` ## **Trustees’ Annual Report For The Period 1[st] April 2023 to 31st March 2024** ## **Section A: Reference and Administration Details** Charity Name: Croxley Green Scout Group Other name the charity is known by: 3[rd] Rickmansworth & Chorleywood Registered Charity No. 302563 The Scout Association Registration Number: 38539 Principal address: 159 Watford Road Croxley Green Rickmansworth Herts. WD3 3ED Charity Trustees: Mr A, Glasser Chairman from 17[th] November 2023 Mr. T. Batchelor GSL until 9[th] May 2024 Mr. G. Hall President Mrs. J. P. Baker Treasurer Mrs. A. Collins AGVL Mr. M. Roffe Mr. P. Seidler Mr P. Wills ## Custodian Trustees: The Scout Association Trust Corporation Bankers: Lloyds Bank plc. Barclays Bank plc. ## **Trustees’ Annual Report For the year ended 31st March 2024** ## **Section B: Structure, Governance and Management** The Group’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules, which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with the legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 trustees (including 2 Ex Officio Trustees and 2 co-opted Trustees) and meets every 4 months. Members of the Trustee Board complete 'Being a Scouts Trustee' training within the first 6 months of joining the Board. The Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order and everyone follows legal requirements and the organisation’s policy and rules. Their support helps other volunteers run high quality and safe programmes that give young people skills for life. The Group has in place systems of internal control that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. ## **Section C: Objectives and Activities** ## **The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. ## **The Values of Scouting** As Scouts we are guided by these values: **Integrity** - We act with integrity; we are honest, trustworthy and loyal. **Respect** - We have self-respect and respect for others. **Care** - We support others and take care of the world in which we live. **Belief** - We explore our faiths, beliefs and attitudes. **Co-operation** - We make a positive difference; we co-operate with others and make friends. **Trustees’ Annual Report For the year ended 31st March 2024** ## **Section C: Objectives and Activities (Cont.)** ## **The Scout Method** Scouting takes place when young people. in partnership with adults work together based on the values of Scouting and: - Enjoy what they are doing and have fun - Take part in activities indoors and outdoors - Learn by doing - Share in spiritual reflection - Take responsibility and make choices - Undertake new and challenging activities - Make and live by their Promise ## **Public Benefit Statement** The Group meets the Charities Commission’s benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Section D: Achievements and Performance** The Group has continued to provide Scouting activities for Beavers, Cubs and Scouts throughout the financial year 2023-2024. The Group consisted of one Beaver Colony, two Cub Packs and one Scout Troop at 1[st] April 2023. Unfortunately, we had to close one of the Cub packs at the end of the Summer Term due to a lack of Leaders. All Sections have good numbers and a waiting list of prospective members has been maintained. Group membership at 31[st] January 2023 was 67. All the Sections have undertaken a varied programme of activities, both within the Group's Headquarters building (in use 3 evenings a week) and at various outside locations. Activities include finding out about their local community, conservation, handicraft skills, first aid, camping skills, water sports, navigation, understanding other faiths, working in teams and above all having fun. The Sections have also taken part in various District and County events. ## **Section E: Financial Review** The group’s policy on reserves is to hold sufficient resources to continue the activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum of £1,500.00 against this. At the 31[st] March 2024 the Group held £24,625.51 in its Building Fund, £5,272.08 in its Transport Fund, £590.00 in its Environmental Fund, £1,420.00in its Members Support Fund, £947.71 in its HCC Project Fund and £1491.13 in the Equipment Fund. Trustees, Annual Report For the year ended 31st March 2023 Scouts Croxley Green Section E: Financial Review (ConL) The Group does not have sufficrent funds to invest in longer terni investments. The Group has therefore adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section F: Future Plans The Group has just under £25,000 in our Building Fund and this will be used to erect a fence around the whole perimeter of the Group's land and then we will look into replacing or ￿pairing the outside storage buildings. Our Minibus is essential to us being able to offer our members a full range of scouting activities and was acquired through a support scheme offered by West Herts. Training. It is reaching the end of its life and we are considering when to replace rt. We are keen to recruit both unrformed and non-unrforrned volunteers. With our plans to irnprove our facilities we are particularly keen to increase the rnembership and experience of our Group Management Commrttee. S•ction G: D•claratlon The trustees declared that they have approved the trustees report above. Signed on beh8ff of the charity's trustees on 4th Juty 2024. (Angus Glasser- Chair) .(Annette Collins - Assistant Group Volunteer Leader) ## **Croxley Green Scout Group (Charity no. 302563) Receipts and Payments Account** ## **For the Year 1st April 2023 to 31st March 2024** ## **Receipts and payments** |**Receipts and payments**|||||| |---|---|---|---|---|---| |**Receipts**|**Unrestricted**
**funds**
**£**
**14,101**
**2**
**-**
**1,073**
**14,758**
**29,934**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**4,916**
**-**
**-**
**4,916**
**-**
**-**
**-**
**-**
**-**
**34,850**||**£**
**-**
**54**
**36**
**603**
**343**
**444**
**1,585**
**3,064**
**320**
**-**
**-**
**320**
**339**
**-**
**-**
**-**
**339**
**3,722**
**Restricted**
**funds**
**2023/24**|**Total funds**
**£**
**14,101**
**2**
**-**
**1,073**
**14,758**
**29,934**
**-**
**-**
**-**
**54**
**36**
**603**
**343**
**444**
**1,585**
**3,064**
**5,236**
**-**
**-**
**5,236**
**339**
**-**
**-**
**-**
**339**
**38,573**
**-**
**38,573**|**2022/23**
**Total funds**
**£**| |**Donations, legacies and similar income**|||||| |Membership subscriptions|**14,101**||||**14,921**| |Donations|**2**||||**330**| |Legacies|**-**||||**-**| |Gift Aid|**1,073**||||**1,082**| |Activities|**14,758**||||**6,058**| |**Sub total**|**29,934**||||**22,391**| |**Grants**|||||| |Maintenance grant|**-**||||**-**| |Other grants|**-**||||**-**| |**Sub total**|**-**||||**-**| |**Fundraising events (gross)**|||||| |Amazon|||||**80**| |Everyclick|||||**47**| |Canal Festival|**-**||||**311**| |Croxley Revels|**-**||||**292**| |Charity Events|||||**154**| |50:50 Club|||||**180**| |Quiz Night|**-**||||**1,291**| |**Sub total**|**-**||||**2,355**| |**Scout hut income**|||||| |Hire of building|**4,916**||||**3,228**| |Hire of equipment|**-**||||**-**| |Other Scout hut income|**-**||||**-**| |**Sub total**|**4,916**||||**3,228**| |**Investment income**|||||| |Bank interest|**-**||||**56**| |Building Society interest|**-**||||**-**| |The Scout Association Short Term
Investment Service|**-**||||**-**| |Other investment income|**-**||||**-**| |**Sub total**|**-**||||**56**| |**_Total Gross Income_ **
**Asset and investment sales, etc.**
**_Total receipts_**|||||| ||||||**28,030**| ||||||| ||**-**|||**-**|**-**| ||**34,850**||**3,722**||| ||**34,850**||**3,722**|**38,573**|**28,030**| 1 of 3 LT700003 February 2024) ## **Croxley Green Scout Group (Charity no. 302563) Receipts and Payments Account** ## **For the year from 1st April 2023 to 31st March 2024** ## **Receipts and payments** |**Receipts and payments**|||||||| |---|---|---|---|---|---|---|---| |**Payments**|**Unrestricted**
**funds**
**£**
**4,435**
**15,537**
**214**
**814**
**116**
**359**
**1,759**
**1,520**
**614**
**915**
**77**
**536**
**51**
**125**
**60**
**224**
**1,327**
**28,682**
**-**
**-**
**-**
**-**
**-**
**-**
**28,682**||**Restricted**
**funds**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**91**
**-**
**279**
**93**
**-**
**463**
**463**
**2023/24**||**Total funds**
**£**||**2022/23**
**Total funds**
**£**| |**Charitable Payments**|||||||| |Membership subscriptions paid on to District|**4,435**||||**4,435**||**5,720**| |Youth programme and activities|**15,537**||||**15,537**||**9,421**| |Adult Uniform and training|**214**||||**214**||**-**| |Cleaning|**814**||||**814**||**512**| |Rates|**116**||||**116**||**456**| |Water and Sewerage|**359**||||**359**||**308**| |Electricity and Gas|**1,759**||||**1,759**||**2,237**| |Property Insurance|**1,520**||||**1,520**||**2,521**| |Repairs and Renewals|**614**||||**614**||**10,608**| |Equipment|**915**||||**915**||**256**| |Scarves|**77**||||**77**||**- 5**| |Badges|**536**||||**536**||**589**| |AGM and trustee expenses|**51**||||**51**||**58**| |OSM|**125**||||**125**||**196**| |Helper Insurance|**60**||||**60**||**60**| |Othser Sundry Expenses|**224**||||**224**||**500**| |Transport Costs|**1,327**||||**1,327**||**2,536**| |**Sub total**|**28,682**||||**28,682**||**35,975**| |**Fundraising expenses**|||||||| |Revels|**-**||||**91**||**65**| |Rickmansworth Canal Festival|**-**||||**-**||**50**| |50:50 Club|**-**||||**279**||**335**| |Quiz Night|**-**||||**93**||**154**| |Other fundraising costs|**-**||||**-**||**-**| |**Sub total**|**-**||||**463**||**603**| |**_Total Gross Expenditure_ **
**Asset and investment purchases, etc.**
**_Total payments_ **
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||||||**36,578**| ||||||||| ||**-**||**-**||**-**||**-**| ||**28,682**
**6,169**
**-**
**2,565**
**8,734**||**463**
**3,259**
**-**
**31,087**
**34,346**||||| ||||||||**36,578**| ||||||||| ||**6,169**||**3,259**||**9,428**||**- 8,548**| ||**-**||**-**||**-**||**-**| ||**2,565**||**31,087**||**33,652**||**42,201**| ||**8,734**||**34,346**||**43,080**||**33,653**| 2 of 3 LT700003 February 2024) Croxley Green Scout Group (Charity no. 302563) Receipts and Payments Account For the yoarfrom 1st April 2023 to 31st March 2024 Statement of assets and liabilities at the end of the year 31$1 March 2024 31st March 2023 Total fund$ Restrlcted To1al funds funds Cash lund8 Bank current account 8.106 616 3,901 29.739 Bank deposit acuunt BuildirrfJ sO￿ty account The Scout A$soaats"on Short Torm Investhent S&Nce CashlFloats 12 Totsl Coh fvnds Other mon•tsry assets Tax daim 1.106 67 Debts due from District Insuran¢* daim Svb tot Investment assets Investrnent propety- detail Quoted investrnents Other inv8Strnent5- detail Sub ti)tsi Non monetsry assets for ¢harWs own Land and buildings # Motorvehides 626,C 626,000 1,000 61N12 ScoutiThJ equiprnenl fumitu￿ et¢" Sub total Llabllltles AccA)unts not yet pakl Oeposit5 tsken for futu￿ e¥efits Other liabi1th88 1S3 Sub total Totsl n¥t ￿•Èts . Thls Is the v#lu¢ for whlch they are Insured. #The Group owns thfr I￿ehOld Interest in the pro￿rtY fm ofencumbrnnce. For¥•f• ￿pIng and to •nsure that any dlsposal Could onty oeeurfor the benlfft of the Group or on thè dl8so1u￿On ofthe Group. the Scout Asso¢latlon Trnst corpora￿On, who would h•v• to approve any dSsposal, hold thtr d￿￿$. Whllst no fornial valuatlon of the land and buildlng8 at the date of th￿e accounts. th• trust•es are of the oplnlon that they have an open rn¥rk¢t valu• olat I￿t thls amount but they ¢ould not bg reallBed wlthout a materlal detrimentsl effect on the Group. The above reeelpts and payments accourrt and ¥tst¢m•nt of assets and 1lablltt1￿ werg approv•d by thè Trust••s on 4th Juty 2024 (the dats ofth• Trusts• Board meeting that approv•d th• aeeountsl and 3ign•d on thelr behalf bv Sign Name & Posthon Angus Glasser Chair Jean Baker Treasurer LT7001X13 February 20241 3of3 ## **Independent Examiner’s Report to the Trustees of Croxley Green Scout Group (Charity No.302563) for the Year Ended 31[st] March 2024** I report to the trustees on my examination of the accounts of Croxley Green Scout Group (‘The Trust’) for the year ended 31[st] March 2024. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trusts’ accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - The accounting records were not kept in accordance with section 130 of the Act; or - the accounts do not accord with those records; or - The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2006 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: Name: Mr. Paul Collins Qualification ACA Address: 129 Baldwins Lane Croxley Green Rickmansworth Herts. WD3 3LL