1st Sandridge Scout and Guide Group Report & Accounts for the Year ended 31st March 2022
Charity Reference Number: 302579 Scout Association Registration Number: 138
President:
Vice Presidents:
Trustees, Ex Officio:
Group Scout Leader Scout Leader Scout Leader Cub Scout Leader Assistant Cub Scout Leader Beaver Scout Leader Beaver Scout Leader Guide Leader
Name
Nicola Wells Barry Shadbolt Charli-Anne McFarlane Kate Wells Alex Hamilton-Bray Simon Jewels Dominic Bentley Emma Watson
Trustees, Elected:
Chairman Treasurer Secretary
Name
Phillip Coates Colin Davison Andrew Giddings
Trustees, Nominated:
Name
Caroline Atkins John Forward Sharon Jackson Bridget Shadbolt
Custodian Trustees (if any):
Name
Gillian Forward Bruce McFarlane Kevin Pearcy Craig Wells
Bankers:
Santander UK Bank
Other Advisors (if any)
Contact Name and Address:
Mr. C Davison 6 Windermere Avenue St. Albans AL1 5QW
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Trustees Annual Report for the Year Ended 31[st] March 2022
Objectives and Structure of the Group
Our group aims are to meet those of the Scout and Guide Associations through a range of formal training sessions and other activities. These all take place during normal weekly meetings and extra organised events. The Group comprises six Scout Sections and one Guide Company so the activities are numerous and varied. The Scouts Section are members of The Scout Association and the Guide Section is a member of Girl Guiding UK. Each section follows the activities of the relevant national association and is governed by their rules and policies.
The weekly meetings include the normal training standards such as knotting, first aid, cooking, fire lighting and map and compass work. All these basic skills are aimed at giving children the opportunity to take part in more adventurous activities and enabling the children to look after themselves. The other activities this year have included visits to local places of interest, cycling, night hikes, bridge building using pioneering skills and talks by outside speakers.
The Group is a trust established under its rules which are common to all Groups and Districts. Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
Major Activities and Achievements in the Year
Thankfully, the life of 1st Sandridge Scout and Guide group has started to return to normal, so there has been weekly face to face meetings inside and out, sections have been able to have nights away both under canvas and at activity centres. Programmes have included traditional skills such as fire lighting and tracking alongside new adventurous activities. The whole group will be represented at the Queen's platinum celebrations in the village. One young leader has been selected to take part in the Scout World Jamboree next year, he has started an extensive period of training.
The team of dedicated leaders continue to lead and inspire the young people week in week out, and keep their mandatory training up to date. Seven Leaders have successfully completed their Wood Badge Training and 5 adult members of the group have been awarded for exceptional service. Despite all of the recent restrictions funds were raised so that the roof of the headquarters, which was built for the group by parents 55 years ago, could be replaced.
Plans are always being made to give the young people of the group the very best of experiences.
Governing Documents
The Groups governing documents are those of the The Scout Association and Girlguiding UK. The Group is a trust with Trustees appointed in accordance with the Constitution which was renewed in March 2021. The constitution follows the Policy, Organisation and Rules of The Scout Association and Girlguiding UK
Financial Review 2020/21
The Accounts have been drawn up on the receipts and payments basis which is consistent with the previous year. The statement of assets and liabilities shows the nature of the assets controlled by Group, together with an estimate of current value, and any material liabilities that need to be met from the funds. Both the receipts and payments accounts and statement of assets and liabilities have been prepared following the guidance for accounting for smaller charities issued by the Charity Commission.
The level of subscriptions received reflects the number of members in the Group which has reduced due to the lower number of members attending meetings during the lockdown periods.
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As mentioned in the activities section the Group replaced the Hut Roof during the year. This cost over £44,000 which was covered by the funds previous raised and further grants and donations during the year. A further Covid Grant of £8,000 was received from St. Albans District Council which the Executive decided to allocate for the replacement of the roof. During the Financial Year the Group has received grants for the roof of £6,000 from Sandridge Parish Council and £5,000 from the Bernard Sunley Foundation. Consequently the Executive considers the Group to be in a position to start these urgent repairs in the summer. The Group is grateful to all organisations and individual who have contribute to the funds to enable the roof replacement to be completed this year.
Reserves Policy
The Group’s policy is to hold sufficient resources to continue the charitable activities if the group income and fundraising activities fall. The Group Executive Committee regularly reviews cash balances to ensure sufficient funds are held.
Following damage the replacement of the Hut Roof funds of £12,599 remained in the Roof Fund. The Executive Committee decided to continue to raise funds to cover any potential capital costs on mainataining the building and also potential enable an extension to the Hut in the future. Consequently the fund has been renamed to Building Fund in these accounts. The accounts show (on page 3) a separate reserve for the Building Fund, with other funds being represented by a General Fund.
Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Public Benefit Statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Serious Incidents
There were no serious incidents reportable to the Charity Commission during the financial year that should have been reported to the Commission but were not.
Risk and Internal Control
The Group has in place a system of internal controls that are designed to provide reasonable assurance against material mismanagement and loss that are proportionate to the size of the Group. These include 2 signatories being required for all payments and insurance policies to ensure insurable risks are covered. As members of The Scout Association and Girl Guiding UK the Group is covered by accident insurance for the relative activities under those associations and the Executive Committee have taken out additional insurance, such as building and contents insurance for the Group HQ, where appropriate.
The Trustees Report, Accounts and accompanying Statement of Assets and Liabilities were approved by the Trustees on 23 June 2022 and signed on their behalf by:
Nicola Wells Group Scout Leader
Phillip Coates Group Chairman
Colin Davison Group Treasurer
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1st Sandridge Scout and Guide Group
Receipts and Payments Summary for the Year Ended 31st March 2022
| Total Receipts for the year Total Payments for the year Net Receipts (Payments) for the year Cash, Bank and similar funds b/fwd Cash, Bank and similar funds c/fwd |
Current Year (£) 41,774 (58,722) (16,948) 57,659 £40,711 |
Previous Year (£) 40,331 (8,823) |
|---|---|---|
| 31,508 26,151 £57,659 |
Represented By:
| General Fund Opening Balance for the year Net Receipts (Payments) for the year (excluding payments from Building Fund) Transferred from / (to) Building Fund Closing Balance for the year Building Fund Opening Balance for the year Transferred from / (to) General Fund Payments out of Fund Closing Balance for the year Cash, Bank and similar funds c/fwd |
Current Year (£) 21,077 27,654 (20,619) 28,112 36,582 20,619 (44,602) 12,599 £40,711 |
Previous Year (£) 17,061 31,508 (27,492) |
|---|---|---|
| 21,077 | ||
| 9,090 27,492 0 |
||
| 36,582 | ||
| £57,659 |
During the year the Group replaced the Roof using funds from the Building Fund, and contributed to a stone bench in memory of Phil Wells which is situated by the entrance to the Hut. The total cost of these was £44,602.
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1st Sandridge Scout and Guide Group Receipts for the Year Ended 31[st] March 2022
| Membership Subs Less: Paid Activities and Camps Activities Camps Investment Income Donations/Grants Fund Raising(Gross) Income Tax Recovered Sundry Receipts Sale of Mini Bus Brownies and Explorers Hut Use Miscellaneous/Telephone TOTAL RECEIPTS |
Current Year (£) 15,896 (8,892) 7,004 773 1,471 2,244 3 28,080 636 2,206 881 720 0 1,601 41,774 |
Previous Year (£) 13,460 (7,822) |
|---|---|---|
| 5,638 | ||
| 380 140 |
||
| 520 | ||
| 182 26,709 4,951 1,771 0 560 0 |
||
| 560 | ||
| 41,774 | £40,331 |
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1st Sandridge Scout and Guide Group Payments for the Year Ended 31[st] March 2022
| Premises Telephone Light & Heat Insurance Repairs & Renewals Fire Protection, Cleaning, Other Activities and Camps Activities Camps Mini Bus Donations/Grants Fund Raising Expenses Administration Expenses Trustee Expenses Purchase of Capital Equipment Badges & Clothing Sundry Payments TOTAL PAYMENTS |
Current Year (£) 165 3,742 2,803 44,998 1,283 52,991 3,152 750 3,902 0 23 133 0 782 891 0 £58,722 |
Previous Year (£) 170 1,856 2,236 983 823 |
|---|---|---|
| 6,068 | ||
| 1,387 714 |
||
| 2,101 | ||
| 0 0 23 0 258 373 0 |
||
| £58,722 | £8,823 |
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1[st] Sandridge Scout and Guide Group Statement of Assets & Liabilities at 31[st] March 2022
| MONETARY ASSETS:Cash, bank and similar funds Bank Current Account(s) NS&I Investment Account (Reserve) Cash in hand Tax Claim for Year Ending 5th April 2022 NON-MONETARY ASSETS:Assets for Charity's own use Badge Stock Land and buildings Motor vehicles Scouting equipment, furniture, etc. LIABILITIES:Those due within one year LIABILITIES:Those payable after one year CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS |
Current Year (£) 7,343 32,100 1,268 40,711 46 £40,757 0 340,000 0 16,000 356,000 0 0 0 |
Previous Year (£) 14,909 42,096 654 |
|---|---|---|
| 57,659 595 |
||
| £58,254 | ||
| 0 340,000 2,100 16,000 |
||
| £358,100 | ||
| 0 0 |
||
| 0 | 0 |
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Independent Examiner's Report to the Trustees of the 1[st] Sandridge Scout and Guide Group
I report on the accounts of the Group for the year ended 31[st] March 2022 which are set out on pages 4 to 7.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act
-
to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act
-
to state whether particular matters have come to my attention
Basis of examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signature: Name: Martyn MacPhee Qualification: Accountant (Retired) Address 103 Stanley Avenue, Chiswell Green, St. Albans, Herts. AL2 3AQ
Date:
23 June 2022
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