**Trustees' Annual Report for the period** Period start date Period end date 13 04 2020 12 04 2021 **To**
## Section A Reference and administration details
**Charity name** 1[st] London Colney Scout Group
**Other names charity is known by**
**Registered charity number (if any)** 302554
**Charity's principal address** The Scout Hut
Chicken Lane, Off St Annes Road London Colney, Herts
**Postcode** AL2 1NW
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Annabel Zatko Chairperson
2 Sarah Chester Treasurer
3 Helen Pecout Secretary
Christopher Group Scout
4
Taylor Leader
Catherine Hulatt Exec Committee
5
Member
Camille Ward Exec Committee
6
Member
7 Gary Langridge Scout Leader
Samantha Beaver Leader
8
Butcher
9 Ian Burnett Beaver Leader
10 Elizabeth Ivory Cubs Leader
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Dates acted if not for whole year**
**Name**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
The Group’s governing documents are those of The Scout Type of governing document Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, (eg. trust deed, constitution) Organisation and Rules of the Scout Association.
How the charity is constituted
The Group is a Trust established under its rules which are common to all Scouts.
- (eg. trust, association, company)
The Trustees are appointed in accordance with the Policy, Trustee selection methods Organisation and Rules of The Scout Association. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chairperson, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders and parent’s representation and meets every month.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
The maintenance of Group property;
The raising of funds and administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
Assisting in the recruitment of leaders and other adult support; Appointing any sub-committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
March **2012**
**TAR**
2
**Risk & Internal Control**
The Group Executive Committee has identified the major risks to which to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
1. Damage to the building, property and equipment. The group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient Buildings and Contents insurance to mitigate against permanent loss.
2. Injury to Leaders, helpers, supporters and members. The Group, through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk assessments are undertaken before all activities.
3. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
4. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the group.
5. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the group. The group has in place systems of _**Internal Controls**_ that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
## **Section C Objectives and activities**
The objectives of the group are as a unit of the Scout Association.
**Summary of the objects** The aim of The Scout Association is to promote the development **of the charity set out in** of young people in achieving their full physical, intellectual, **its governing document** social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities.
March **2012**
**TAR**
3
The method of achieving the aim of The Association is by providing and enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership.
1. Weekly meetings attended by leaders of the relevant sections and the young people associated to those sections.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
2. Delivery of an endorsed programme of activities designed to promote the development of the members.
3. Delivery of indoor and outdoor activities including camps and organised events at Group, District and National level.
4. Promoting participation in the religious events endorsed by the Scouting Community.
5. Promoting participation in community events and activities.
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
4
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
There are 3 main sources of income into the group, the first being subs – which have been reduced due to online meetings. Secondly, we would usually take an income from hut hire both private and regular bookings from an after holiday club and playgroup but this has not been possible due to the advent of Covid-19. Our third revenue stream is fundraising – again, which has not been possible recently. We were fortunate enough to have been awarded Co-op community funding again. Most of the money goes to insurance, upkeep of the hut and the bills. We fund some of the youth programme activities and provide equipment such as tents, cooking equipment. A request was made for parental support with fundraising to ensure to benefit all the children of the group and finally we have signed up to receive funds from the fundraising arm of Amazon called Smile.
Our experienced leaders try and keep the weekly programme fresh and exciting as well as teaching our young people the life skills they will need as they grow older.
March **2012**
**TAR**
5
## **Section E Financial review**
The Group does not have a formal reserves policy. The Accounts **Brief statement of the** are produced on a receipts and payments method. **charity’s policy on reserves**
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
The Group does not have sufficient funds to invest in longer You **may choose** to include term investments. The Group has therefore adopted a risk additional information, adverse strategy to the investment of funds. All funds are held where relevant about: in cash using only mainstream Banks or Building Societies.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Mrs Annabel Zatko Mrs Sarah Chester **Position** Chair Treasurer **Date** 22/2/22 22/2/22
March **2012**
**TAR**
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