £510 Equipment £0 £816
£26,190 £13,292 Totals £26,419 £22,163
Net receipts £12,898 Net receipts £4,256
Funds Held YE 31/12/2020 Funds Held YE 31/12/2019
CAF Cash £5,305 CAF Cash £3,974
CAF Gold £35,184 CAF Gold £25,161
Virgin £3 Virgin £3
£40,492 £29,138
Bank movement £11,354 £2,224
Accrued Income £664 £563
Costs prepaid £880 £1,469
Bank and accruals £12,898 £4,256
Date
Group Scout Leader Andy Trotter
Treasurer Martin Hockaday
Examiner
----- End of picture text -----
09/19/2024
----- Start of picture text -----
1st Welwyn Scout Group (Reg Charity 302603)
Receipts and Payments for year ending 31.12.19
YE 31/12/2019 YE 31/12/2018
Receipts Payments Receipts Payments
£12,136 £3,708 Subscriptions £10,858 £2,955
£2,976 £0 GiftAid £2,268 £0
£5,811 £7,617 Camps/Activities £5,336 £5,122
£700 £250 Donations/Grants £1,155 £0
£1,751 £12 Fundraising £1,110 £32
£33 £60 Bank Int / Charges £11 £60
£0 £696 Utilities £75 £1,259
£2,954 £0 Hall Hire £3,615 £94
£0 £4,384 Maintenance £0 £1,958
£0 £902 Insurance £0 £877
£58 £3,719 Section Expenditure £310 £4,066
£0 £816 Equipment £0 £3,040
£26,419 £22,163 Totals £24,738 £19,462
Net receipts £4,256 Net receipts £5,276
Funds Held YE 31/12/2019 Funds Held YE 31/12/2018
CAF Cash £3,974 CAF Cash £6,783
CAF Gold £25,161 CAF Gold £20,129
Virgin £3 Virgin £3
£29,138 £26,914
Bank movement £2,224 £6,995
Accrued Income £563 -£250
Costs accrued £1,469 -£1,469
Bank and accruals £4,256 £5,276
----- End of picture text -----
09/19/2024
Trustees’ Annual Report for the period
From 1/1/23 Period start date To 31/12/23 Period end date
Charity name:1st Welwyn Scout Group
Charity registration number:302603
Objectives and Activities
| SORP reference | |||
|---|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Provide Scout Association training to youngsters of all sexes, ethnicities and faiths, or no faith |
||
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
~~Para 1.17 and~~ ~~1.19~~ |
Beaver, cub, and scout section meetings each week in term time, plus weekend and week camps. Leading to completion of up to 50 activity badges per section, DoE and/or Chief Scout Award long term project badges |
|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes, the Trustees have had such regard |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | No grants are made by the Group. |
| Policy on social investment including program related investment |
Para 1.38 | The Group’s expenditure is exclusively to meet section expenses, equipment renewal and hut running costs to facilitate section meetings and camps for all age groups from 5-13 years |
| Contribution made by volunteers |
Para 1.38 | Running section meetings and camps. Maintenance of the hut and equipment. |
| Other | One volunteer handles hut external letting earning circa £5-6k per annum |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Group has grown from 18 boys and girls in 2014 when the Group restarted after a major hut refurbishment following temporary closure in 2012, to80-90 young people meeting during 2023. Section meetings take place in the hut, a nearby 40-acre County Scouts woodland site, and at off site canoeing, skiing, and other outdoor pursuit centres, plus 6 camps in Hertfordshire, Brownsea Island near Poole, and the Peak District The hut is also used by Guide Rainbow and Brownie packs plus 6 local community groups ranging from yoga, artist workshops, to baby and toddler groups |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
Each section has weekly activities that earn youngsters’ individual badges, and Beaver (Bronze), cubs (Silver), and scouts (Gold) Chief Scout Awards |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | The hut lettings bring in around £5-6k, and the annual Duck Race around £2.5k per annum, which meet hut and equipment repairs, and add to our reserves to meet future major refurbishments. The 2013/4 refit cost circa £140k, probably not required again for 20-25 years Equipment renewals will total £20k or so over a 10-year period |
| Investment performance against objectives |
Para 1.41 | £70k Reserves are held in Charity Aid Fund Bank accounts, but we will be looking to investing £50k in longer term investment accounts with major banks now interest rates have risen |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position is sound. The day to day running costs of the Group is met each year by subs and gift aid reclaims. The tenant income and fund raising is used for maintenance and to build up reserves (currently £70k) to meet future major repairs and renewals during the remaining 127 years on our lease |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | As above to meet future major repairs and renewals. The hut is in excellent condition at present, but will require major refits on more than one occasion over 127 years, so funds are being accumulated in advance of such a need |
| Amount of reserves held | Para 1.22 | £70k |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No such concerns, our sections are full and we have a substantial waiting list. We are a Foundation Group, existing since scouting started in 1908, and have a lease for another 127 years on our hut, with no rent reviews at £89 per annum |
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Subs, gift aid, tenant income and fundraising via an annual duck race and various ad hoc events e.g., Christmas Market, Race Nights, etc |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Now interest rates are material we will invest some of our reserves in 1 or2 year fixed interest accounts with substantial banks, but keeping at least £20k in cash to meet any unexpected expenses or equipment loss not covered by our insurance. Both hut and equipment are insured through the national Scout insurance company Unity, so any such costs should be less than that reserve figure |
| A description of the principal risks facing the charity |
Para 1.46 | A lack of adult leaders, particularly ladies. At present we have a dozen well qualified adult leaders, but not all can attend every meeting. We have 20 or more security cleared parent helpers for meetings and camps, but the section programmes and camps are ambitious, and getting adult recruits is an ongoing challenge |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | National Scout Policy and Rules, and Constitution |
| How is the charity constituted? (e.g., unincorporated association, CIO) |
Para 1.25 | Unincorporated charity |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are recruited principally by the existing Group Scout Leader and Chair of the Board from scout parents, retired scouters, local school governors, and people on local fund raising or similar community bodies. Trustees are elected or re elected at the Annual General Meeting called the Scout Council of all parents, leaders, and trustee board members |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees are required to complete 5 on line national scout training modules. One of which covers trustee responsibilities, others cover safeguarding, GDPR, scout organisation and safety. They are given an induction meeting with the Chaiman and Group Scout Leader to ensure their suitability to support the Group |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Follows national scout guidelines. Presently there are 5 members of the Trustee Board, the Group Scout Leader, Chair of the Trustee Board, an NHS mental health team leader who acts as secretary, a qualified treasurer and the Group’s quarter master. Above the Group is a District Trustee Board, and County, Regional and National mirror image bodies |
| Relationship with any related parties |
Para 1.51 | Leader meetings pre date the Trustee Meetings, so the operational needs of the sections are advised for the Board to discuss and resource. Safeguarding and health and safety issues are jointly dealt with between the Board and Leaders meetings |
| Other |
Reference and Administrative details
| Charity name | 1stWelwyn Scout Group |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 302603 |
| Charity’s principal address | Scout Hut, Lockley’s Drive car park, Lockleys Drive, Welwyn, Hertfordshire, AL6 9NT |
|
|---|---|---|
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Andrew Trotter | Chairman | GroupScout Leader | ||
| TonyWorsley | GroupScout Leader | District Commissioner | ||
| Michael Gray | Quarter Master/former leader |
Group Scout Council | ||
| Martin Hockaday | Treasurer | GroupScout Council | ||
| Isabel Worsley | Secretary | GroupScout Council | ||
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| None | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser None
Name of chief executive or names of senior staff members (Optional information)
Anthony Worsley Group Scout Leader. Andrew Trotter Group Chairman
Exemptions from disclosure
Reason for non-disclosure of key personnel details
None
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Group Scout Leader Full name(s) Anthony Worsley Position (eg Secretary, Andrew Trotter Group Chairman Chair, etc)
Date
<lJ 4