Trustees, Annual Report A. Reference & administration details How the charity is constituted The Group is a trust established under its rules that are common to all Scouts. The 1st Stanstead Abbotts & St. Margaret's Scout Group, Scout Association registration number 11590, is a charity registered with the Charity Commissiorh for England & Wales, registration number 302583. Trustee selection methods The Trustees are appointed in accordance with the Policy. Organisation and Rules of The Scout Association. This document is the Trustee's Annual Report for the period I january 2024 to 31 December 2024. Additional governance information The Group is managed by the Group Trustee Board, the members of which are the Charty Trustees of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration. keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of three independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, section leaders and parents. representation and meets approximately ten times a year. The charity's principal address is the Scout Headquarters, Marsh Lane. Stanstead Abbotts, Hertfordshire SG12 8QT. Charity trustees for l January- 31 December 2024 Trustee Name Office Gavin MiLes Anne Sauntson Will Drury Neil Johnson Debbie Gilbert Elaine AILes Mara Hougham Sinead Slater Mark Watt (resigned Jan.'251 Clare Johnson Oliver Combellack Chair (resigned Dec.'241 Treasurer Group Lead Volunteer Members ofthe Trustee Board compLete trustee introdurtion training within the first five months of joining the committee. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high quality and safe programmes that gives young people skills for life. B. Structure. governance & management Governing document The Group's governing documents are those of the Scout Association and the constitution of the Group. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organi5ation and Rules of The Scout Association. Risk and internal control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate
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Trustees, Annual Report for them. The main areas of concern that have been identif led are: a contraction, consolidation or closure of section. In the worst-case scenario, the compLete closure of the Group. Damage to the building, property and equipment. The Group wouLd request the use of buildings, property and equipment f rom neighbouring organisatioris such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate for permanent Loss. C. Objectives & Activities The Purpose of Scouting Scouting exists to actively engage and support young people irs their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity., we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief - We explore our faiths. beliefs and attitudes. Co-operation- We make a positive difference.. we cooperate with others and make friends. Injury to leaders, heLpers, supporters and members. Risk assessments are undertaken before all activities. The Group through the annual membership fees contribute5 to the Scout Association's nationaL personal accident and medical insurance policy and its third-party liability insurance policy. Reduced income from fundraising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of activities should there be a reduction in income. The Trustee Board could raise the value of subscriptions to increase the income to the Group on an ongoing basis. either temporarily or permanently. The Scout Method Scouting takes place when young people. in partnership with adults. work together based on the values of Scouting and.. enjoy whatthey are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual ref lection take responsibility and make choices undertake new and challenging activities make and live by their Promise. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the Group as whole then there would have to be D. Achievements & Performance The main activities and achievements of the Group are described elsewhere in the report.
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Trustees, Annual Report E. Financial Review Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall short. The Group Trustee Board considers that the Group should hold a sum equivalent to 12 months running costs, circa £lO,OQO. Investment policy The Group does not have suff icient funds to invest in longer-term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Will Drury Group Lead Volunteer & Group Chair Debbie Gilbert Group Lead Volunteer Neil Johnson Group Lead Volunteer 30" May 2025
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Statement of Financial Activities and Balance Sheet Receipts and payments 2024 Unr•5trl¢l•d funds 2023 Unr•¥trlct•d funds 'R•¢•l t5 .Donalioll$ lo atlèi ttnd ilmllthr Income '.Member5hi subscri iDn$ '.Donations '.Gift Aid ,'Other similar income 18.478 780 Sub totsl 25,325 23,681 Grants 'Mgintattenac8 Other ranl$ rant Sub total 1,300 ' Stout Grou Scouts 'Cubs Beav•rs uirr81s District Cam Purchase of uniforms Advhles 632 J4 430 89 6,653 Sub total rosj 9,IlJ FundrJl$ln Count Lotto Quiz ni ht AGM income Coronation Fe$iwal events 216 288 160 504 Scout hut Incom• Hire ol buildin Hire ol e mgnt Sub 01 772 Inv•sbn•nt Incomè Bank interest 571 571 315 315 Sub totsl TotalGross Incom• 34,353 34.331 Awgl ond1rt¥o•im¢ntsttlg4 ott. Totalrecelpts 34,35J 34,331
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Receipts and payments 2024 Unr•strlct•d fvnds 2023 Unr•strlct•d lund •nt5 .Ch3ritabl8 Pa m¢nl$ Mèmbeishi subsc ions lid on Iyoulh ro ramme and acttieS .Clèanin and refijse dis 0881 Water and S8wera Electricil and Gas Insuiancg airs and R9ngwali Broadband .Other HQ costs 'M3leiial$ and e OSMIGO Cardless annual cts51s ".ConlllbJtion to tam co$ls Unifoims and bad es .Trainin .AGM Èx nsès .Garden e ment .Loss on ciedit cards '.Adminislration Bnd 136 136 otionavcounl IAraalDislrict 375 919 466 407 173 400 39 342 329 949 304 119 217 366 33.434 re aid in 2025 8n81al tx enses Sub total 296 31,229 ,.Fundralsln ex .Coronation Fèslwal ,Other fvndraisin CO8ts 27 Sub tolal 27 Total Gross Expendlture 33,434 31.256 .Ass•t and Inv•slm•nt purchas•s, • Totalpaym•nr8 33,4M 31,256 NetofreceJpts/{paymentsJ ,Cash fund5 last y•ar •nd Cash funds thls year end 919 45,094 46,013 3.07 42,020 45.094
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Statement of assets and liabilities at the end of the year 318t D•c•mber 2024 31st December 2023 Unr•xtrlet•d funds Unr•strlct•d funds Cash funds Bank current account Bank de osit account Cradit cards The Scout Associ*ion Short Torm Inve3tm?nl S8MCè C3shlFlo81$ 43.112 515 39,740 365 Tothl cash funds 46.013 ok 45.094 è rte bilancu woh r8ce rn8nth •¢U11, Oth•r rnon•ts Tax claim D¢bts due from the Couni IAre8lDislricVGrou Insuranco claim ass•ts Sub tothl Inv•stm•nt ass•ts Investmenl ert detail Quot8d inv•5tmÈnt$ Oiher investments detail Sub t<)tal Non mon•tary ass•ts for ¢harlty's us• Bad e stock Sho stock Olhor ¥tock Land and buildin Motorvehiclos Scoutin Cxher mgnl. fvmiture Qlc Sub total Llabllltl•s Accounts nol et anses incurred tt not invoicèd Subsc ions nDt gt Loan- detail oihgr liabilities Sub totsl Total n•t ass•ts 46,013 45,094
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