| RECORD OF ANNUAL GENERAL MEETING | ||
| DATE | OF MEETING: 7.00pm 3rd October 2024– Zoom online meeting | |
| ITEM | MATTERS DISCUSSED / AGREED | |
| 1 | Introduction byDave Jermy, ActingChair & GSL | |
| 2 | Apologies received from Chris Patmore and Trina Myatt | |
| 3 | Governance topics a. The minutes from the previous AGM held on 28thSeptember 2023 were approved. b. The motion to adopt the model constitution from Policy, Organisation and Rules (POR) was proposed, seconded and the committee voted to adopt the new constitution. The Executive Committee was officially disbanded. c. The Group’s financial year runs from 01/04/2023 – 31/03/2024 d. Marion Fenn was nominated, seconded and appointed as a member of the Group Scout Council e. The number of members that may be appointed to the Trustee Board was agreed to be a minimum of 5 and a maximum of 12, with a recommended number of 6 members. This was proposed, seconded and approved. f. The quorum for future meetings of the Group Scout Council (excluding this AGM) was agreed to be 5. This was proposed, seconded and approved. |
|
| 4 | Review of the previous year a. The Group Lead Volunteer’s review of Scouts in the 1stLeverstock Green Scout Group b. The Annual Report of the Group Trustee Board, including the annual Statement of the Accounts had been circulated in advance. The Accounts had been independently examined. There were no questions regarding the Accounts. |
|
| 5 | Making appointments a. Chris Patmore was appointed as the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board b. Trina Myatt was appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board c. Richard Haynes was appointed a member of the Group Trustee Board with an initial 3 year term, and Marion Fenn was appointed as a member of the Group Trustee Board with an initial 2 year term, following recommendations from the open selectionprocess initiated bythe GroupTrustee Board. There is an open |
Annual General Meeting 03/10/2024
1[st] Leverstock Green Scouts
position for another Trustee with an initial 1 year term. Trustees can stand for reelection at the end of their term. Dave Jermy is an ex-officio member of the Group Trustee Board.
d. Rob Salt was appoint the Scrutineer for the Annual accounts
The Group thanks Gill Barling, Patrick Wilks, Mark Millar, Lou Veragoo, Richie Hollis and Claire Atkins for their service as they have stepped down from their roles on the Executive Committee.
Annual General Meeting 03/10/2024
1[st] Leverstock Green Scouts
| 1st LEVERSTOCK GREEN SCOUTS GROUP RECEIPTS AND PAYMENTS ACCOUNT SUMMARY FOR YEAR ENDED 31 MARCH 2024 2023‐24 2022‐23 This year Previous Year £ £ Bank receipts (Income) 65,593.99 62,268.95 Cash transferred from Premium account Investment income (TSA) 998.59 799.14 Total receipts for the year 66,592.58 63,068.09 |
1st LEVERSTOCK GREEN SCOUTS GROUP RECEIPTS AND PAYMENTS ACCOUNT SUMMARY FOR YEAR ENDED 31 MARCH 2024 2023‐24 2022‐23 This year Previous Year £ £ Bank receipts (Income) 65,593.99 62,268.95 Cash transferred from Premium account Investment income (TSA) 998.59 799.14 Total receipts for the year 66,592.58 63,068.09 |
|---|---|
| 66,592.58 63,068.09 |
|
| Total expenses for the year (spend) Cash transferred from Barclays to Premium Acct Cash transferred into CCB |
78,940.15 70,056.12 0.00 0.00 |
| Net Income /(Expense) for the year * | ‐12,347.57 ‐6,988.03 |
| Cash and bank funds b/f Cash and bank funds c/f |
96,641.73 103,629.76 84,294.16 96,641.73 |
The above account and accompanying statement of assets and liabilities were approved by the Trustees on and signed on their behalf by
30/09/2024
Leverstock Green Scouts Audited Accounts 2023‐24.xlsx for AGM
Of the monies carried forward the following funds are allocated
| Barclays Investment balances: Earmarked Funds | Balance at 01/04/23 |
Interest Received |
Allocated in 2023‐24 | Allocated in 2023‐24 | Balance to 31/03/24 |
|---|---|---|---|---|---|
| Van | 9,475.00 | 5,525.00 | 15,000.00 | ||
| Building | 10,251.26 | ‐251.26 | 10,000.00 | ||
| Jamboree Cap at £3,400 bi‐annual spend |
2,850.00 | 0.00 150.00 |
3,000.00 | ||
| Total Allocated | 22,576.26 | 5,423.74 | 28,000.00 | ||
| Unallocated Funds | 7,401.17 | ‐18,851.43 | |||
| Barclays Investment Account Including Transfers | 29,977.43 | 0.00 | 0.00 | 0.00 | 9,148.57 |
| Potential Allocation of Bond accounts funds and remainder of Barclays Investment funds | |||||
| Total Investment bonds balance 62,301.59 Unallocated Barclays Investment balance ‐18,851.43 43,450.16 Hut upstairs renovations 3,000.00 Rennovate Hut Toilets 15,000.00 ‐18,000.00 Investment balance remaining 25,450.16 |
62,301.59 ‐18,851.43 |
||||
| 43,450.16 | |||||
| 25,450.16 |
30/09/2024
Leverstock Green Scouts Audited Accounts 2023‐24.xlsx for AGM
SECTION EXPENSES AT 31 MARCH 2024
| Balance b/f at 1/4/23 held by leaders) |
Payments to leaders |
Costs spent by leaders |
C/F at 31/03/24(held by leaders) |
|
|---|---|---|---|---|
| Troop | 28.58 | 601.20 | ‐414.29 | 215.49 |
| Hawk | 104.76 | 374.10 | ‐532.72 | ‐53.86 |
| Kestrel | 303.60 | 393.90 | ‐456.56 | 240.94 |
| Riverbank & Woodland | 63.60 | 395.48 | ‐388.73 | 70.35 |
| Total | 500.54 | 1764.68 | ‐1792.30 | 472.92 |
| Movement in Section Expenses during the financial year BANK RECONCILIATION AS AT 31 MARCH 2024 Balance at bank‐ current account Cash in Hand Monies held by leaders Savings/Bond Accounts Business Premium Account HTB Bond Account Cambridge & Counties Bank Total funds carried forward |
‐27.62 12,371.58 472.92 9,148.07 51,973.40 10,328.19 |
|---|---|
| 84,294.16 | |
| NET Movement per bank accounts FOR 2023/24* Movement per Barclays Current Account Movement per Barclays Savings Account Movement per Hampshire Trust Bank Bond Accounts Movement in Cambridge and Counties Bank Movement in Section Expenses** |
7,681.46 ‐20,829.36 499.76 328.19 ‐27.62 |
| ‐12,347.57 | |
30/09/2024
Leverstock Green Scouts Audited Accounts 2023‐24.xlsx for AGM
1st LEVERSTOCK GREEN SCOUTS GROUP RECEIPTS FOR THE YEAR ENDED 31 MARCH 2024
| Income 4050 Hall Hire 4051 Hall Hire Responsible Deposit 4201 Woodland Beaver Activities 4202 Hawk Cub Activities 4203 Kestral Cub Activities 4204 Scout Troop Activities 4205 Other Activities 4302 Hawk Cub Camps/Holiday 4303 Kestrel Cub Camps/Holiday 4304 Scout Troop Camps/Holiday 4401 Summer Camp 2023 4402 Summer Camp 2024 4502 Fireworks 4504 Fete 4600 Easy Fundraising 4650 Uniform Income 4700 Interest/Investment Income 4800 Gift Aid 4905 Subscriptions - Explorers Subscriptions 4901 Subscriptions - Woodland Beavers 4902 Subscriptions - Hawk Cubs 4903 Subscriptions - Kestrel Cubs 4904 Subscriptions - Scouts Total Subscriptions Total Income |
Total 4,580.00 200.00 88.00 84.00 159.00 1,235.00 571.00 1,485.00 3,378.00 90.00 3,505.00 13,875.00 6,960.13 527.10 59.29 982.34 999.06 4,191.13 800.00 0.00 4,599.00 4,910.00 5,264.00 8,051.00 £ 22,824.00 £ 66,593.05 |
|---|---|
Receipts shown above
TOTAL INCOME
Cash Transferred to Current account fromBarclays Premium account, HTB
30/09/2024
Leverstock Green Scouts Audited Accounts 2023‐24.xlsx
1st LEVERSTOCK GREEN SCOUTS GROUP EXPENSES FOR THE YEAR ENDED 31 MARCH 2024
| 1st LEVERSTOCK GREEN SCOUTS GROUP | ||||
|---|---|---|---|---|
| EXPENSES FOR THE YEAR ENDED 31 MARCH 2024 | ||||
| Other Expenditures 5202 Activities - Fireworks 4,549.65 5204 Activities - Fete 145.00 5302 Hawk Pack Camps/Holiday 2,144.97 5303 Kestrel Cub Camps/Holiday 3,457.27 5304 Scout Troop Camps/Holiday 821.53 5401 Summer Camp 2023 18,782.96 5402 Summer Camp 2024 1,547.69 6001 Woodland Beavers Expenses 346.80 6002 Hawk Pack Expenses 382.10 6003 Kestrel Pack Expenses 393.90 6004 Scout Troop Expenses 609.20 6011 Woodland Beaver Activities 80.39 6012 Hawk Pack Activities 101.78 6013 Kestrel Pack Activities 327.47 6014 Scout Troop Activities 1,789.17 6015 Other Activities 364.49 6050 Badges 1,401.01 6100 HHDS Subscriptions 8,082.50 6200 Uniform Cost 588.00 6800 Van Costs 1,304.90 7001 Premises Rent 1,309.87 7002 Electric 1,532.35 7003 Gas 124.57 7004 Water 795.46 7005 Waste Collection 779.64 7006 Insurance 1,316.25 7007 Cleaning 1,340.60 7008 Council Tax 0.00 7010 Building Repairs and Maintenance 16,072.56 7011 Gardening and Garden Maintenance 1,100.00 7100 Equipment 104.00 7101 Camping Equipment 2,739.10 7102 Hut Equipment 2,608.88 7302 Stationary 23.19 7303 Internet/Comms 102.25 7701 Stripe/GC/Verifone Trans Charges 835.93 7703 Verifone Costs 118.53 7800 Miscellaneous Expenses 494.58 7801 Health and Safety 293.99 Total Other Expenditures £ 78,912.53 Expenses explained above Movement in Section Expenses Cash Transferred to Hampshire Trust Bank ‐ ACCT 1211 C&C Overall total ‐ Expenses + Cash Transfer Total expenses per Sage account 1200 Movement in Section Expenses Control total Note 1 Posted to Section Expense Account 6204 during the 1,764.68 Actual expensed value of Section Expenses ‐1792.30 Movement in Section Expenses ‐27.62 |
78912.53 27.62 |
|||
| 78940.15 | ||||
| 0.00 | ||||
| 78940.15 | ||||
| 104961.58 27.62 104989.20 |
30/09/2024
Leverstock Green Scouts Audited Accounts 2023‐24.xlsx
| 1st Leverstock Green Scout Group | 1st Leverstock Green Scout Group | 1st Leverstock Green Scout Group | ||
|---|---|---|---|---|
| Financial Activities | ||||
| April 2023 - March 2024 | ||||
| Full Year Budget | Total | |||
| Income | ||||
| 4050 Hall Hire | 1,800.00 | 4,580.00 |
||
| 4051 Hall Hire Responsible Deposit | 200.00 | |||
| 4201 Woodland Beaver Activities | 88.00 | |||
| 4202 Hawk Cub Activities | 84.00 | |||
| 4203 Kestral Cub Activities | 159.00 | |||
| 4204 Scout Troop Activities | 1,235.00 | |||
| 4205 Other Activities | 571.00 | |||
| 4302 Hawk Cub Camps/Holiday | 1,485.00 | |||
| 4303 Kestrel Cub Camps/Holiday | 3,378.00 | |||
| 4304 Scout Troop Camps/Holiday | 90.00 | |||
| 4401 Summer Camp 2023 | 3,505.00 | |||
| 4402 Summer Camp 2024 | 13,875.00 | |||
| 4502 Fireworks | 3,230.00 | 6,960.13 |
||
| 4504 Fete | 527.10 | |||
| 4600 Easy Fundraising | 59.29 | |||
| 4650 Uniform Income | 982.34 | |||
| 4700 Interest/Investment Income | 1,532.00 | 999.06 |
||
| 4800 Gift Aid | 5,090.00 | 4,191.13 |
||
| 4905 Subscriptions ‐ Explorers | 1,200.00 | 800.00 |
||
| Subscriptions | 22,620.00 | 22,824.00 |
||
| Total Income | £ 35,472.00 | £ 66,593.05 |
| Other Expenditures | ||||
|---|---|---|---|---|
| 5202 Activities ‐ Fireworks | 4,549.65 | |||
| 5204 Activities ‐ Fete | 145.00 | 32,017 | ||
| 5302 Hawk Pack Camps/Holiday | 2,144.97 | 37,245 | ||
| 5303 Kestrel Cub Camps/Holiday | 3,457.27 | 5,229 | ||
| 5304 Scout Troop Camps/Holiday | 821.53 | |||
| 5401 Summer Camp 2023 | 5,000.00 | 18,782.96 |
||
| 5402 Summer Camp 2024 | 1,547.69 | |||
| 6001 Woodland Beavers Expenses | 346.80 | |||
| 6002 Hawk Pack Expenses | 382.10 | |||
| 6003 Kestrel Pack Expenses | 393.90 | |||
| 6004 Scout Troop Expenses | 609.20 | |||
| 6011 Woodland Beaver Activities | 100.00 | 80.39 |
||
| 6012 Hawk Pack Activities | 100.00 | 101.78 |
||
| 6013 Kestrel Pack Activities | 100.00 | 327.47 |
||
| 6014 Scout Troop Activities | 2,155.00 | 1,789.17 |
||
| 6015 Other Activities | 364.49 | |||
| 6050 Badges | 1,500.00 | 1,401.01 |
||
| 6100 HHDS Subscriptions | 7,980.00 | 8,082.50 |
||
| 6200 Uniform Cost | 500.00 | 588.00 |
||
| 6800 Van Costs | 1,730.00 | 1,304.90 |
||
| 7001 Premises Rent | 724.00 | 1,309.87 |
||
| 7002 Electric | 1,632.00 | 1,532.35 |
||
| 7003 Gas | 550.00 | 124.57 |
||
| 7004 Water | 678.00 | 795.46 |
||
| 7005 Waste Collection | 759.00 | 779.64 |
||
| 7006 Insurance | 1,060.00 | 1,316.25 |
||
| 7007 Cleaning | 1,860.00 | 1,340.60 |
||
| 7010 Building Repairs and Maintenance | 1,000.00 | 16,072.56 |
||
| 7011 Gardening and Garden Maintenance | 1,100.00 | 1,100.00 |
||
| 7100 Equipment | 1,000.00 | 104.00 |
||
| 7101 Camping Equipment | 2,739.10 | |||
| 7102 Hut Equipment | 2,608.88 | |||
| 7302 Stationary | 23.19 | |||
| 7303 Internet/Comms | 84.00 | 102.25 |
||
| 7701 Stripe/GC Trans Charges | 1,213.00 | 835.93 |
||
| 7703 Verifone Costs | 118.53 | |||
| 7800 Miscellaneous Expenses | 715.00 | 494.58 |
||
| 7801 Health and Safety | 100.00 | 293.99 |
||
| Total Other Expenditures | £ 31,640.00 | £ 78,912.53 | ||
| Net Income/(Expenditure) | £ 3,832.00 | ‐£ 12,319.48 |
| STATEMENT BALANCES | ||||||||
| a) Barclays statement | 31/03/2024 | **12,371.58 ** | CR | |||||
| b) Barclays Premium Account | 31/03/2024 | **9,148.07 ** | CR | |||||
| c) Bond accounts(HTB, CCB) | 31/03/2024 | **62,301.59 ** | CR | 71,449.66 | ||||
| Total Current and Savings | **83,821.24 ** | CR | ||||||
| Investment balances: Earmarked Funds | Balance at 31/3/23 | Interest Received |
**Allocated in 2023‐24 ** | Balance to date | ||||
| Van | 9,475.00 | 5,525.00 | 15,000.00 | |||||
| Building | 10,251.26 | ‐251.26 | 10,000.00 | |||||
| Jamboree | 2,850.00 | 150.00 | 3,000.00 | |||||
| Total Allocated | 22,576.26 | 5,423.74 | 28,000.00 | |||||
| Over allocated Funds to be allocated against HTB | 7,401.17 | ‐18,851.93 | ||||||
| Total Barclays Investment Account(Including Transfers) | 29,977.43 | 170.64 | 0.00 | ‐21,000.00 | 9,148.07 | |||
| Transferred in | Transferred out | |||||||
| HTB(2 Yr Bus Bond Issue 39) Matures 21.07.23(1.05%) | 10,155.25 | 106.74 | ‐10,261.99 | 0.00 | ||||
| CCB(1 Yr Fixed Rate Bond Is 56) Matures 25.10.23(3.3%) | 10,000.00 | 328.19 | ‐10,328.19 | 0.00 | ||||
| HTB(3 Yr Bus Bond Issue 24) Matures 21.07.25(2.6%) | 10,094.48 | 10,094.48 | ||||||
| HTB(2 YR Bus Bond iss 7) Matures 20.12.24(4.15%) | 10,644.01 | 10,644.01 | ||||||
| HTB(1 Yr Bus Bond Iss 8) Matures 21.12.23(3.75%) | 10,480.45 | 393.02 | ‐10,873.47 | 0.00 | ||||
| HTB(1 Yr Bus Bond Iss 9) Matures 02.04.24(3.70%) | 10,099.45 | 10,099.45 | ||||||
| HTB(1 Yr Fixed Bond) Matures 25.07.24(4.15%) | 10,261.99 | 10,261.99 | ||||||
| CCB(1 Yr Fixed Rate Bond) Matures 25.10.24(5.2%) | 10,328.19 | 10,328.19 | ||||||
| HTB(1 Yr Bus Bond) Matures 21.12.24(5.15%) | 10,873.47 | 10,873.47 | ||||||
| 0.00 | ||||||||
| Total Bond Funds | 92,937.29 | 827.95 | 0.00 | ‐31,463.65 | 62,301.59 | |||
| Total investment Funds | 0.00 | 71,449.66 | ||||||
| Allocation of Savings Account/Bond Funds | Allocation of Savings Account/Bond Funds | TOTAL | ||||||
|---|---|---|---|---|---|---|---|---|
| Current Value of Savings | 71,449.66 | |||||||
| Allocated to Van,Building,Jamboree as above | 28,000.00 | 43,449.66 | ||||||
| Agreed Allocationper Budget | ||||||||
| Spent during 2023 ‐ 24 | 43,449.66 | |||||||
| (for reference only) | ||||||||
| Hut upstairs renovation | 1590.94 | 43,449.66 | ||||||
| ReplacingInner and Outer Front Doors | 1,274.50 | 43,449.66 | ||||||
| Renovate Hut Toilets | 15,000.00 | 28,449.66 | ||||||
| HeatingUpgrade | 11,199.96 | 28,449.66 | ||||||
| 28,449.66 | ||||||||
| 28,449.66 | ||||||||
1st LEVERSTOCK GREEN SCOUTS GROUP CURRENT ACCOUNT BANK RECONCILIATION AT 31.03.24
BANK MOVEMENTS 2023‐24
| CURRENT ACCOUNT BANK RECONCILIATION AT | 31.03.24 | ||
|---|---|---|---|
| Bank Balance at 31.03.24 Total after adjustements Net bank balance per Quickbooks |
£ 12,371.58 12,371.58 12,371.58 0.00 |
Barclays Current Account Barclays Premium Account Hampshire Trust Bank Cambridge & Counties Ban Movement in Section Expe |
‐1712.35 Balance at 1.4.23 Balance at 31.03.24 Difference Income Expenditure Interest Transfers Balance after all movements 4,690.12 12,371.58 7,681.46 65,593.99 ‐78,912.53 10,000.00 5,000.00 4,000.00 2,000.00 7,681.46 29,977.43 9,148.07 ‐20,829.36 170.64 ‐10,000.00 ‐5,000.00 ‐4,000.00 ‐2,000.00 ‐20,829.36 51,473.64 51,973.40 499.76 499.76 499.76 k 10,000.00 10,328.19 328.19 328.19 328.19 |
| 96,141.19 83,821.24 ‐12,319.95 65,593.99 ‐78,912.53 998.59 0.00 0.00 0.00 0.00 0.00 0.00 0.00 ‐12,319.95 |
|||
| nses ‐27.62 ‐27.62 |
|||
| Net Expense for the Year | ‐12,347.57 |
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