## Trustees' Annual Report ## For the period to end From (start date) **0 1 0 4 2 4** date **3 1 0 3 2 5** |**Section A**|**Reference and administration**
**details**|**Reference and administration**
**details**|**Reference and administration**
**details**|**Reference and administration**
**details**|**Reference and administration**
**details**|**Reference and administration**
**details**|**Reference and administration**
**details**|**Reference and administration**
**details**| |---|---|---|---|---|---|---|---|---| |Charity
name
Other names the charity is
known by
Registered charity number (if
any)
HQ registration number
Charity’s principal address|16thSt Albans ScoutGroup
3
0
2
5
7
5
3
0
5
0
2|||||||| ||Wilcox Hut|||||||| ||Oakdene Way|||||||| ||St Albans|||||||| ||Postcode|A|L|4||0|F|R| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
2
3
4
5
6
7
8
9
10
11
12|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Nigel Welford|Group Lead
Volunteer|| ||Alex Nikitits||| ||Stephen Clarke||| ||Michael Lancaster|Treasurer|| ||Kerry Clarke||| ||Samuel Carr||1 September 2024| ||Katie Dettmer|Secretary|| ||||| ||||| ||||| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ ||Type ofadvisor|Name|Address| |---|---|---|---| ||Barney Gray|Accounts Scrutineer|| ||||| ||||| ||||| ||**Section B**
**Structure, governance and**
**management**||| ||||| Description of the charity’s trusts Type of governing document The Group's documents are those of The Scout (e.g. trust deed, constitution) Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a trust established under its rules which (e.g. trust, association, are common to all Scouts. company) The Trustees are appointed in accordance with the Trustee selection methods Policy, Organisation and Rules of The Scout Association. (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) You may choose to include additional The Group is managed by the Trustee Board (formally information, where relevant, about: known as Group Executive Committee), the members a) the induction and training of trustees; of which are the ‘Charity Trustees’ of the Scout Group b) trustee' consideration of major risks which is an educational charity. As charity trustees and the systems and procedures to they are responsible for complying with legislation manage them applicable to charities. This includes the registration, Policies and procedures adopted for: keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of Chair, Treasurer and Secretary together with the Group Scout Leader, Deputy Group Scout Leader (where the position is filled), individual section leaders (if opted to take on the responsibility), elected parent representation and any co-opted members. The Committee meets 4 times a year or more regularly if the business of the Trustee Board so requires. Members of the Trustee Board complete _“Essential Information”_ training within the first 5 months of joining the committee. This Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; ## **Risk and Internal Control** The Trustee Board has identified the major risks to which they believe the Group is exposed to, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee regularly reviews the subscriptions to ensure they remain at an appropriate level to cover outgoings and could raise the value of subscriptions to increase the income to the group, either temporarily or permanently. Reduction or loss of leaders. The group is completely reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. **Section C** Summary of the objects of the charity set out in its governing document Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section **Objectives and activities** ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. ## **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in The 16th St Albans Scouts Group engage in a diverse relation to these objects range of activities that are consistent with the Values of Scouting. Details of these activities are provided in section D of this report. Additional details of the objectives and activities (optional information but encouraged as best practice) You **may choose** to include further n/a statements, where relevant, about: - policy on grantmaking; - contribution made by volunteers; - policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. **Section D** **Achievements and performance** The 16[th] St Albans continues to be a thriving and active Scout group with 2 Scout Troops, 2 Cub Scout Packs and 1 Beaver Scout Colony run by dedicated volunteer leaders and supported by assistant leaders. As a group we continued the tradition of attending the St George’s day parade through St Albans which was well attended by all sections. A Family Camp was organised at PACCAR in Chalfont with over 100 attendees who enjoyed a weekend of Scouting activities, both leader and PACCAR led with a traditional camp fire on the Saturday evening. ## Beaver Colony - Throughout the year the Beaver Scouts worked on elements of all the challenge badges as well as completing activity badges. - 10 Beaver Scouts invested this year - 5 Chief Scout’s Bronze awards. - Visits to Fire Station, De Havilland Air Museum & North London Model Railway. - Lots of crafts & design and games in the scout hut. - Guest speakers from a nurse and a vet. ## Cub Scout Packs We have continued to run two active Cub Packs, on Wednesday and Saturday, and they have taken part in a varied and full programme over the year. We have a group of dedicated leaders who are supported by a team of young leaders, and parent helpers. Action-packed camp at Gulliver’s Land and Christmas sleepover at the scout hut. Visits to the St Albans district gang show and laser quest. And we joined the district again for a Christmas movie at The Odyssey Cinema. Joined the county Bushcraft event and had a great time learning essential skills for surviving in the great outdoors. When not taking part in camps, scouting activates at the scout hut. ## Scout Troops The Wednesday Scout Troup has continued to thrive with a Troop size of twenty-six, the majority of whom attend every Wednesday evening. We have had a number of Scouts move on to Explorers and a few complete their D of E Bronze voluntary service with the Troup. Leaders deliver a varied program throughout the year based on the Scout Award scheme, and the Leadership Team (comprising of adult leaders and senior Scouts) meets three times a year to plan the program for each term. We aim to move Scouts through the award scheme during their time in the Troop. Throughout the year the Troop presented seventy-six badges across topics that include Teamwork; Length of Service in Scouting; Nights Away – a few Scouts have now registered more than twenty nights away.. Friday Scout Troop including taking part in a District organized Night Hike Challenge activity in early December. The Wednesday Scout Troup Leader would like to record his thanks to the Scouts in the Wednesday Troop for their unwavering enthusiasm for all the activities the Group engages in, and also to the adult volunteers and ad-hoc parent helpers without whom it would not be possible to deliver the program. The Friday Scout Troop participated in the following activities throughout the 2024/25 year: - Spring Camp at PACCAR where Scouts were responsible for all of their own meals and completed a pioneering project. - I’m a Scout, Get me out of here district competition where Scouts needed to collect stars to earn their food and participate in a ‘bush tucker’ trial - Green Beret county competition in November alongside 150 other teams from across Hertfordshire. - St Albans Sleepout to help raise money for local homeless charities. - An overnight stay secret nuclear bunker ## **Section E** ## **Financial Review** ## **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £4,500. n/a n/a The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream bank – Barclays. The Treasurer and Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Trustee Board considers the cash flow requirements. **Section F** **Other Optional Information** Active discussion on how to refurbish the scout hut for another 50+ years of service. Section G Declaration The Iru51ees declare that they have approved the trustees, report above Signed on behalf of the ehaniy's trustee5 A)L)afvrl signatu￿8) Full namelsl John WeKor Position leg Sectytary. Chairl Grou Scout Leader 10112125 Date ## 16th St. ALBANS SCOUT GROUP Charity Registration 302575, Registration number 30502 ## Receipts & Payments Account Summary |Total receipts for the year
Total payments for the year
Net reciepts for the year
Cash Banked and similar funds brought forward
Cash Banked and similar funds carried forward|2024/25
2023/24
2022/23
£
£
£
20238
35798
54256
-51037
-27714
-27714| |---|---| ||**-30798**
**8084**
**26542**
66758
58674
32132| ||35960
66758
58674| The above account and accompanying statement of assets and liabilities were approved by the Trustees on |……………………….|and signed on their behalf by|||| |---|---|---|---|---| |Nigel Welford - GSL||Mike Lancaster - Treasurer||| |………………………………………………………………………………….||……………………………………………………………………………….||| ||Statement of Assets & Liabilites|||| |||2024/25|2023/24|2022/23| |||£|£|£| |MONETARY ASSETS||||| |Bank Current Accounts(s)||12584.5|15,164|50648| |Bank Deposit Accounts(s)||29191.69|28,272|8026| |||41776|43436|58674| |16th St. ALBANS SCOUT GROUP
Receipts
MEMBERSHIP SUBSCRIPTIONS
Less: Paid to District
INVESTMENT INCOME RECEIVED
Bank Interest
Property Rents
DONATIONS/GRANTS
ACTIVITIES
Camps
Other
OTHER INCOME
Gif Aid Recovered
TOTAL RECEIPTS FOR THE YEAR
Expenses
PREMISES
Ground Rent
Light, Heat & Water
Cleaning
Hut Insurance
Repairs & Renewals
ACTIVITIES
Camps and trips
General actvites
FUND RAISING EXPENSES
ADMIN/ESTABLISHMENT EXPENSES
General expenses
Purchase of Badges & Scoutng Material
Interest paid & bank charges
PURCHASE OF CAPITAL EQUIPMENT
Camping & Kitchen Equipment
TOTAL PAYMENTS FOR THE YEAR|
2024/25
£
1144
-£8,261.5|2023/24
2022/23
£
£
0
12851
13039
Membership
£3,179
0
-6272
-6466
Rent and Interes
£1,220
9
6580
6573
Donatons
£1,235
Actvites
£14,605
2
245
17
0
4,695
6470
2
4940
6487
5
1859
755
4
1859
755
5
19759
34281
0
0
0
5
19759
34281
0
2662
6160
0
2662
6160
8
35798
54256
0
500
250
3
2595
2902
0
750
1050
Actvites
£13,519
0
1306
4230
Premises
£3,895
5
490
2217
Badges and Mat
£0
5
5641
10649
Bank Fees
£651
Admin
£279
Equipment
£0
3
39543
12293
7
1439
877
9
40982
13170
0
0
5
698
915
0
1391
1382
651
668
2740
2965
1674
930
0
1674
930
4
51037
27714
Mem-
bership;
£3,179
Rent and
Interest;
£1,220
Donatons;
£1,235
Actvites;
£14,605
Income
Actvites; £13,519
Premises; £3,895
Bank Fees; £651
Admin; £279
Expenses| |---|---|---| ||317
419.7
80|| ||1219.7
123
1235.2
1460

1460

|| ||2023|| ||50
2046.4
115

198.|| ||389
11606.
1912.5|| ||1351
278.5

|| ||1741|| CHARITY COMMISSION -] FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A , ¥ Independent Examinetrs Report i Report to the trustees 16TH ST ALBANS SCOUT GROUP I" On accounts for the y￿r ended 2025 Charity no lif any) 302575 Set out on pages Irèmèmber to InGludE thè pag8 TrumbpKs 4f sddil.DTraJ s4oeiE I report lo the trustees on my examinab'on of the accounts of the above char'ty I the Trusl'l for the year ended 31103 12025, Responsibilities and . basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carryiry out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515}Ibl of the Act. Independent I have completed my examination. I confirm that no material matters have come to m5 examinef s statement atterTrlion in connection with the examination lolher than that disc105ed below ') which gives me cause to believe that in. any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter cOnsKler￿l as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attenb'on should be drawn in this report in order to enable a proper understarKling of the accounts to be reached. Signed: Date: Name: Barney Grey Relevant professional qualificationls) or body (if any): Address: IER Oct 2018 ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** .