| SORP reference | Formatted Table Formatted Table |
Formatted Table | |||
|---|---|---|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Provide Scout Association training to youngsters of all sexes, ethnicities and **faiths, or no faith ** |
||||
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
~~Para 1.17 and~~ ~~1.19~~ |
Beaver, cub, and scout section meetings each week in term time, plus weekend and week camps. Leading to completion of up to 50 activity badges per section, DoE and/or Chief Scout Award long term project badges |
|||
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes, the Trustees have had such regard | |||
| Additional information (optional) You may choose to include further statements |
|||||
| SORP reference | Formatted Table | Formatted Table | |||
| Policy on grant making | Para 1.38 | No grants are made by the Group. We part funded a defibrillator installed in adjoining council offices (£250) |
|||
| Policy on social investment including program related investment |
Para 1.38 | The Group’s expenditure is exclusively to meet section expenses, equipment renewal and hut running costs to facilitate section meetings and camps for all age groups from 5-13 years |
|||
| Contribution made by volunteers |
Para 1.38 | Running section meetings and camps. Maintenance of the hut and equipment. |
|||
| Other | One volunteer handles hut external letting earning circa £5-6k per annum |
||||
| Achievements and Performance | ||||
| SORP reference | Formatted Table | Formatted Table | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Group has grown from 18 boys and girls in 2014 when the Group restarted after a major hut refurbishment following temporary closure in 2012, to 70-80 young people meeting during 2022. Section meetings take place in the hut, a nearby 40-acre County Scouts woodland site, and at off site canoeing, skiing, and other outdoor pursuit centres, plus 5 camps in Hertfordshire, Brownsea Island near Poole, and the Peak District The hut is also used by Guide Rainbow and Brownie packs plus 6 local community groups ranging from yoga, artist workshops, to baby and toddler groups |
||
| Additional information (optional) You may choose to include further statements |
||||
| Achievements against objectives set |
Para 1.41 | Each section has weekly activities that earn youngsters’ individual badges, and Beaver (Bronze), cubs (Silver), and scouts (Gold) Chief Scout Awards |
Formatted Table | Formatted Table |
| Performance of fundraising activities against objectives set |
Para 1.41 | The hut lettings bring in around £5-6k, and the annual Duck Race around £2.5k per annum, which meet hut and equipment repairs, and add to our reserves to meet future major refurbishments. The 2013/4 refit cost circa £140k, probably not required again for 20-25 years Equipment renewals will total £20k or so over a 10-year period |
||
| Investment performance against objectives |
Para 1.41 | £43k Reserves are held in Charity Aid Fund Bank accounts, but we will be looking to investing in longer term investment accounts with major banks now interest rates have risen |
||
| Other | ||||
| Financial Review | ||||
|---|---|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial position is sound. The day to day running costs of the Group is met each year by subs and gift aid reclaims. The tenant income and fund raising is used for maintenance and to build up reserves (currently £43k) to meet future major repairs and renewals during the remaining 128 years on our lease |
Formatted Table | Formatted Table |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | As above to meet future major repairs and renewals. The hut is in excellent condition at present, but will require major refits on more than one occasion over 128 years, so funds are being accumulated inadvance of such a need |
||
| Amount of reserves held | Para 1.22 | **£43k ** | ||
| Reasons for holding zero reserves |
Para 1.22 | |||
| Details of fund materially in deficit |
Para 1.24 | |||
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No such concerns, our sections are full and we have a substantial waiting list. We are a Foundation Group, existing since scouting started in 1908, and have a lease for another 128 years on our hut |
||
| Additional information (optional) You may choose to include further statements |
||||
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Subs, gift aid, tenant income and fundraising via an annual duck race and various ad hoc events e.g., Christmas Market, Race Nights, etc |
Formatted Table | Formatted Table |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Now interest rates are material we will invest some of our reserves in 1-, 2- or 3- year fixed interest accounts with substantial banks, but keeping at least £10k in cash to meet any unexpected expenses or equipment loss not covered by our insurance. Both hut and equipment are insured through the national Scout insurance company Unity, so any such costs should be less than that reserve figure |
||
| A description of the principal risks facing the charity |
Para 1.46 | A lack of adult leaders, particularly ladies. At present we have a dozen well qualified adult leaders, but not all can attend every meeting. We have 20 or more security cleared parent helpers for meetings and camps, but the section programmes and camps are ambitious, and getting adult recruits is an ongoing challenge |
||
| Other | ||||
Structure, Governance and Management
| Description of charity’s trusts: |
Formatted Table | Formatted Table | ||
|---|---|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | National Scout Policy and Rules, and **Constitution ** |
||
| How is the charity constituted? (e.g., unincorporated association, CIO) |
Para 1.25 | Unincorporated charity | ||
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are recruited principally by the existing Chair of the Board from scout parents, retired scouters, local school governors, and people on local fund raising or similar community bodies. Trustees are elected or re elected at the Annual General Meeting called the Group Council of all parents, leaders, and trustee board members |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Trustees are required to complete 5 on line national scout training modules. One of which covers trustee responsibilities, others cover safeguarding, GDPR, scout organisation and safety. They are given an induction meeting with the Chaiman and/or Group Scout Leader to ensure theirsuitability to support the Group |
Formatted Table | Formatted Table |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Follows national scout guidelines. Presently there are 10 members of the Trustee Board, of which three are parents of youngsters in the three sections, a qualified treasurer, secretary Group Scout Leader and Chairman, plus one that deals with hut maintenance and lastly a person managing the tenants. Leaders choose not to attend as the Group Scout Leader meets separately with them but are invited to the meetings as required. Above the Group is a District Trustee Board, and County, Regional and National mirror image bodies |
||
| Relationship with any related parties |
Para 1.51 | Leader meetings which pre date the Trustee Meetings, so the operational needs of the sections are advised for the Board to discuss and resource. Safeguarding and health and safety issues are jointly dealt with between the Board and Leaders meetings |
||
| Other |
Reference and Administrative details
Charity name 1[st] Welwyn Scout Group Formatted Table
Other name the charity uses None Registered charity number 302603 Charity’s principal address Scout Hut, Lockley’s Drive car park, Lockleys Drive, Welwyn, Hertfordshire, AL6 9NT
| me 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
s of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee(if any) Andrew Trotter Chairman GroupScout Leader TonyWorsley GroupScout Leader District Commissioner Michael Gray Quarter Master/former leader Group Scout Council Julie Long Former leader GroupScout Council Formatted Table |
s of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee(if any) Andrew Trotter Chairman GroupScout Leader TonyWorsley GroupScout Leader District Commissioner Michael Gray Quarter Master/former leader Group Scout Council Julie Long Former leader GroupScout Council Formatted Table |
s of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee(if any) Andrew Trotter Chairman GroupScout Leader TonyWorsley GroupScout Leader District Commissioner Michael Gray Quarter Master/former leader Group Scout Council Julie Long Former leader GroupScout Council Formatted Table |
s of the charity trustees who manage the charity Trustee name Office (if any) Dates acted if not for whole year Name of person (or body) entitled to appoint trustee(if any) Andrew Trotter Chairman GroupScout Leader TonyWorsley GroupScout Leader District Commissioner Michael Gray Quarter Master/former leader Group Scout Council Julie Long Former leader GroupScout Council Formatted Table |
Formatted Table |
|---|---|---|---|---|---|
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
||
| Andrew Trotter | Chairman | GroupScout Leader | |||
| TonyWorsley | GroupScout Leader | District Commissioner | |||
| Michael Gray | Quarter Master/former leader |
Group Scout Council | |||
| Julie Long | Former leader | GroupScout Council | |||
Names of the charity trustees who manage the charity
| Corporate trustees–names of the directors at the date the report was approved | Corporate trustees–names of the directors at the date the report was approved | Corporate trustees–names of the directors at the date the report was approved | Corporate trustees–names of the directors at the date the report was approved | Corporate trustees–names of the directors at the date the report was approved |
|---|---|---|---|---|
| Director name | Formatted Table | Formatted Table | ||
| None | ||||
| Name of trustees holding title to property belonging to the charity | ||||
| Trustee name | Dates acted if not for whole year | Formatted Table | Formatted Table | |
| None | ||||
| **Funds held as custodian ** | **Funds held as custodian ** | **Funds held as custodian ** | **Funds held as custodian ** | trustees on behalfof others | ||||
|---|---|---|---|---|---|---|---|---|
| Description of the assets | None | Formatted Table | ||||||
| held in this | capacity | |||||||
| Name and objects of the | ||||||||
| charity on whose behalf the | ||||||||
| assets are held and how this | ||||||||
| falls within the custodian | ||||||||
| charity’s objects | ||||||||
| Details of arrangements for | ||||||||
| safe custody and | ||||||||
| segregation of such assets | ||||||||
| from the charity’s own assets | ||||||||
| Additional information (optional) | ||||||||
| Names and addresses of advisers (Optional information) | Formatted Table | |||||||
| Type of | Name | Address | ||||||
| adviser | ||||||||
| None | ||||||||
| Name of chief executive or names of senior staff members (Optional information) | ||||||||
| Anthony Worsley Group Scout | Leader. Andrew Trotter Group Chairman | |||||||
| Exemptions from disclosure | ||||||||
| Reason for non-disclosure of key personnel details | ||||||||
| None | Formatted Table | |||||||
| **Other optional information ** | ||||||||
| Formatted Table | ||||||||
Declarations
The trustees declare that they have approved the trustees’ report above.
Formatted Table
Signed on behalf of the charity’s trustees
Signature(s) Group Scout Leader Full name(s) Anthony Worsley Position (eg Secretary, Andrew Trotter Group Chairman Chair, etc) Date
1stWe Scout Grou ts and Pa nts for Char 302603 ar •ndln 2022 YE 31.12.22 PJTh•r YE 3111212021 RK•ipts P•>m•nt8 £15.771 £5.148 Subxriplii) £12.648 £4,440 £3.827 £0 £14.631 £14.571 £7.072 £7.815 £250 £0 £2,801 Funthalsln9 Q,774 £1,130 £178 B•nk Int I Chary•s £4 £210 £541 £6.212 H•ll Hlr• £305 £5.732 M•lnl•n•ii¢• £420 £5,282 £1,018 Insur•n¢• £981 £135 £2,051 S•ctlon Exp•ndl¢ur• £247 £3,0 £574 EqulKffi•nt £2,109 43,597 £30.569 Totals 31.292 £25.789 Nél recdpt8 YE 31.12.22 Ye 3111212021 CAF Cash CAF Gd rgSn £18.122 £43.352 £0 CAF Cpsh £5.210 £43,187 £3 Mr £61.475 £48.4 Bank movem1 £13.074 £7.908 Irci¥n¢ adluslm8nt8 ¢ts adju$¢ments 4579 £531 £123 -E2.528 8ank 8nd 8dluslm•its Grojp St Ld# Tre8SUfer 2ts.10.LS Mathn Hc&8day Eumi Wa 0311012023 A¢rtsJnts 2022
Independent examiner's report on the accounts Report on: I Welvryn Scouts Group Charity Number. 302603 Accounts for the year ended: 31° December 2022 Basis of independent examiner's statement I report in respect of my examination of the ¢harilie$ accounts for the year ending 31 St December 2022. Independent examiner's statement I have completed my examination. I confimi that no m8lerial matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect that the accounts are not a true representation of the financial perfomiance of Ihe charity for the year. I have no concerns and have comè across no other matters in connection with the examination to which attention should be drawn In this report in order to enable a proper understanding of the accounts to be reached. Slgned.. Name.. Addres5'. 21Fts JDtQS LoDICorf, S&lk 8LI Dale..