2024-12-31-accounts - Rickmansworth And Chorleywood District Scout Council

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Trustees' Annual Report

For the period

From (start date)	0	4	3	1	2	2	4

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	Rickmansworth & Chorleywood District Scout Council 3 0 2 5 6 6 1 0 0 0 1 4 4 5
	2 PineRidge
	London Road
	StAlbans
	Postcode	A	L	1	1	J	E

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

Trustee Name	Office (if any)	Dates acted if not for whole year
Martin Lantree	Chair
John Back	Treasurer
JuliaPich	LeadVolunteer
PaulJohnson
Padmini Naicker
AndreRoy
GuyAnstiss		10/06/24 -31/12/24

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B	Structure, governance and management
Description of the charity’s trusts (e.g. trust deed, constitution) Type of governing document (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted
	The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The District is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
You may choose to include additional
information, where relevant, about:

The District is managed by the District Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Trustee Board consists of the Chair, Treasurer and 7
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 3 months.
Members of the Trustee Board complete Safety &
Safeguarding training within the first 30 days, and Being a
Scouts Trustee learning within the first 6 months of joining the
Board, and hold a valid TSA DBS.
This District Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies and
rules. Their support helps other volunteers run high-quality
and safe programmes that gives young people skills for life.

2 LT700001 (27 February 2024)

a d sa e p og a es t at g es you g peop e s s o e

Section B Structure, governance and management (continued)	Section B Structure, governance and management (continued)
	Risk and Internal Control The District Trustee Board has identified the major risks to which they believe the District is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The District is primarily reliant upon income from subscriptions and fundraising. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the District as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Reduction or loss of members. The District provides activities for all young people aged 4 to 18. If there was a reduction in

Section B
Structure, governance and management (continued)

Risk and Internal Control
The District Trustee Board has identified the major risks to
which they believe the District is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The District
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
District through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The District is primarily
reliant upon income from subscriptions and fundraising. The
District does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the District on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The District is totally reliant upon
volunteers to run and administer the activities of the District. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the District as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the District.
Reduction or loss of members. The District provides activities
for all young people aged 4 to 18. If there was a reduction in

3 LT700001 (27 February 2024)

y g p p g membership in a particular section or the District as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the District. Material mismanagement or loss. The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise.

	The District, through the Groups and Explorer Units, delivered an extensive programme of progressive training including camping, watersports and other outdoor activities to some 740 young people in the Rickmansworth and Chorleywood area. The District facilitated and administered the selection, DBS checking and some of the training of the volunteer adults needed to run the various Sections within the Groups and the El Uit
	xporer ns

4 LT700001 (27 February 2024)

Explorer Units.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement

	The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The District, through the Groups and Explorer Units, delivered an extensive programme of progressive training including camping, watersports and other outdoor activities to some 740 young people in the Rickmansworth and Chorleywood area.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The District held reserves of approximately £20,000 against this at year end. This is the level required for operating expenses. Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Trustee Board considers that the District should hold £20,000.

5 LT700001 (27 February 2024)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising);

how expenditure has supported the key objectives of the charity;
investment policy and objectives;

Investment Policy The District does not have sufficient funds to invest in longer term investments. The District has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.

Section F Other Optional Information

Plans for future periods (details of any significant activities planned to achieve them)

Section G

Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Martin Lantree Full name(s) Martin Lantree Position (eg Secretary, Chair) Chair Date 2 7 0 4 2 5

6 LT700001 (27 February 2024)

Consolidated Accounts for the year to 31st December 2024

			Consolidated
	District	Explorers	Accounts
	£	£	£
Income for the year to 31/12/24
Capitation & Subscriptions
Capitation Received	49680.00
Membership Subscriptions		14362.84	14362.84
Capitation Discount received		95.00	95.00
Activities
Cubs	3230.00		3230.00
Lottery	6.76		6.76
Explorers		23539.16	23539.16
Whole District	3405.00		3405.00
Campsite	158.00		158.00
Total Activities Income	6799.76	23539.16	30338.92
Other Income
Badges	2449.05		2449.05
Donation		762.62	762.62
Gift Aid		4087.80	4087.8
Fund Raising		10696.05	10696.05
Sponsorship			0
Total Other Income	2449.05	15546.47	17995.52
Total Income for the Period	58928.81	53543.47	112472.28
Payments for the Year to 31/12/24
	£	£	£
Capitation Paid	38640.00	6412.50	45052.50
Capitation Discount paid	736.00		736.00
Administation costs	1090.07	1046.83	2136.90
Partnership Fees		4093.52	4093.52
Equipment	311.77	284.44	596.21
	40777.84	11837.29	52615.13
Activities
Beavers			0
Cubs	2559.37		2559.37
Scouts			0
Explorers		33092.30	33092.3
Whole District	3525.00		3525.00
Campsite	2564.28		2564.28
Total Activities	8648.65	33092.30	41740.95
Purchase of Badges	2115.36	393.68	2509.04
Uniform			0
Training	1418.00	300.00	1718.00
Fund Raising		10048.00	10048.00
Total Payments for the period	52959.85	55671.27	108631.12
Summary for the Year to 31/12/24
	District	Explorers	Total
	£	£	£
Total Receipts	58928.81	53543.47	112472.28
Total Payments	52959.85	55671.27	108631.12
Net Receipts	5968.96	-2127.80	3841.16
Cash, bank b/f	32447.33	45012.71	77460.04
Transfers	10284.17	-10284.17	0.00
Cash & Bank c/f	48700.46	32600.74	81301.20
Petty cash	8.05		8.05
Bank	48692.41	32600.74	81293.15
	48700.46	32600.74	81301.20

Independent Examiner's Report to the Trustees of Rickmansworth and Chorleywood District Scouts {Charity No.302566) for the Year Ended 31st December 2024 I report to the trustees on my examination of the accounts of Rickmansworth and Chorleywood District Scouts ('The Trust,) for the year ended 31st Dernber 2024. Responsibllitle8 and basis of report As the charity trustees you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trusts, accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examinerfs ststsment I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving me cause to believe that in any rnaterial respect: The accounting records were not kept in accordance with section 130 of the Act; or the accounts do not accord with those records; or The accounts did not comply with the applicable requirements conmIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2006 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 8th April 2025 Name: Mrs J P Baker Qualification FCCA Address: 15 Grosvenor Court Mayfare Croxley Green Rickmansworth Herts. WD3 3LL