Trustees, Annual Report For the period From (start ¢Jate) to end date Section A Reference and administration details Chaiity name 3rcl Ware Scout Group Other names the charity is known by Registered charity number (if any) HQ registration number Charity's principal address Bmadmeads Ware Hertfordshire Posicode Names of the charity trustees who manage Ihe charity Trustee Name Office Irf any) Dates acted rf not for whole year Keith Jennings Peter Botev le Gavin Matthews Andy Halpin Rachel Swatton Duncan Stevenson Laura Barker Jacqueline Matthews Daniel O'Neill Linda O'Neill Sarah Laverick Tomas Svetlik Jeremy Pick David Lee Matthew Reason Chair T￿aSUrer Group Scout Leader 10 11 12 13 14 15 Group Scout Leader from0110112023 Names and addresses of adviser5 (optional information but encouraged as best practi(*) [The* ￿lIbe￿Nished1￿ fhtrarJn(o1w¥t￿b}e￿￿rtY) Type of advisor Name Addres5 1 LT700001 {3rd December 2018) Section B Structure, governance and management Description of the chanty's tmsts Type of goveming document The Group's goveming documents are those ofthe The Scout Association. They consist of a Royal Charter. which in tum gives authority lo the Bye Laws of the Association and The Policy. Organisation and Rules of The Scout Association. {e.g. trust deed, constrtthion) How the chariiy is constituted The Group is a trust established under its rules which are common lo all Scouts. le.g. trust, association, company) Trustee seledion methods {e.g. appointed by, elerted by) The Tnjstees are appointed in aCCor(lan￿ with the Policy, Organisalion and Rules of The Scout Associalion. Additional governance issues (optional infonnalion but encoutaged as best practi(*) You may choose to include additional infomalion, where relevant. atx)ut'. The Group is managed by the Group Executive Commtttee, the members of which are the 'Ch8rity Tnjslees, of the ScoLrt Group which is an eduGqtion81 chartty. As charity trustees they are resrM)nsible for complying wrlh legislation applicable lo charities. This includes the registration, keeping proper accounts and making relums to the Charity Commission as appropriate. Policies and procedures adopted for= a) the induction and training of trustees". b) trustee, consideration of major risks and the systems and procedures 10 manage them The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together wrth the Group Scolrt Leaders, individual section leaders {if opted to take on the responsibility) and parent's representation and meets when required. Members of the Executive Committee complete 'Essential Inft)mMtion for Executive Comm￿ee, training within the first 5 months of joiniNJ the commtllee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments atKI is ie5ponsible for. The maintenance of GfOUP Property. The raising of funds and the administration of Group finance.. The insurance of persons. property aThJ equipment: Group public occasions., A￿lS11ng in the re¢nJitment of leaders and other adu support- App)inting any sub committees that may be required: App)inling Group Administrator5 and Adviso￿ other than those who are elected. 2 LT700001 (3rd December 2018) Section B Structure, governance and management Icontinuedl Risk and Internal Control (Part 11 The Group Executive Committee has identified the major risks to which they telieve the Group is exposed, these have been reviewed and systems have been established to miligale against them. The main areas of concem Ihal have teen identified a￿. Damage to the building. property and equipment. The Group would request the use of buildings, pyoperty and equipment from neighbouring organisations such as the church, community centre and other Scout Groups_ Similar reciprocal arrangements exist with these oruanisations. The Gmup has sufficient buildings and contents insurance in place to mitigate against pemianent loss. Injury to leaders, helpers, supportets and members. The Gro¥Jp through the capitation fees contribute5 to the Scout Assooations national accident insurance policy. Risk A￿SsMents are undertaken before all activities. Reduced income from furKJ taising. The Group is primatFIy reliant uwn income from subscriptions and fundraising. The group does hold a reserve to ensure the conlinuily of aclivÉties should there be a major reduction in income. The Committee could raise the value of subscriptions to in¢￿aSe the income to the g￿uP on an OTtgoing basis, etther lemporarily or pennanently_ Reduction or10&8 of leaders. The group is totally reliant upon volunteers to njn and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have lo be a conlraction, consolÈdation or dosure of a sertion. In the wO￿t case ftario the complete closure of the Group. Reduciion or lo&s of members. The Group pmvides activities for all young people aged 6 to 18. If the￿ was a reduction in membership in a particular section or the group as whole Ihen there would have to ￿ 8 contraclion, onsolidation or closure of a section. In the worst case scenario the complete dosure of the Group. Risk and Irrternal Conlfol Ipart 2) The group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss, these indude 2 signatories for all payments and a compyehensive insurance poliues to ensure that insurable risks are covered. 3 LT700001 {3rd DeCeM￿r 2018) Section C Objectives and activities The Purpose of Scouting Scouting exisls lo actively engage and sUPPOrt your people in their personal development, empowering them to make a Fositive contribution to society. Summary of the objects of the chanty set out in ils goveming document The Values of Scouting As sco￿5 we are guided by Ihe5e v81ues". Integrity - We ad wÉlh integrity" we are honest, tnJ5tworthy and loyal. Respect - We have 5elf-respect and respect for others. Care - We support others aml take care of the world in which we live_ Belief - We explore our failhs. beliefs arml atttludes. Co-operation - We make 8 Positive difference., we c operale with Othe￿ and make file[￿s. The Scout Method Scouting takes place when young people, in partnership wtth adults, work together based on the values of Scouling and.. enjoy whal they are doing and have fun lake part in activities indoors and outdoors leam by doing share in spiritual reflection - take responsibilty and make choices undertake new and challenging activities make and live by their Pffjmise. Summary of the main activtlies in relation to these objects The charity provides weekly a￿1 ad-hoc activrties for young people from ages 6- 14 Additional details of the objectives 8nd activities (optional infotmation tmrt encouraged as best practice) You may choose to include further statements. where relevant. about: . policy on grantmaking., cK>ntribution made by volunteer5', policy on investmerrts. 4 LT700001 (3rd December 2018) Public benefit statement The Group meets the Charity Commission's public benefit criteria under tM)Ih the advaftcement of education and the advancefflent of citizenship 91 communtty development headin Section D Achievements and performance Summary of the main achievements of the charity during the yea The charity provided aclivilies to advance citizenship for 80 young people Section E Financial Review Brief statement of the charity's policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficien resources to (x)ntinue the charttable a￿1vIlle5 of the group should income and fundraising activities fall short. The Gmup Executive Committee Conside￿ thal the group should hold a sum equivalent lo 12 months fixed running costs. The Group held reserves of approximately £X againsl this at year end. This is above the level required for operating expenses. However. this can be explained as Ihe Group intends to embark utKJn an extensive building programme in the near fulure. Quantify and explain any designations Details of any fund5 materially in defiut {circuMstan￿S plu5 Steps to eliminate) None Further financi81 review details (optional infomiation) You May choose lo indude additional 5 LT700001 (3rd December 2018) information, where relev8nt, atout". the chaaty's principal sources of fund (including any fundraising)., Investment Policy The Group's Income and Expenditure is very small and as a n5equellce does nol have sufficient funds to invest in longer-ietm investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the inveslment of tts funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Temi Inveslment Service. how expenditure has supported the key objectives of the charity., The Group Executive regulady monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrarwJements. Occasionally this may involve usirFg an account that requites a period of notice before lunds may be withdrawn. before doing so the Group Executive considers the cash flow requiremenls. investment policy and objectives: Section F Other Optional Inforniation Plans for future periods {delai1s of any significanl aclivilies planned to achieve them) Major construciion works planned during the nexl year using funds already held. Section G Declaration The ttUStee5 declare that they have approved the trustees, report alx)ve Signed on behalf of the chaftty's trustees signatu￿[$) FLtII name(s) Keith Jennings Matthew Reason Position {&J Secretary, Chairl Chair Gmup Scout Leader Dale 6 LT700001 13rtl December 2018) Peter Botevyle Group Treasurer 3RD WARE SCOUT GROUP RECEIPTS FOR THE YEAR ENDED 31 Mar 2023 |SUBSCRIPTIONS
INVESTMENT INCOME
DEPOSIT ACCOUNT
M & G/ and Charifund
SHORT TERM INVESTMENT
HALL HIRE
ACTIVITIES
CAMPING - income from camp acc
FUNDRAISING
FUNDRAISING ACTIVITIES
DONATIONS
OTHER INCOME
TAX RECOVERIES - gift aid
OTHER INCOME
Income from current account
Total Income - above line 10
3RD WARE SCOUT GROUP
PAYMENTS
FOR THE YEAR ENDED 31 Mar 2023
PREMISES
LEASE
RATES
ELECTRICITY/WATER
INSURANCE
HQ MAINTENANCE
OTHER EXPENSES at HQ inc cleaning / broadband
DONATIONS|31-Mar-23
£
£
13265.12
29.73
323.98
40.29
394
963
8185.21
425.65
600
1025.65
0
3589.14| |---|---| ||27422.12| ||27422.12| ||31-Mar-23
0
0
2486.04
2659.43
806.91
1985.7
7938.08
25| |ACTIVITIES
CAMPING- Camp account
OTHER - Activities and general exp
ADMINISTRATION AND ESTABLISHMENT
CAPITATION
ADMINISTRATION - group
EQUIPMENT PURCHASES
CAMPING
GENERAL
BADGES
LEADER UNIFORM & TRAINING
OTHER - inc fundraising
3RD WARE SCOUT GROUP
STATEMENT OF ASSETS AND LIABILITIES
FOR THE YEAR ENDED 31 Mar 2023
MONETARY ASSETS
CURRENT ACCOUNT
DEPOSIT ACCOUNT
CAMP ACCOUNT
SHORT TERM INVESTMENT
CASH
OTHER MONETARY ASSETS
TAX CLAIM OUTSTANDING
OTHER
TOTAL MONETARY ASSETS
INVESTMENTS
PREMINUM BONDS
CHARIFUND
CHARIBOND|7998.87
5686.18
13685.05
5831.5
670.74
6502.24
731.94
30.24
762.18
1120.57
89
584.01|7998.87
5686.18| |---|---|---| ||30706.13|| ||31-Mar-23
£
£
19508.15
13639.26
23586.24
14445.88|| ||71179.53
0
0|| ||71179.53|| ||41112.95
53360.77|| ||94473.72|| |NON-MONETARY ASSETS
BUILDINGS (INSURANCE VALUE)
CONTENTS (INSURANCE VALUE)
EQUIPMENT (INSURANCE VALUE)
TRAILER (INSURANCE VALUE)|251623
25289
6820
4500| |---|---| ||288232| Independent examinerfs report to the trustees of 3" Ware Scouts I report to the tmsiees on my exaM￿ation of the accounts ofthe ¥ Ware Scouts forthe year ended 3111 March 2023. Responsibilities and basis of report As the charitytrustees of 3rd Ware s￿Ut& you are responsible forthe preparnbon of the accounts in accordance wtth the requirements of the Charities Act 2011 lyhe Act'l. I report in respect of my examination of the 3" Ware Scouts accounts carried out under sectioll 145 of the 2011 Act and in carywng oui my examination I have follow￿ aLLthe appl￿ble Directbons given by the Charty Commission under section 14515llbl of the Act Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any rnatefial respect accounting records were not kept in respect of the 3- Ware Scouts as required by section 130 of theArtor 2. the accounts do not accord wrth those records. I have no con¢ems and have Ix)me across no other matter5 in connection the examination to vthith attention shou(d be drawn in thts report in orderto enabLe a proper understanding of the accounts to be reached. Signed.. Name: Geoffrey Addy Relevant professional qualification or membership of professional brdies lif aryl: ACMA Address: 34 Furlong Way, Great AmweiL Ware SG12 9TF. Date.. 20th May 2024