17[th] St Albans Scout Group Trustees Annual Report
Period Start: 1[st] April 2020 Period End: 30[th] March 2021
Charity Name: 17[th] St Albans (St Michaels) Scout Group Also Known As: 17[th] St Albans (Abbey) Scout Group
Registered Charity Number 302576
Charity’s Principle Address: The Scout Hall, Oysterfields St Albans AL3 5TJ
Correspondence Address: 23 Prae Close St Albans AL3 4SF
Names of Trustees of the 17[th] Scout Group.
| Trustee Name | Office | Dates(Start/ End) |
|---|---|---|
| Saroja Sehjal | Group Scout Leader | Start 27/6/2022 |
| Alex Hill | Chair | |
| AndrewCarruthers | Treasurer | |
| Kirsty Mauldridge | Leader/ Trustee | |
| Rob Tanner | Leader/ Trustee | End 31/12/2021 |
| Trevor Simpson | Leader/ Trustee | |
| Simon Brooke | Leader/Trustee | |
| Rebecca Metcalfe | Leader/ Trustee | |
| Richard Head | Trustee (Temp Caretaker) |
Names of Area & National Scout Officers.
| Trustee Name | Office |
|---|---|
| Annette Payne | District Commissioner |
| Bear Grylls OBE | Chief Scout |
| MattHyde OBE | Chief Executive Scout |
Structure & Governance
At the top level the Scout Group is governed by the Scout Association Trust Corporation. This declaration of trust was made on the 16[th] June 1982.
At Group level the 17[th] St Albans is an Unincorporated Association. Trustees are appointed reappointed or tender their resignation at the Annual General Meeting, usually held in September.
The following policies governing the Group are devolved from the Scout Association:
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Volunteer Management
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Safeguarding Scouting Members
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CRB Checks
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Risk Management
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Complaints Handling and Reports of Misconduct
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Conflicts of interest
Management
The management splits into two parts:
The care of the youth members (Squirrels, Beavers, Cubs and Scouts) is the responsibility of the Leadership run by the Chief Scout Leader (GSL). Below the GSL are the individual Section Leaders.
The management of the facilities and financial aspects are the responsibility of the Executive Committee run by the Group Chair. Below the Group Chair are the Treasurer, Secretary and Caretaker.
Neither the Executive Committee or the Leadership of the 17[th] St Albans Scout Group are paid for their work.
Summary of Objectives
The Group aims to provide fun, adventure and skills for life and give young people the opportunity to enjoy new adventures, get recognised and rewarded for achievements, experience outdoors and take part in a range of creative, community and international activities, interact with others, make new friends, gain confidence and have the opportunity to reach their full potential.
Membership
Members can start at the Squirrels at age 4 and leave Scouts at age 14. They can go on to Explorer Scouts but this is not with the 17[th] . It is open to boys and girls and people of all faiths. During the reporting period there were 108 young members.
Traditional Scouting Activities
Most people think of Scouting activities as exploring the outdoors, camping, lighting fires and outdoor cooking. This of course is true and a big part of what the older Scouts do. But there are many other activities which build up young individual’s confidence to try new things for themselves.
Summary of Activities During the Reporting Period
We had an action packed year with all areas of the group running a varied and engaging programme. Our program was hit by the covid restrictions but we work together as a group to offer the children an online program which included online speakers, an indoor camp and lots of different activities and badge work. As restrictions eased we returned to face to face meetings outdoors and allowed the children to spend time socialising and getting used to being with other people. Once we were able we ran activity days and a camp all in line with the restrictions at the time.
Summary of Achievements During the Reporting Period
We managed to keep our young people engaged and members of the scouting movement. We awarded a silver scout award to one of the cubs and recognised the individual achievements of our members.
We also received grants and funding to support the unit and used the time that the hut was not usable to do some long needed maintenance. We had the grounds fenced securing the site.
We have maintained our external hirers and looked to increase our standing within our local community.
Future Plans
Going forward we want to maintain and possibly expand our membership with the support of our parents. We aim to continue to offer our members a wide range of activities and the opportunities to have new experiences.
We are hoping to continue the modernisation of the hut, by rewiring the hut and replacing the boiler, both jobs that need to be done. We are also hoping to carry out fundraising to replace the kitchen in the hut.
Financial Review of the Reporting Period
Cash at the bank remains in good health thanks in the main to grants from the local authority.
Declaration
The trustees declare that they have approved the trustees report above.
Signed on behalf of the 17[th] St Albans Scout Group board of Trustees
Andrew Carruthers
Date29/6/2022
17th St Albans (Abbey) Scout Group
1st April 2020 to 31st March 2021
| 17th St Albans (Abbey) Scout Group 1st April 2020 to 31st March 2021 |
||
|---|---|---|
| Opening Bank Account Balances Nat West Current Account Scout Association Deposit Account Total Cash at Bank Unpresented Cheques from 2018-19 (1083) Unpresented Cheques ( 1127, 28, 29, 30, 31) Unpaid Letting Invoices from 2019-20 (1362, 1363) START OF YEAR BALANCE INCOME Letting Subscriptions & Activity Fees Covid Grants TOTAL INCOME EXPENDITURE Utilities (Gas, Electricity, Water, Broadband) Hall Expenses & Maintenance (Fence £9,180) Scout Shop (Badges Etc.) Equipment Insurance (2 Years 2019-20 & 2020-21) Scout Association Capitation Fees Activity / Leader Expenses TOTAL EXPENDITURE END OF YEAR BALANCE Adjustments Letting fees due but as of 31st March 2020 unpaid (1362, 63) Unpresented Cheques from 31st March 2020 (1142) Unpresented Cheques from 2020-21 (1151, 53, 54, 55, 56) End of Year at Bank Closing Bank Account Balances* Nat West Current AC 31/03/2021 Scout Association Savings Account Total Cash at Bank 31/03/2021 |
21,151.61 3,500.00 |
|
| £24,651.61 97.15 3,019.40 666.50 £22,201.56 605.00 10,254.70 20,240.93 £31,100.63 3,577.35 9,763.14 496.45 224.81 5,427.16 4,987.50 689.79 £25,166.20 £28,135.99 666.50 75.00 3,549.04 £31,093.53 27,593.53 3,500.00 |
||
| £31,093.53 | ||
| Excess of Income over Expenditure | £5,934.43 |
17th st Albans (Abbey) Scout Group Report and Financial Statements For the year ended 31¥t March 2021 Charlty Number: 302576
IW. st Albans (Abbey) Scout Group Financial Statements for the year ended 31" Marth X121 Contents Pages Report ofTrustees statement of Financial Activities Balance Sheet Note5 to Financial Statements 6-8
IW. St Albans (Abbey) Scout Group Page I Report of the Tntstees forthe year ended 31" Marth 2021 The Trusteès are pleased to present their report togetherwith the flnan¢lal statements of the charityforthe year ended 31" March 2021. Rtftrence and adrninistsativt détslls Charity Number 302576 Scput Hall Oysterfields, Redbourn Road, St Albans AL3 SUP CoThtt Andrew CarrutheTS 23 Prae Close AL3 4SF Bankers National Westmirtster Bank plc. lost Poters Street, St Albans Herts ALI 3LY The trustees seNlng during the year and since year4end were as follows: Alex Hill chair Andrew Carnrthers Treasurer Rebecca Metcalfe Rithard Head Kirsty Mauldridge RobberTanner Simon Brooke
i.St Albans {Abbey) Scout 6roup Page I Report of theTrustees for the year ended 31" Marth 2021 (continued) Stnfcture The 17 . St Albans IAbbeyl Scout Group is a chartty registered in England & Wales INumbeT 3025761. Thè Group is registsred with the Scouts Association. The goverr¢ing body is the Scout Trust Deed 1969 Leasè dated 6 . October 1970. The group operates and maintsins the sctyjt hall at Oysterfields. Off Redbourn Road. St Albans. The freehold of the Property Including the hall 15 owned by St Albans fjty and Distrirt Council. The group is supported by the Cathedral and Abbey Church of St Albans. Appolntment of Trustees The trustees are appointed either byvlrtue of their office held withing the Scouting Group or bv elertion 3t the Group's AftnLtal Review or by co-option from the parents of children wlthin the Group following recommendation of existing trustees. Trustee indurtlon and training All new trustees receive a briefing on the charity. its decisions making prosseS and recent financial performance. Organisation The board meets at least once each term. There are no sub-committees. Rlsk Management A formal assessment of thè risks at the Hall is undertaken by the Group Scout Leader ReseThes Policy Thè trustees are planning to build frnancial reserves to enable fvrther contingencyft)r unplanned maintenance of the Scout Hall and to support the activitie5 of the Group.
Irh. st Albans (Abb) Scout Group Page 3 Report of the Trustees forthe year ended 31 Marth 2021 Icontlnued) The Airn5 and Ob ecti¥es The Group aims to deliver on the Scouvs objective of providing adventurous activities and personal development for young people aged &25 years. Achlevement and Perfarnwnce All parents are encouraged to join the Group's Annual Review meetin& The rèview will indude presentations by the Group Scout Leader, Chairman and each of the section leaders. Fin8ncial Revlew Each section of the Group takes responsibility for the prompt collection of subscriptions to meet Hall & all associated cost& In 2021 the Group received £20.241 from the Government in respect of a COVID19 grant. These monies are not repayable. The Balan Sheeton page 5 shows the funds managed by the Group. The stability ofthe finanaal position allows the Grcyjp to maintain and improve the Hall and èqulpmenL Outlook The Group is ¢ommltted to maintaFning the Scout Hall at Ctysterfield and meeting the Group's objectives. Stalementof Trustees Respon*knilities The trustees are responsible to prepare the Report of thÈ Trustees and the finanual statements in accordan with applicable law and U$ GAAP criteria In preparing these finanttal statements, the trustees are required to: L Select suitable accounting policies and apply thèm consistently 2. Observe the methods and principle5 in the Charity SORP 3. Make judgements and estimates that are reasonable and prudent Prepare financial statements on the going concern basis unless it is Inappropriate to presume that the charitywill in continue In business. The trustees are responsible for keeping properfinanual records which disdose with reasonable accuracy at the time the financial p051tion of the Charlty. The Trustees are also responsible for safeguarding the assets of the charity and hènce taking reasonable steps f¢)r the prevention and detection of fraud and other irregularities. Signed o f of the trustees by Andrew Carruther5 Approved by the Trustee5 ¢in 2V1212021
ilk. st Albans IAbbey) Scout Group Page 4 Statement of Financial Acti¥itie5 fortheyear ended 31" March 2021 Note 2021 2020 Incoming RescJurce5frL>m chtsritoble ortivities Subscriptions Lètting Income Fundraising COVID19 Government Grant 10,255 13,259 5,117 1,020 20.241 Totsl Inconung resources 31.101 19,396 Resou4Tes expended Charitable Athities Scout Association 4320 6.329 5,847 Operation of Scout Hall otherscovting activities Govemance Costs 15,416 4,763 3¢JJ 25,467 16,496 Net lTrcominK Re50tsrces Reconciliation of fijnds Total Funds brought f(¥ward Totsl Fund5 carried forward 20,869 26,503 17. 20.869 The Statement of Financial Activities indude$ 8118ains and losses reco8ni5ed in the year. All intoming resources and resour$ expended derive from continuing activities.
Irh. st Albans (Abb) Scout Group Page S 8alanceSheet as at 31" March 2021 Notes 2021 2020 Fixed Assets Tangible fixed assets Current Assets Scouts Association Cash al Bank 3,500 3,51X) 31.1 24,652 Liabllltles Creditors falling due in one year 4,591 3,783 Nét assets 2fy503 20,869 The furKls of the tharity Unrestricted income funds 26,503 20.869 Total Charity Funds XJ.869 These statements were approved bythe Tru5tee5 on 2111212021 and were signed on its behalf by Andrew Carruthers Treasurer
Ifh.stAlbans (Abbey) Scoul Group Page 6 Notesto tho attounts for the Yrended 31°. Marth ZOII l. Account. Policies Accoyntiry Conventlon The financial statements have bèen prèpared under the historical cost convention and the requirement5 of the Statement of Recommended Prarti¢è, Accounting and Reporting by Charittes. Incomlng Resources Voluntary income (indudin8 donation5, gifts and lega(ies) and income from tharitable activities are recognised where there is entstlement. rtaIntY of rÈcÈipt and the amount can be measured with sufficient reliability. Resources expended Expenditure is rec(enised when a liability is incurred. tharitable actiwties indude expenditure associated with the accommodation and care of scouts. Governance costs include those incurred in thè governancè of thè tharity and its assets. These are primarily associated with statutory requirements. Irfeco¥eTable VAT All resources expended are classified under activities that aggregate all costs related to that category. Irrecoverable VAT is charged againstthe category of resour for which it was incurred. Tallgl le Fixed assets Individual fixed assets are only capitslised ateost whère they eed £l,LYKJ Funds structure All funds are unrestricted income fijnds. L COVID196rnnt The Group received a grant from the Governmentwith respect tothe COV1019 pandemic financial 5UPPOrt to charities.
17th. stAlbans (Abbry) Scout Group Pa8e 7 Notes to the att(nts forthe yearended 31°. Mar(h 2021 3. Ana arftable enditure The tharity undertakes dlrert charitable activities only and does not make any grant payment& 2021 2020 Operation of Scout Hall Utilities Hall Expenses IFence Repair £9.1801 Insuran 3.577 9,763 5,427 3,655 2.674 Otherscout activities S¢outAsso¢iation Capitation Fees Scout Shop Equipmènt Other Expenses 4,989 4,320 225 252 5.089 Totsl Charitable experxliture 14496 The Trustees are pleased to note that the St Albans City and District Council have continued to offer the tsll discretionary relief from the non-domestlc rates for the Scout Hall in this period. 6overnante costs Acwntsn¢y Fees 300 No Trustèe, or persons rèlated to or connected by business to them has received any remuneration tr reimbursement of expense during the year 5. Tan Jle Flxed Assets The scouts Hall in Oysterfields wa5 opened on 3" June 1973 following landscaping of the site and constCtIon of the Hall by the Tru5tee5 and other volunteers. The costs associated with it5 construction were not capitslised at that tlme. The property has not been revalued since. The Scouts Hall and garage are currentW insured for a total value of £ 343,384 6. CreditorsfaA ithl one ear Utilittes and other supplsers Accountancy Fee 4.291 3LKI 3.783
Iyh. st Albans {Abbey) Scoul Group P•ge 8 Notesto the accounts for the yr ended 31". Marth 2021 These accounts for the period ended 31 March 2021 have beèn preparèd from the records provlded, The following work was performed Review of bank reconciliation and agreement of year*nd bank balances to bank statsments Calculation of debtors and creditors Review of Trustee Report Preparation of the Trustee Accountsfor the yearending 31,. March 2021 Dalton AC FD Financial SerniLt5