Trustees, Annual Report A. Reference & administration details B. Structurei governance & management Governing document The Group's governing documents are those of the Scout Association and the constitution of the Group. They consist of a Royal Charter. which in turn gives authority to the Bye Laws of the Association and The Policy. Organisation and Rules of The Scout Association. The 1st Stanstead Abbotts & St. Margaret's Scout Group. Scout Association registration number 11590, is a charity registered with the Charity Commission for England & Wales, registration number 302583. This document is the Trustee's Annual Report forthe period l January 2023 to 31 December 2024. The charity's principal address is the Scout Headquarters, Marsh Lane, Stanstead Abbotts, Hertfordshire SG12 8QT. Charity trustees for l January- 31 December 2023 How the charity is constituted The Group is a trust established under wts rules that are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. Trustee Name Office Ex-officio Trustees Gavin Miles Anne Sauntson Will Drury Neil Johnson Debbie Gilbert Elaine Alles Lucy Isham Danielle Cottiss Chair Treasurer Group Scout Leader Deputy GSL Deputy GSL Cub Scout Leader Beaver Scout Leader Beaver Scout Leader Additional governance information The Group is managed by the Group Trustees Board, the members of which are the Charity Trustees of the Scout Group which is an educational charity- As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Elected Trustees Catherine Moorcroft Mara Hougham Sinead Slater The Committee consists of three independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, section leaders and parents, representation and meets approximately ten times a year. Nominated Trustees Mark Watt Clare Johnson Members of the Trustee Board complete trustee introduction training within the first five months ofjoining the committee.
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Trustees, Annual Report This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated. buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high quality and safe programmes that gives young people skills for life. Reduction or loss of leaders. The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 14. If there was a reduction in membership in a particular section or the Group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst-case scenario, the complete closure of the Group. Risk and internal control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate for them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. The Group has sufficient buildings and contents insurance in place to mitigate for permanent loss. C. Objectives & Activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development. empowering them to make a positive contribution to society. Injury to leaders, helpers, supporters and members. Risk assessments are undertaken before all activities. The Group through the annual membership fees contributes to the Scout Association's national personal accident and medical insurance policy and its third-party liability insurance policy. Reduced income from fundraising. The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuitv of activities should there be a reduction in income. The Trustee Board could raise the value of subscriptions to increase the income to the Group on an ongoing basis, either temporarily or permanently. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity., we are honest, trustworthy and loyal. Respect- We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference.. we cooperate with others and make friends.
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Trustees, Annual Report The Scout Method Declaration Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Gavin Miles Group Chair D. Achievements & Performance The main activities and achievements of the Group are described elsewhere in the report. E. Financial Review Will Drury Group Lead Voluenteer (Group Scout Leaderl Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group should income and fundraising activities fall Short. The Group Trustee Board considers that the Group should hold a sum equivalent to 12 months running costs, circa £10,000. Il"June 2024 Investment policy The Group does not have sufficient funds to invest in longer-term investments. The Group has therefore adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using onlv mainstream banks or building societies.
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1 st Stanstead Abbotts & St Margaret's Scout Group Charity no. 302583 Receipts and payments account For thg year from 31s1 Docember 2023 1st January 2023 To Receipts and payments 2023 2022 Unrestr5cted funds Unr4StrSct8d fund8 Recel ts DonatlDn8, le acies slrnllar inrom Membershl substri tiOll8 Donalions Glfl Ald Othér stynllat In(x)me 18,478 q,380 3,829 15,570 1,405 3,405 total Grants Mainlenenacè grant Olhar rant8 3,228 a*226 sub total Scout Gro Scouts Cubs 888vers S ulrrels Oislrtd Cam Se.oiit8 Summercam Adlvltlets 3,242 1,846 834 430 2,761 1,7BO 2,090 1,918 405 8.B41 15,034 Sub totsi événts Igrossl Fundralsln Count Loll6 Jubllee Fesllval AGM Income Coronatson Fesllval 14 214 377 264 160 J144 6Q5 Scoul hut Incom8 Hire of bullding Hlre of equirknenl 772 Sub total Invostment Inct¥n8 E3ank interest 315 11 Sub total Total Gross Income A558t and Inv8stm6nt 8al•4 ètc. Total recelpts 39,25G LT700002 (July 20211 1 of
1st Stanstead Abbotts & St Margaret's Scout Group Charity no. 302583 Receipts and payments account For tho year from 31st DeG&mber 2023 1st January 2023 To Receipts and payments 2023 Unr8Strlcted funds 2022 Unrestrlct8d fEEnds Pa mènts Charitsble P8yrnenls Membership 5ubscriptlons pa on Youth r8mm8 and activitS Asbestos sup Cle8lling and refuse dl$pos01 Waterand Sewera Electriclty and Gas Insurance Repairs ar ReDgw4ts BroaLlband 014er HQ eos Materia15 equlpment OSMIGO Cardless ahnual Conlrilwlion to CBM costs Unifoims and bad AGM 8nd trUStèÈ expénsas Squirrd dray &el-u costs Garden equl meni Admlnl$lrallon a 136 Q848 10,036 109 8,656 10,841 270 Nab'onallcoun IArealDistrictl 389 302 173 400 39 932 561 343 329 949 205 121 677 304 296 8neral ax nses Sub total Fundraislng èx Jubllee F8sUval Coronaon F831fv81 n8È8 108 OihÉrfundralsln costs Sub total .27, 108 Total Gross Expendlturn A$sg1 and Investmant pur¢ha8e8, etc. Totsl payments ,31.,256 Nel of reeelpts/{payments) Cash funds last y•ar •nd 42,020 48,226 Cash funds this year and LT700002 (July 2021 } 2of
1 st Stanstead Abbotts & St Margaret's Scout Group Charity no. 302583 Receipts and payments account For the y•ar from 1st January 2023 31st Decomber 2023 Statement of assets and liabilities at the end of the year 31st December 2023 Unr•strl¢ted funds 31st December 2022 Unrèstrf¢ted ILtnds Cash funds Bank current a¢coutEI Bank deposil account Credll eards The ScoutAssoatIo Shcrt Temi Inv8s1m&nt Service GashlFba 4,989 39,740 36S 10,155 31,425 44¢J Total c8sh funds 45,'Q94 42,020 r£èbaIBrltssrfth roc81 L%and QLtsuni ok ok Other mon•ta Tax clalm Debts due fram the CountylArealDlslrlcUGroup Insuranca tlal assèts sub total Investment assets Investment propèrty. det8il Quotèd inve5tillenls other Invèslments delail Sub total assets for challt 'S Owll U88 Non moneta Bad e stock Sho slock Olh8r stock Land and bulldlnos Molorv8hkl8s Seoullng Other menl, lumIre 8tc Sub total Accounls not l ald Ex en5e8 irKurred bul not Invol¢ed Subscri Ilons not el paid Loan- d81811 Sub total Total net assets The above recelpts and payments account and statomenl of a86ets and Ilabllltles wèro approved by the TrLt5tee5 on xth X 2QOX (the date of thè ExeGUtlve CoMmltte8 megling that approved the accounts) and signed on th84r behalf by n8turg prtnt Namb Chalr rreasurer LT700002 (July 20211
Independent Examiner's Report Indendent examinerfs reportto the trustees of lrt Stanstead Abbotts Scout Group I rèport to the tnJstèÈs on myexomination of tho acwunts of the Stsnstead Abbotts Scout Group for the year ended 31A Decembcr 2023. Responsibilities and basis of report As the charily trustees of the l# Stanstead Abbotts Scout Group. you are respDnsible for the preparation of the accounts in accordantewith the requirements of the Charitie5 Act 2011 Ilhe Act?. I report in respect of my ¢xamination of the Ill Stanstead Abbtrtts Scout Group accounl5 carried out under sectton 145 of the 2011 Act and in carrying out my examination I have followed all th• appbcable Direcbons gwen by the Charity Commission under settion 14515llbl of the Act. Independent examiner's ststement I havo completed rny examination. I confirm thatno matsrial mattels have come to n)y attention in connection with the examlnation giving me cause to believe thal in any material respecL' ac(ountiny recoids weie n(rt kept in respect of the IM Stanstead Abbotts Scout Group a5 required by sertion 130 of the Art or 2. the accounts do not accord vAth those records. I have no concern5 and have come across no other mattèrs In tonnectiot) with the examination to whith attention should bè drawn in this report in order to enable a Pfoper understanding of the accounts to be reached. &gned.' Name.. Relovant professlonal qualificatlon or membotship of professional bodies lif any).. AL PfjA Addre55- Datg.. el6 | 402£