2025-03-31-accounts - 9th St Albans Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report

For the period

----- Start of picture text -----
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 9th St Albans Scount Group
Other names the charity is known by
Registered charity number (if any) 3 0 2 5 7 4
HQ registration number
Charity’s principal address 68 Lemsford Road
St Albans
Postcode A L 1 3 P T
----- End of picture text -----

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

21/06/24-31/03/25
01/04/24 - 21/06/24
Chairman
21/06/24-31/03/25
21/06/24-31/03/25
21/06/24-31/03/25
Chairman
Treasurer
Simon de Baat
Nicola Pearce
Robert Baker
Secretary
Trustee Name
Greg Smith
Sarah Clyne
Harry Kinsley
Christopher Welford
David Head
Dates acted if not
for whole year
Office (if any)
21/06/24-31/03/25
Matthew Durkin
Philippa Tulberg
Mark Wilkinson
Claire Wainwright
Latie Mordecai

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor	Name	Address
Independent Examiner	Gary Heywood	1 Silk Mill Road, Redbourn, AL3 7GE

1 LT700001 (14 September 2024)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues Trustee selection methods How the charity is constituted You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them Type of governing document	The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Secretary, Treasurer, Individual Section Leaders (if opted to take on the responsibility) and parent represenatives and meets every 3 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

Section B

Structure, governance and management

Description of the charity’s trusts
Additional governance issues
Trustee selection methods
How the charity is constituted
You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
Type of governing document

The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Secretary,
Treasurer, Individual Section Leaders (if opted to take on the
responsibility) and parent represenatives and meets every 3
months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.
The Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.

2 LT700001 (14 September 2024)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.

3 LT700001 (14 September 2024)

----- Start of picture text -----
Section C Objectives and activities
The Purpose of Scouting
Summary of the objects of the charity set Scouting exists to actively engage and support young people
out in its governing document in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy
and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which
we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation
to these objects
Scouts
During the year to 31st March 2025, the Troops averaged
approximately 20 young people with 5 leaders supporting
them.
Cubs
During the year to 31st March 2025, the Packs averaged
approximately 20 young people with 5 leaders supporting
them.
Beavers
During the year to 31st March 2025, the Colonies averaged
approximately 18 young people with 6 leaders supporting
them.
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of As can be seen by the Sectional Reviews, the Group has
the charity during the year continued to run and engage its young people throughout the
financial year. Highlights for the sections, include activities
such as a Centenary Camps involving all sections, Night
Hikes and a Night at the Zoo.
----- End of picture text -----

4 LT700001 (14 September 2024)

Section E	Financial Review
Further financial review details Youmay chooseto include additional information, where relevant, about: Brief statement of the charity’s policy on reserves • the charity’s principal sources of funds (including any fundraising);	Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group held reserves of approximately £32,000 against this at year end. This is above the level/below required for operating expenses. However this can be explained by the need for future potential expenditure on the buildings and premises. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £10,000. The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.

Section E

Financial Review

Further financial review details
Youmay chooseto include additional
information, where relevant, about:
Brief statement of the charity’s policy on
reserves
• the charity’s principal sources of funds
(including any fundraising);

Investment Policy
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.
The Group held reserves of approximately £32,000 against
this at year end. This is above the level/below required for
operating expenses. However this can be explained by the
need for future potential expenditure on the buildings and
premises.
Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Trustee Board considers that the group should hold a sum
equivalent to 12 months running costs, circa £10,000.
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.

5 LT700001 (14 September 2024)

----- Start of picture text -----
Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
Section G Declaration
----- End of picture text -----

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chair)	Simon de Baat Robert Baker Chairman Treasurer 3 0 0 4 0 5

6 LT700001 (14 September 2024)

9th St Albans Scout Group (Charity no. 302574) Receipts and payments account

----- Start of picture text -----
Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 14,370 12,475
Donations 183 653
Gift Aid - 1,998
Sub total 14,553 15,126
Fundraising events (gross)
Section activities 3,762 1,994
Camping 6,085 2,260
Sub total 9,847 4,254
Scout hut income
Hire of building and premises 2,720 2,485
Sub total 2,720 2,485
Total Gross Income 27,120 21,865
Total receipts 27,120 21,865
----- End of picture text -----

00002 (October 2024)

1 of 3

9th St Albans Scout Group (Charity no. 302574) Receipts and payments account

----- Start of picture text -----
Year start date Year end date
For the year
01/04/2024 To 31/03/2025
from
Receipts and payments
2024/25 2023/24
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Membership subscriptions paid to District 7,847 5,883
Adult support and training 50 100
Electricity, Gas and Telephone 3,665 3,852
Insurance 1,595 1,719
Repairs and Renewals 4,772 3,278
Materials and equipment 2,682 1,447
Section activities 3,980 2,571
Contribution to camp costs 5,507 2,087
Bank and OSM charges 866 675
General expenses 127 98
Sub total 31,091 21,710
Total Gross Expenditure 31,091 21,710
Total payments 31,091 21,710
Net of receipts/(payments) - 3,971 155
Cash funds last year end 36,096 35,941
Cash funds this year end 32,125 36,096
----- End of picture text -----

00002 (October 2024)

2 of 3

9th St Albans Scout Group (Charity no. 302574) Receipts and payments account

Year start date Year end date For the year 01/04/2024 To 31/03/2025 from

----- Start of picture text -----
Statement of assets and liabilities at the end of the year
31st March 2025 31st March 2024
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account 32,125 36,096
Total cash funds 32,125 36,096
(agree balances with receipts and payments account) ok ok
Total net assets 32,125 36,096
----- End of picture text -----

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 30th April 2025 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by

----- Start of picture text -----
Signature Print Name
Simon de Baat Chair
Robert Baker Treasurer
----- End of picture text -----

00002 (October 2024)

3 of 3

L7700006- Tfidependent Examine5 Reportto th?Trt V•nuary 2024) Independent examtnerf5 report to the trustees of 9th st Albans Scout Group I reFx)rtto thetrustees o¥J my examinatton of the accounts of the gJ StAibaT)s Scout Group forthe year ended 315t March 2025. Responsibilitie5 and basis of report As the charity trustees ofthe 9th StAU)ans Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 fthe ACVI. I report in respettof my examination of the St Alban5 Scout Group accounts carried out under SEcbon 145 of the 2011 Actand In caTtwng out my examination I have followed aLLthe appCable Directions given by the Charity Cornmission ijnder section 1451511bl of the Act Independent examiner's statement I have compLÈted my examinatio I confirm that no merial matters have cometo Fny *tention in connection wsth the examination ging mecaLse to believe that in any Tnatrrial respect accounting records were not kept in respert of the 9ty St Aibans Scout Group as required by 5ectson 130 ofthe A¢ 2. the accou¥rts do not accord with those records. I have no concems and have come auoss no other matteT5 in connection the examinatson to which attention should be drawn in this report in order to enabLe a prgper understanding ofthe accounts to be reached. Signed: Name: Gary Heywood IICA Relevant professionaL qualification or membership of professional bodie51rf 4nyl: ICAEW Addres5: 1 Silk Mill Road. RedbourrL 7GE