Stevenage Distrlct Scout Council Report and Accounts Gharity Y.E 31st March 2024 Comrnission 17 FEB 2tJZS Trustee Exthdo- A olntment Dlstrict Commlssioner Dlstrfrt Scout Nemork Comnilssloner Distria Explorer Scout Coniinlsyonér Dlstrlrt ChalrnHn Mrs Kerry Hall Vacant Dr Stevè Sklttrèll Vacant District Secretsry District Treasurer Trustees Elected and Nominated Mr Jordan Dutt Dr Steve Skittrall Mrs Paula Phipps Mr Stephen Hall Mrs Maureen Nlcholson Mr Roy Ni¢hdson Mrs Pauline Shackell Mr Mlck Edwards Yorkshire IVlr8ln Money) Northampton Bardays Bank Stevenage District Registration number with Scout Assoa*lon 12216 Charity Reglstration number 302390 The Scout Association ffilwell ParKChinEfoTd Mr J.R.Bauartt FICB MCIPO independwit Examlner Custodian TnLStees Contact Nanie and Address Mrs PA Phlpp$ 118 Hydean Wa¥teveale SG2 9XP
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District Treasurers Report Y.E 31st March 2024 Before anyone starts nagging me, please rememberthe5e accounts are foryear ending 31 March 2024. The front page is correct. As I write this l am still the Distrirt Treasurer. General day to day costs thi5 year have not increased excessively, and in fact due to the huge reduction in insurance premium our105s of our fund raiser hasn't hit hard YET. We do not add to the annual membership fee for headquarter costs. Avva decided they no longer wanted our business even though we have never made a claim. Luckily we have an excellent broker who found Allianz for us. without sacrifiong any cover. We were. however, forced to spend a huge amount at the Canyon to rectify a terrible water leak that had been botched up by the council on several visits and could not be ignored any longer. The resulting works cost U5 £38,700 but be have cured the water leak removed rotting wood under the fioor and replaced with safe new flooring and new toilet facilities. As the building is not ours we were unable to make an insurance claim for the water leak so must continue to try and get some of the expense back from the councll. We need to carry out extensive modernisation to the toilets at the Poplars. This is our main building, our headquarters and the toilets have been bad since day one really. We will need to apply for grants and look for donations towards these repairs as they could easily cost around the same as the Canyon. We have long term let with the dancing da55es and whilst I don't think she would go elsewhere the toilets are a constsnt complaint. The shop as usual is going strong under Pauline's management and whilst we gave no membership discount thi5 year, we still gave 3 percentsge back to those groups spending In the shop. This will continue as long as it Is well patronised so groups need to continue to encourage parents to use our shop for their purchases. Sadly Pauline's -hubby" Bill died this year. A great loss to her and thelr family but an equally big loss to Stevenage Scouting and the Archery Club. Thank you Bill. The canyon has gone through thorough checks and approvals this year and the climbing wall and zipp wire are operational. The team at the canyon are certainly getting the word out and the facilities are being used and enjoyed at last. We also have a regular hirer in the main hall which will help with general costs. I said last year I was standing down but l also said S would support Kerry in her flrst 5 years as District Commissioner AND a5 no one else has been stupid enough to volunteer I have continued as Distritt Treasurer. l am not sure what I will be called later in the year but I prefer my current titlel A new volunteer has to be found from somewhere. Paula Phipps 3113124
Stevenage District Scout Couneil Trustees Allnual Report for Year Ended 31, March 2024 At the end of tbe year income reserv&s amounted to £139,745.411 The District's poliey on reserves is to hold an aniount to enable it to support GTOUPS and sections within th¢ Stevenage District, and Éo maintaiD the Districts Headquarters Building5. The DAStrict is a trust establisbed und¢r its rule5, iyhich are to all Districts. Trustee5 are appointed in accordance with the Policy* Organisation and Rules of the Scout Associatioj. The accounts have been drawn up OD the receipts and payments basis, whieb is consistellt with the previous year. Approved by the Trustees oll Scpt¢mber 3rd 2024 and signed on their bebajf District Commissioner Mrs Kerry Steven2ge Distriet Scout Couneil Year Ended March 31, 2024
Recei Thxs Ycar Previous Year General Fund Totsl Reeeipts for 65550.72 77844.60 Total Paywellts for 96094.57 70658.92 Net R¢¢eipts Ipayments) for y¢ar (30543.85) 7186.68 Cash4 BaDk and similarfundj bought forward 17028925 163002.79 Cash Ballkalld simi12r funds canfied forward 13974&40 17028925 Tbe above account and A¢¢ompaDying ststem¢nt of assets Ydnd liabilitw were approved by the trustses on September 3rd 2024 aDd sign1 on their behalf by Mrs Kerry Hall Distrirt Commi10n¢r Stevenage Distrlet S¢ollt Collneii Year Ended March 31, 2024
Recel for Year This Year Last Year Hall HifÈ 17945.52 17608.50 Mayors Charity/Hlgh Sherrif 300.(KI 3100.00 Donation5 382.35 Fundfalsin8 96.(Kl Membership {net) 1321.15 {842.721 OIS membershlp 2023 1224.56 4449.38 County Lottery shares 27.56 34.50 Refvnds:. 25AI Intsrest 291.51 71.58 outs 2557.94 2254.00 Refund 50.00 Minl Bus 1390.00 935. Shop 5264.57 5608.65 International Fund from Explorers 145. 160.IJO Jamborèe Fund Ralsln8 IiIKi.(xJ Jamboree 1529.55 5749.(KS Nokeslde Hall Hire 18,(m.o IS0.00 Can Hall Hire 6651.84 4922.lJ) Activltles 1022.55 3007.20 Donation 605.00 Refund5 (BTI 330,60 Ex lorers Subslmembership 3379.00 2gJ8 .00 Glft Aid 1252.38 Artivity/sundry incorne 1058.Ll) 910.CK) Equipment 765.1)) 95.IX)
District Cam 7825.00 Aelund 100.c District Wear 125.50 Christingle 50.1)0 416.1)) Lochearnhead 50. Flrst Stevenage 942.24 Totals for Year 65550.72 77844.60
Pa ents for Year Thls Year Last Year Water,heat and light 5849.07 5405.51 BT etc 420.33 363.61 Insurances 886.56 20(K).(KJ cleaninglmalnVaIrs 5016.33 4907.55 Fire and alarm 1201.81 1037.11 Equlpmentlhire and trdining 325.cil 1605.62 GardenlLawnmower rep 482.42 489.62 Fundraisin8 325. Licenses 385.18 282.75 Garage rents and 808.10 854.40 Gardge clearan etc ststionary/Admin 776.18 155.40 Elertrician etc 1028.49 Laptoplprinter 372.CN) 279.99 Remb. Dav 70. 5t. Georges Day 240.IX) Bank Charges /ret cheque 56. 169.20 Independent txaminer 170.¢J) 170. AGM 123.96 66.30 Shop 4741.35 3610.59 Scouts 2356.44 2072.16 Mini Bus 1751.59 1364.31 Membership Refunds 127.41 375.63 Jamboree 1527.25 8325.00 Data Protection 80.00 Projector 1088.32 Lochearnhead refunds 154.80 Loan to Group 60CKI.00 First Stevenage 942.24
CANYON ElettricitynelephonE/water 2122.38 1978.67 Fire aT)d Alarm 1214.59 1058.80 Ueanlnglmalntenancelrepairs 2985.29 2547.36 Annual In5pectlon 831.60 Other activitles 1696.80 1721.01 New Shutters Ire 5462.26 2564.LKJ New work I canopy) 1043.84 2071.03 Portacabin 2802.00 Cooker 96.00 Water heater repalr iio. Toiletlfloor repair 38.700.00 NOKESIDE Fire and Insurance 516.70 716.70 Ex lorers Actlvlties 1828.58 901.23 Membership 1451 1628.76 Jamboree Leader Donation 1023.04 To Jamboree Fund 145.00 160.00 Badges 40.65 Equlpment 765.LM) Dlstrict Cam Artivity 12350.66 Chrlstingle Donatlon 50.00 416.00 Distrlct wear 1159.44 Christingle 141.87 211.05 Jamboree Leader Fund raising 175.00 Cub Camp o/s 5712.49 Total for Year 9609457 70658.92
Asstts and Liabilities Year This Yevdr Previous Monetary Assets BankAccounts 139,745.40 170,189.47 Cash to hand 222.73 249.42 Other monetary Assets (Debts due to District) 1224J6 Badge And shop stock Mini Bus Onsured value) 6068.06 40.00 4425.95 5000.0 Train and carriages On$ured value) TraRler l¥ew Box Trailer Poplars furniture attd Equipment (Insured value) 1000.00 2000.00 lo1.00 2000.00 30,000.00 30,000.00 Canyon Equipment allred Vglue) 60,000.011 19000.00 Liydbilities those due within one year 3414.99 Contingent LiabilAti Canyon Aetivkties Poplars Toilets refurbishment 38,000.00 Stevena e District Scout Council Year Knded March 31
Independent Examiner's Report to the Trustees of the SeotlPP/DIsTRlcr SCOUT COUNCIL I weporl on Ilié 8CCOlJt719 01 Iliè GrouplDlslri¢l loi ihe yéat entred . wlileh are sel oul 01) pageg 3 10 Aespecllve responslbllllle# ol IrusleÈ$ And examlner A$ Ihe charity s liuslees you ale Tespniislble lor Ilie preparalion ol the accovnls., you consider Ihal Ihe audit Tequiièineiil ol Sérlton 4312101 1119 Cllciiilies Act 1993 Ilh'e Arf) does not apply. 11 15 my responsibility to slale. on lh8 basls DI prorerlures speeilied Ihe General DITectlons ylven by Ihg Charlty CommlssloneTS under Secllorf 4317llbl ol Ihe Acl. whelher parlicular maller5 have come lo my allènlion. Basls ol exomlner'g report My exaffjin81ion was ¢Arried out in accordance wilh the General DiTecllons glven by Ihe Chaflly Commlsstoners. An examinic Ilon Includes a review ol Ihe accounting records kept by Ihe ch8fily and a comparison ol thè accounts presenlÈd wilh tl)ose Ipcords. 118lso Iiicltjdes consideration ol any unusual ilems OT dlsclosures in the accounls. and seeking explan>llons liom you as Irustees concerning any such matters. The procedure8 undertaken do not provlde all Ihe evidencè Ihal WOL>ld be reouirpd In an audit. and cons8queDily I do nol express an audil opinlon on the view given by Ihe accounls. Independent Ex8mlner'$ slalement In cor3noclioFI willi tlly o.xaminalSon, no matler has come lo my allonllon.. l. whfch mè ieasonabl• e•us• boll•¥• rna1 lo keep acroiiiiling reeorrf$ tn accordance wllh Seclion 41 ol Ihe Aci ond lo pieparp. accounls which accord wilh the ac¢ounling records and lo cornply wilh the accounting requirements ol Ihe Acl have nol been Inel. or 2. lo whlch. In niy opiniun. cillenllon should b8 drawn In order lo enable a proper understanding ol the accounts lo be reacliecl. i$or*ablo Crluse lo believg Ihal In any maleilal respecl the accounling wEes ol the tsToupW whlch glves me rer Dislrid's conslilutlon have nol been niet. Name.. Ou8111icallon'. Addres9-. Dale.. Groups •nd DlytYlcl$ Recelpt$ & Paymenis Form