2022-04-12-accounts - 1st London Colney Scout Group

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Trustees' Annual Report					for theperiod
	Period start date			To	Period end date
	13	04	2021		12	04	2022

Section A Reference and administration details

Charity name 1[st] London Colney Scout Group Other names charity is known by Registered charity number (if any) 302554 Charity's principal address The Scout Hut Chicken Lane, Off St Annes Road London Colney, Herts Postcode AL2 1NW

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Annabel Zatko	Chairperson
	Sarah Chester	Treasurer
	Helen Pecout	Secretary
	Christopher Taylor	GroupScout Leader
	Catherine Hulatt	Exec Committee Member
	Camille Ward	Exec Committee Member
	GaryLangridge	Scout Leader
	Samantha Butcher	Beaver Leader
	Ian Burnett	Beaver Leader
	Elizabeth Ivory	Cubs Leader

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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January 2023

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser	Name	Address




Name of chief executive or names of senior staff members (Optional information)

Section B	Structure,	governance and management

Description of the charity’s trusts

The Group’s governing documents are those of The Scout Association. Type of governing document They consist of a Royal Charter, which in turn gives authority to the Bye (eg. trust deed, constitution) Laws of the Association and The Policy, Organisation and Rules of the Scout Association. The Group is a Trust established under its rules which are common to all How the charity is constituted Scouts. (eg. trust, association, company)

The Trustees are appointed in accordance with the Policy, Organisation Trustee selection methods and Rules of The Scout Association. (eg. appointed by, elected by)

Additional governance issues (Optional information)

The Group is managed by the Group Executive Committee, the members You may choose to include of which are the ‘Charity Trustees’ of the Scout Group which is an additional information, where educational charity. As charity trustees they are responsible for complying relevant, about: with legislation applicable to charities. This includes the registration, • policies and procedures policies and procedures keeping proper accounts and making returns to the Charity Commission adopted for the induction and as appropriate.

policies and procedures adopted for the induction and training of trustees;

The Committee consists of 3 independent representatives, Chairperson, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representation and meets every month. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;

the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.
The raising of funds and administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub-committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.

Risk & Internal Control

The Group Executive Committee has identified the major risks to which to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment. The group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with

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  - these organisations. The Group has sufficient Buildings and Contents insurance to mitigate against permanent loss.

Injury to Leaders, helpers, supporters and members. The Group, through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the group.

The group has in place systems of Internal Controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Section C Objectives and activities

The objectives of the group are as a unit of the Scout Association. The aim of The Scout Association is to promote the development of Summary of the objects of the young people in achieving their full physical, intellectual, social and charity set out in its spiritual potentials, as individuals, as responsible citizens and as governing document members of their local, national and international communities.

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January 2023

The method of achieving the aim of The Association is by providing and enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.

Weekly meetings attended by leaders of the relevant sections and the young people associated to those sections.
Delivery of an endorsed programme of activities designed to promote the development of the members.
Delivery of indoor and outdoor activities including camps and organised events at Group, District and National level.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Promoting participation in the religious events endorsed by the Scouting Community.
Promoting participation in community events and activities.

The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

There are 3 main sources of income into the group, the first being subs. Secondly, we take an income from both private hut hire and regular bookings from ‘Messy Me’. Our third revenue stream is fundraising. We are fortunate enough to have been awarded Co-op community funding again. Most of the money goes to insurance, upkeep of the hut and the bills. We fund some of the youth programme activities and provide equipment such as tents, cooking equipment. A request was made for parental support with fundraising to ensure to benefit all the children of the group – this has enabled us to form a subcommittee specifically for fundraising; and finally we have been receiving a negligible amount of funds from the fundraising arm of Amazon called Smile, which is imminently to be discontinued.

Our experienced leaders try and keep the weekly programme fresh and exciting as well as teaching our young people the life skills they will need as they grow older. We have seen the Group numbers rise so significantly that we are almost full in every section following over two years of lockdown rules. We have managed to recruit some new Leaders and parent helpers which has enabled us to do this. In January we started our Squirrel Drey of the group. It was great to see 17 Squirrels have their first session along with the Mayor and a visit from our District Commissioner.

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January 2023

Section E Financial review

The Group does not have a formal reserves policy. The Accounts are Brief statement of the produced on a receipts and payments method. charity’s policy on reserves

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);

The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk adverse strategy to the investment of funds. All funds are held in cash using only mainstream Banks or Building Societies.

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position Date
	Mrs Annabel Zatko	Mrs Sarah Chester
	Chair	Treasurer
	30/1/22	30/1/22

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January 2023

TAR January 2023

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	lndependent Examiner's Report
Reporttothetrustees/ membersof	!sf,Lsrubonr tm,*"1Scuur-Qk$
Onaccountsforthe year ended	ilaiif,truk'tl	"'1lY,l,lIuzf5+
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	Ireport to the trustees on my examination	of the accountsoftheabove
	charity ("theTrusf)for theyearended
Responsibilitiesand	Asthecharitt'sFustees,you areresponsible forthepreparation ofthe
basisof repoft	accountsinaccordance withtherequirementsoftheCharitiesAct2011
	("theAct").

	oftheCharities Act;or .theaccountsdidnot accord withtheaccounting records;or otheaccounts did not comply withtheapplicable requirements concerning thefonnand content of accounts set outintheCharities (AccountsandReports) Regulations 2008 other thananyrequirement that the accounts give a 'true andfair'viewwhich isnot amatter considered as part of an independent examination.
	Ihave noconcernsand have come across no other mattersinconnection
	with the examination towhichattentionshouldbedrawninthisreportin
	ordertoenableaproper understanding of the accountstobe reached.
	delete the wordsinthebracketsifthey do notapply.
Signed:	L1
Name:	fuAfTl.Er+{Atutfi'&ALF,f_dctL
Relevantprofessional qualification(s)orbody	e+{i\Cirf}ebf,tr6auru'rr\vA(r:{,tr,vi-fucct,xiA^ii