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2021-12-31-accounts

DRAFT VERSION TO BE FORMALLY APPROVED BY THE GROUP EXECUTIVE COMMITTEE AT THE AGM ON 14[th] May 2022

1[st] Sawbridgeworth Scout Group Annual Report 2021

Page 1 of 8 Trustees Annual Report 2021 1[st] Sawbridgeworth Scout Group

Trustees’ Annual Report

For the period from (start date) 01.01.2021 to (end date) 31.12.2021

Section A – Reference and administration details

Charity name
Other names that the charity is known
by
Registered charity number (if any)
Charity’s principle address		 1st Sawbridgeworth Scout Group
Not applicable
302582
c/o Mr N R Jones (Group Scout Leader)
1st Sawbridgeworth Scout Group Headquarters
Kecksys, Sawbridgeworth
Herts
Postcode
CM21 9DT

Names of the charity trustees who manage the charity

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Trustee Name Office (if any) Dates acted if not for whole year
Mr P Richardson Group Chairman
Mr T Bill Group Treasurer
Mr G Wheeldon Group Secretary Up to 31 [st] August 2021
Mrs K Forbes-Jackson Group Secretary From 1 [st] September 2021
Mr N Jones Group Scout Leader
Mr D Williams Assistant Group Scout Leader
Mr L Ellington GSL Nominated Member
Mr A Everett Blackfoot Cub Scout Leader
Mr T Payne Discovery Scout Leader
Mr E Harries Challenger Scout Leader
Mr L Furnace GSL Nominated Member
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Trustees Annual Report 2021 1[st] Sawbridgeworth Scout Group

Section A – Reference and administration details (continued)

Names and addresses of advisers (optional information)

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Type of advisor Name Address
1
2
3
4
Section B – Structure, governance and management
Description of charity’s trusts
Type of governing document The Group's governing documents are those of The Scout Association.
(e.g. trust deed, constitution) They consist of a Royal Charter, which in turn gives authority to the
Bye Laws of the Association and The Policy, Organisation and Rules
of The Scout Association.
How the charity is constituted The Group is a trust established under its rules, which are common to
(e.g. trust, association, company) all Scouts.
Trustee selection methods The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
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Additional governance issues (optional information)

You may choose to include The Group is managed by the Group Executive Committee, the additional information, where members of which are the ‘Charity Trustees’ of the Scout Group relevant, about policies and which is an educational charity. As charity trustees they are procedures adopted for: responsible for complying with legislation applicable to charities. a) the induction and training This includes the registration, keeping proper accounts and making of trustees; returns to the Charity Commission as appropriate. b) trustee' consideration of The Committee consists of 3 independent representatives (Chairman, major risks and the systems Treasurer and Secretary), together with the Group Scout Leader, and procedures to manage individual Section Leaders and representatives of parents and them normally meets approximately 4 times a year.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

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Trustees Annual Report 2021 1[st] Sawbridgeworth Scout Group

Section B – Structure, governance and management (continued)

Risk and Internal Control The Group Executive Committee has identified the major risks to
which they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate them. The main areas
of concern that have been identified are:
− Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to The Scout Association’s
national accident insurance policy and, in addition, the Group
Executive has recently decided to take out additional insurance
cover for parent helpers and others who assist the Group on an ad-
hoc basis. Risk Assessments are undertaken before all activities.
− Maintenance of a safe environment which prohibits the spread of
Covid-19 in line with government guidelines, while continuing to
support leaders and members physical and mental wellbeing.
− Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does
hold a reserve to ensure the continuity of activities should there be
a major reduction in income. The Committee could raise the value
of subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently.
− The Group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and insurance policies to ensure that insurable risks are
covered.

Section C – Objectives and activities

Summary of the objects of the
charity set out in its governing
document
Summary of the main
activities in relation to these
objects		 The objects of the Group are as a unit of The Scout Association.
The Aim of The Scout Association is to promote the development of
young people in achieving their full physical, intellectual, social and
spiritual potentials, as individuals, as responsible citizens and as
members of their local national and international communities. The
method of achieving the Aim of the Association is by providing an
enjoyable and attractive scheme of progressive training, based on the
Scout Promise and Law and guided by adult leadership.
By maintaining seven sections throughout 2021 (2 Beaver Colonies, 3
Cub Scout Packs and 2 Scout Troops), the 1st Sawbridgeworth Scout
Group delivered a wide range of Scouting activities throughout the
year for around 200 youngsters.

Additional details of the objectives and activities (optional information)

You may choose to include further statements, where relevant, about:

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Trustees Annual Report 2021 1[st] Sawbridgeworth Scout Group

Section D – Achievements and performance

Summary of the main BEAVERS & CUBS achievements of the charity during the year One of the joys of writing an end of year report is that it gives me an opportunity to look back and be thankful for all that has been accomplished. My Skills and Team Work Awards Badges like Book Reader Hobbies Creative Space Collector Navigator level 1 Hikes Campfires Plus so much more. The real stars of the show are the Beavers & Cubs each one with their own character and individual way of looking at the world; no two evenings have been the same. Making this year one we will look back on and smile knowing that the joy of Scouting has seen planted and is ready to grow and blossom over the next few years.

SCOUTS Challenger and Discovery Troops run a mutual programme covering all ‘normal’ Troop evenings, Camps and major activities. Together we have had another busy and active year in very odd and sometimes difficult circumstances due to the ongoing Covid-19 pandemic. Spring Term 2021 2021 began with the country in Lockdown 3! All meetings had to be held online; we tried our best to make virtual Scouting as a traditional as possible, but we had to modify the programme for Zoom. We started with Sweetie Bingo, I’m not sure all the sweets being eaten were actually won. We had to have Personal Challenges because normal Patrol Challenges are not easy to organise on Zoom; one of the challenges saw everyone making a tower out of spaghetti and jelly babies. The towers had to be strong enough to hold up an OXO cube and the tallest tower that stayed standing the longest won the challenge! Just before the half term break it was “Pancake night” which is always good fun, but even more interesting trying to coordinate everyone on Zoom. I think we all had an enjoyable evening and lots of pancakes were cooked and eaten. After half term the online challenges continued; one week we built a boat out of old plastic bottles and various other recyclable items. The online mini Olympics was an interesting night, playing silly games like coin bowls, paper straw javelin, balloon tennis and many more. We had another online cooking night later in the term with everyone working in their own kitchens making Flapjacks. We finished the term creating a Knot board with five different Scouting knots, the

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Trustees Annual Report 2021 1[st] Sawbridgeworth Scout Group

knots were demonstrated on Zoom and when made the Scouts stuck them to their display board. Summer Term 2021

After Easter some of the Lockdown restrictions had been lifted and we could do socially distanced outside face-to-face scouting again.

Hoping the weather would be kind to us we devised a series of outside meetings starting with Fire Lighting and incinerating sausages over the food fires (always a favourite). We had an evening building and launching Bottle rockets and spent a couple of weeks whittling, with everyone making a walking stick! Some of the sticks were then used on the annual walk along the river from the Moorhen back to the HQ.

In April we held our first Activity Day of the year at Priory Woods, with Scouts practicing their camp skills; using a saw safely, fire lighting techniques, making useful camp gadgets and lots of cooking. We also held a flag pole memorial for the Duke of Edinburgh in the afternoon, before cooking for the evening meal.

In May we had another Activity day but this time we had a ramble, starting at Priory Woods and finishing at the HQ. The ramble included stops for an Ice Cream in Hatfield Forest and a longer lunch break near Woodside green, altogether we walked about 10km in just under 5 hours.

The first week after half term we made ballistas, erected hike tents and used Tranga stoves to make a cup of tea. The next week was cycle maintenance night in preparation for our annual cycle ride. For the actual ride we decided to cycle around the cycle tracks, paths and back lanes of Harlow. Most of the journey was 'off-road', but there were a few busier roads that had to be crossed, many thanks to the Dads who rode on ahead and made sure it was safe to cross when the main peloton arrived.

As the weather improved we had a couple of evenings at Pishiobury Park; playing widegames and tackling an orienteering course to solve a hidden puzzle.

To conclude the term we held our traditional widegame, BBQ and Awards Night at the Priory Woods campsite, while still adhering to the socially distance rules.

In July the restrictions had been further relaxed and Scouts were able to go camping again. Luckily we already had Priory Woods booked (just in case), so this time we camped overnight. The Scout Association suggested that Bivouacking would be a good way to ensure there was plenty of fresh air to reduce any chance of transmission of the virus. Bivouacs also count towards the Outdoor Challenge award. Therefore the main programme choice was made, in addition to making Bivouacs we also did all the usual camp craft;

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Trustees Annual Report 2021 1[st] Sawbridgeworth Scout Group

lighting fires using various techniques, using axes & saws safely, cooking on wood fires and Backwoods cooking. On the Saturday evening we went for a ramble in Hatfield Forest but the weather turned very wet, so we had to have an inside campfire to warm up. The rain eventually stopped and we had time for a widegame in the woods before bedtime. Luckily the worst of the rain had cleared away. Checking the Bivouacs showed most were quite dry and cosy, many of the Scouts then chose to sleep in their bivy overnight.

Autumn Term 2021

Autumn term saw us continuing with the outdoor theme while the weather permitted; including cooking on wood fires (in the dark), an evening practising our knots and lashings and another following a town trail to find clues and solve a mystery, one of the clues included a stop at the fish & chip shop to buy a bag of chips.

As the nights got colder we moved inside a bit more often and started work on the Creative Challenge award; making gliders from polystyrene plates and Guy Fawkes ‘Guys’ from balloons and card for the model making section. We spent a few weeks practising and performing stunts and campfire plays for the performance section.

Mid-November saw us turn our attention to the annual Cooking Competition which ties in with the cooking section of the Creative Challenge award. This year we had William the District Commissioner, plus the current and three previous Sawbridgeworth Mayors all wanting to come and judge the competitions. As usual the judges had a hard job deciding the winners of each competition due to the excellent cooking and team work of all the Patrols.

In December we had an evening making Paracord Christmas Trees that could be used as Christmas decorations to pass the Skills development section.

We had two night hikes during the term, in early November we had our traditional November hike, going north past the cemetery, then the across the fields up to Spellbrook, before returning via the river tow path to Kecksy’s bridge and back up hill to the HQ. In early December we had our second night hike with a circular walk from Bell Street car park via Pishiobury Park and the Rivers Nursery.

Unfortunately due to the number of Covid cases increasing nationally in the period before Christmas and the new restrictions introduced by the Government and Scout Association, we decided to postponed the Troop Christmas parties until the end of January 2022.

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Trustees Annual Report 2021 1[st] Sawbridgeworth Scout Group

Section E – Financial review

Brief statement of the charity’s The Group’s policy on reserves is to hold sufficient resources to policy on reserves continue the charitable activities of the Group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 12 months running costs.

At the end of the year, income reserves amounted to £40,558 plus £35,064 in the Building Contingency fund.

Details of any funds materially in deficit

Further financial review details (optional information)

You may choose to include additional information, where relevant, about:

Section F – Other optional information

Section G – Declaration

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signatures
Full names
Position (e.g. Chairman,
Secretary)
Date
Peter Richardson
Karen Forbes-Jackson
Chairman
Secretary
14/05/22
14/05/22

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Trustees Annual Report 2021 1[st] Sawbridgeworth Scout Group

1st Sawbridgeworth Scout Group Receipts and Payments Account- 1st January 2021 to 31st December 2021 RECEIPTS PAYMENTS Subs from Sections Less Lewy Paid Go Cardless Fees Hall Rent Donab'ons Discount on Levy Gift Aid Group Activities Fund Raising Miscellaneous 9,274.07 53.50 0.00 10,150.00 1,050.00 Electriaty Insurance Building Repairslmaint Water Donab'ong Group Activib'es Training Fund Raising Admini$tration Lease Annual Lewy New Equipment Badges MIS￿lIaneoUS Expenditure 2,394.29 893.61 2,705.56 391.67 5.071.46 0.00 2000 651.12 629.04 5,831.50 3,421.99 982.22 260.47 7.$63.12 1,406.25 2.820.70 10.240.93 Total 42.558.57 Tot•1 23,252.92 Exc••• of RK•lpts ov•r P•ym•nt• 19,305.65 Cash l Bank Balances at 31.12.2020 Cash in Hand l Floats Treasurerfs AJC Buslness Alc Scouts STIS Cash l Bank balance• at 31.12.2021 Cash in Hand l Floats Treasurevs AJC Busine$$ Alc Scouts STIS 0.00 75,400.12 0.00 0,00 56.094.47 Total 56,094.47 Total 75,400.12 Incr•a8• In C••h l Bank Balanco• 19,305.85 I c•rtify that the accounts a• presented abov• are Cornct David Sheppard Inde￿ndent Examiner S￿ned Date I Group Exe¢utlv• Commltte• Mr Petsr R￿hardSOn ChAim4n Si9n Dale 2a MrNick Jones Group Scout Leader Mr rim &ll Gn)up Tr8asurer Signed Date 19 ZL SKJned Date

1st Sawbridgeworth Scout Group Balan¢e Shoet as at 31st Dgc•mber 2021 RKelpts and Paynwnts 2021 R•￿ipts Payments Surplus 42,558 57 23,252.92 19,305.85 Translerrod to.. Bulkjing ContirvJency 19.305.65 Unrn8trkt•d A¢¢ourrt¥ General A￿)Unt Funds bn TransféThed from Ro¢•w and Paymar 56.094.47 19.305.6S 75.400.12 Eqtsipm•ntAce•Jnl Invoniory blf Now 4uiwi•ni 13.752 41 17.17440 86 depr•CWt￿nI1O%l 15.4￿.98 Fund$ bff 15.456.96 Trsnslerred from R•¢ nd Payments 15.456.96 90 667.08 Cuh in Hand l Floot$ Cash in Hand l FIDal8 B4￿11￿ Bank Deposit Icontlnpry A¢MuAtI Busin•M WC 75 4C(1.12 75.400.12 Equlpmgnt Aecount Inveniory blf Now equipmenl 13.752.41 17.174.40 Itss (preckatK)n110%1 15 456.96 L￿bil*.88 Tots)l Li8bllty Outstsnding L￿AbIlitY

Receipts and Payments Accounts For the period from (start date) 01.01.21 to (end date) 31.12.21 CC16a (A1) Receipts Budget 2021 Unrestricted Funds 2021 UnrestriGt•d Funds 2020 MEMBERS SUBSCRIPTIONS Subs from Sections Le$$ Lewy Paid 22,1(J 9,274.07 53.50 9.327.57 18,222.90 0.00 18,222.90 22.100 INVESTMENT INCOME RECEIVED Go Cardless F Hall Rent 0.00 4,490 00 4,490,00 10,150. 10.150.C() 7,800 OONATIONS I GRANTS Donation$ Discount on Levy Grt Aid 1,050C 3,000.00 0.00 8.794.88 11,794.88 5,525 5.525 7,563 12 8,613.12 ACTIVITIES Group Activities 1,4CI8.25 1,4C6.25 3C6.00 306.00 FUND RAISING (gros8) Fund Raising 2,820.70 2,820.70 4.221 25 4,221.25 OTHER INCOME Mi8c•ll8noou8 10,240.93 10.240.93 10,371.69 10,371.69 SUNDRY RECEIPTS Miscellaneous Transfer of funds 0.00 0.00 0.00 35,425 TOTAL RECEIPTS FOR THE YEAR 42,558.57 49.406.72 CC16a 2017 1st Sa%)ridgeworth Scout Group

Receipts and Payments Accounts For the period from (start date) 01.01.21 to (end date) 31.12.21 CC16a (A2) Payments Budg•t 2021 Unrestrlcted Funds 2021 Unrestricted Funds 2020 PREMISES 2.50CI Ele¢tricity 1,0Tr) Insurance 3,000 Building RepairsnAaint 150 Water 8,650 2,394.29 893.81 2,705.55 391 67 6,385.12 2,091.88 974.78 2.005.92 99.27 5,171.85 DONATIONS I GRANTS Donations 0.00 0.00 0.00 0.00 ACTIVITIES 4,000 Group A¢tivrt￿s Loan Repayment Training 5,07146 1.198.98 0.00 0.00 1,196.98 250 4,250 5,071.46 FLINO RAISING EXPENSES Fund Raislng 2Tr) 200 20.00 20.00 0.00 0.00 ADMINISTRATION I ESTABLISHMENT EXPENSES Administral¢on Cleaning Lease Annual L 882 651.12 814,24 0,00 400.00 8,900.00 10,114.24 450 9,300 10,632 629.04 5,831.50 7,111.e6 PURCHASE OF CAPITAL EQUIPMENT New Equipment N8w Build 6,￿0 3,421.99 259.98 0.00 259.98 6,￿0 3,421.99 SUNDRY PAYMENTS Badges 2,000 982.22 616.77 mise@ll#n￿￿￿ Exynditur• Contingencies 280.47 108.50 0.00 725.27 s.ooo 7.000 1,242.69 34,732 TOTAL PAYMENTS FOR THE YEAR 23,252.92 17,468.32 CC16a 2017 1st Sa¥bridgeworth ScoLrt Group

Receipts and Payments Accounts For the period from (start date) 01.01.21 to (end date) 31.12.21 CC16a Receipts and Payments summary Unrestri¢t¢d Funds 2021 Unrestrfcted Funds 2020 TOTAL RECEIPTS FOR THE YEAR 42,558.57 49.4Cf.72 TOTAL PAYMENTS FOR THE YEAR 23,252.92 17.468.32 NET RECEIPTS FOR ThE YEAR 19,305.65 31,938.40 CASH, BANK & SIMILAR FUNDS LAST YEAR END ,094.47 24.156.07 CASH. BANK & SIMILAR FUNDS THIS YEAR END 75,400.12 56.094.47 CC16a 2017 1st sawbridg￿•V0rth Seout Group

Receipts and Payments Accounts For the period from (start date) 01.01.21 to (end date) 31.12.21 CC16a (B) Statement of Assets and Liabilities at the end of the period 2021 2020 81 CASH FUNDS Cash in Hand l Floats Treasurerf8 AJC Business AIC Scout Assrrialion Short Temi Investment ServKe 75.4CQ.12 58,094.47 0.00 56,094.47 75.400 12 82 OTHER MONEfARY ASSETS nja 0.00 83 INVESTMENT ASSETS nla 0.00 84 ASSETS RETAINED FOR CHARITYS OWN USE Motor vehicles Scouting equipment, fuTnilur8. etc. 0.00 15,456.96 15,456.96 13,752,41 13,752.41 TOTAL ASSETS 90,857.08 69,846.88 B5 UABIUTIE8 nla 0.00 0.00 TOTAL UABIUTIES 0.00 T1￿ abov8 receipts and payments acccvnt and statement Thfassets and liatslities wér& approved by th8 Truste8s al the meeting of thg 1st Saw￿ldgewortb Gmup Executive on xxxx 2020 and s(qned on thair behamby.. Trustw and posltlon Date Peter Ri¢hard8on- Chairperson ifi/•2a Nick Jones- Group Scout Lewjer CC168 2017 1st S&•knridge*VOrth &out Group

Inde endent Examinerfs Re ort to the Trustees of the 1 Sawbrid eworth Scout Grou Re istered Chari No 302582 st I report on the accounts of the 191 Sawbridgeworth Scout Group ('the charity'l ts the year ended 31 De￿rnber 2021, which comprise tne Receipts and Payments Account, the Balan￿ Sheet and related notes as sel out on pages 1 - 10. This report is madé golely to the Trustees in accordance with Section 145 of the Charities Act 2011. My work has undertaken so that I might stale to the charity's Trustees those matters l am iequired lo stale to them in an Independent Examiner's report and for no other purpose. To the fvllesl extent permitted by law, I do nol accept or assume responsibility to anyone other than the charity and Ihe charity's Trustees for my examination work. R￿peCtIVe re8ponsibililies of Trut••4 and Examln•r As the charty's Trustees you are ￿SE(9Th$1b￿ for the preparation of the accounts., you consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Acll and Ihal an independent examination is needed. 11 Is my responslbility to.. • examine the accounts (under Section 145 of the Charities Actl., * lo follow the Pr￿edureS laid down in the General Directions given by the Charity Commission lunder Section 14515llbl of the Charities A¢ll'. and • lo slate whether particular matters have come to my attention. 81•l• of Independ•nt Examln•rf• r•port My examlnation was carrie(l out In aCCorda￿e wth the General Direcbons gwi ty the Ctta￿ty Commission. That examination Includes a revthv of the accountsng records kept by the charity and Comparison of the attounts wtth those records. 11 also includes consKlering any unusual ftems or disclosures in the accounts and seeking explanations from you as Trustees Con￿rning any such matters. The pwdures undertaken do not provKle all the evidence that would be required in an audit, and consequenlty no opinion is gwen as lo whether the accounts present a 'true and fairf view and the report 18 limited to those matters set out in the staterrnl below. Ind6pond•nl ExamlTrerf8 8tatem•nt In connKfjon with my examination, no matter has ￿rne to my attention.. which gives me reasonable cause to believe that in any malenal reswl the requirements lo keep accounting words in accorda1￿ wth Section 130 of the Charities Act., and lo prepare ac¢ounts which accord with the ￿￿nting records and comply wth the requirements of the Act have not been mel,. or 2. to which, in my opinion. attention shouhj be drawn In tyder to enable a proper understanding of the counts to be reached. D L A Sheppard BA {Hon$), FCA 21 Avgnue Road Bishop's Storttord Hertfordshirn CM23 5NT 12th May 2022