**Trustees Annual Report for 1[st] Harpenden Scout Group** For the Period: 01/01/22 to end date 31/12/22 ## **Reference and Administration Details** Charity name 1[st] Harpenden (Methodist) Scout Group Other names charity is known by 1[st] Harpenden Scout Group Registered Charity Number 302529 Charity’s Principal Address Granary Lane Scout Hut (off) Cowper Road Harpenden AL5 5NF Names of the Charity Trustees who manage the charity |Trustee Name|Ofce (if any)|Dates acted if not the
whole year| |---|---|---| |Karen West|Chairman|| |ClairePetevinos|Secretary|01/01/2022-25/9/2022| |KatieBeard|Acting Secretary*|25/09/2022-31/12/2022| |Andrew Wrentmore|Trustee, Group Scout
Leader(GSL)|| |JaneThomas|Trustee|| |Steve Cast|Trustee|31/12/2021 – 11/05/2022| |AlanGrace|Trustee|| |Andrew Bartlett|Treasurer –outgoing|31/12/2021 –30/05/2022| |Sam Nash|Treasurer|01/06/2022 –31/12/2022| *tenure was pending DBS and training completion. ## Professional Advisors |Professional Advisors||| |---|---|---| |Type of Advisor|Name|Address| |Independent Examiner|Paul Hunt|16 Welbeck Rise, Harpenden, AL5
1SN| |Bank|NatWest|10 St Peter’s Street, St Albans AL1
3LY| ## **Structure, Governance and management** The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 1 The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives; Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parent’s representation and meets half termly. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of Group property - The raising of funds and the administration of Group finance - The insurance of persons, property and equipment - Assisting in the recruitment of leaders and other adult support - Appointing any sub committees that may be required - Appointing Group Administrators and Advisors other than those who are elected ## **Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. ## **Objectives and Activities** The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The leaders provide an enjoyable and attractive scheme of progressive training based on the Scout Promise and law, and guided by the Scout Association’s balanced programme. This method involves young people working in partnership with adults; enjoying what they are doing; participating in varied and progressive activities; working in groups; taking part in activities outdoors; sharing in prayer and worship; challenging themselves in a safe environment; and making and living out their Scout Promise. ## **Public Benefit Statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 2 ## **Achievements and Performance** Each section organises various opportunities for the young people to experience new challenges. Here is a summary of the activities provided following the balanced programme provided by the Scout Association: 1. Hike and sleepover at 10[th] Harpenden 2. Weekend summer camps including zorbing, orienteering, caving, rifle shooting and cooking on open fires 3. Bike rides 4. Den building and swing making at Nomansland Common 5. A trip to the fire station 6. Raft building and racing on the River Lea 7. Scouting skills – using axes, knives and lighting fires 8. A football tournament 9. A sports day ## **Financial Review** ## **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £5,000. ## **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Declaration** The Trustees declare that they have approved the trustees’ report above. |Signatures|KMWest|| |---|---|---| |Full names|Karen West|Sam Nash| |Position|Chairman|Treasurer| Date: 3 ## **1st Harpenden Accounts Sum** ## **Year 2022** |**Summary**|**Summary**| |---|---| |;|| |Natwest Current Account|**31,728.98**| |Haarlem Funds(included in the amount above)|| |Committed Funds(uncleared)|| |PettyCash|| |Total Cash Reserve|**31,728.98**| Natwest Current Account ## Income Subscriptions Fund Raising Donations Loan Activities Camp Summer Camp Gift Aid Miscellaneous Fleeces/T-shirts Hut Lettings Misc ## Expenditure Equipment Activities Badges Misc Training Admin County Subs Insurance (Premises) Electricity Hut Maint. Water rates Fund Rasing Expenses Sundries Camp Expenses Scout Summer Camp Covid Expenses Petty Cash Sub total costs ## **Net Cash Flow** Bank Balance - Brought Forward 31/12/20 12/31/2021 **Bank Balance - Carried Forward 31-Dec** **Commited Funds** Unreconciled Income Uncleared Cheques /Payments **Cashbook Balance** Haarlem Fundraising Camp Funds Payments Net ## **Camp Balance Carried Forward** **----- Start of picture text -----**
Uncomitted Funds
**----- End of picture text -----**
## **mmary** 2022 **39,408.30 1,096.96** Fund Raising 2021 + Refund **0.00 0.00 38,311.34** ||| |---|---| ||143| |£ 14,847.81
£ 1,934.99
£ 900.98
£ -
£ 13,447.93
£ 1,246.02
£ -
£ -
£ 87.50
£ -
£ 125.00
£ -
**£ 32,590.23**
£ 1,349.45
£ 9,182.12
£ 1,053.03
£ 1,233.42
£ -
£ 230.67
£ 6,864.00£ 48.00
£ 1,331.54
£ 300.45
£ 1,471.18
£ 280.48
£ 134.48
£ -
£ 816.54|| |£ 1,349.45|2,000| |£ 9,182.12|1,300| |£ 1,053.03|1,000| |£ 1,233.42|-| |£ -|-| |£ 230.67|500| |£ 6,864.00|6,864| |£ 1,331.54|1,300| |£ 300.45|350| |£ 1,471.18|1,000| |£ 280.48|400| |£ 134.48|600| |£ -|-| |£ 816.54|-| |£|663.55|||-| |---|---|---|---|---| |£|-|||-| |£|-|||-| |**£**|**24,910.91**||**£**|**15,314.00**| |||||| |**£**|**7,679.32**|||| ||||offset| |---|---|---|---| ||£ 31,728.98||17| |||Expected - Bal = 0|12/30/2022| ||**£ 39,408.30**|
0.00|39,408.30| ||||0.00| |||


|| |£ -
£ -|||| ||**£ 39,408.30**||| ||||| ||||| ||£ 1,096.96||| |£ -|
||| |£ -|||| ||**£ 1,096.96**||| ||||| ||||| ||**£ 39,408.30**||| **Key** To be entered ||portion of subs to fixed expenses|portion of subs to fixed expenses|###| |---|---|---|---| ||||| ||Cash Reserve||| |||£ 9,414.00 Min expected cash reserve level expected to be circa 7-8k ap|| ||||County subs| ||||Insurance prem| ||||Electric| ||||Water| ||||Admin(OSM etc.)| ## end of moth Balance |end of moth Balance|end of moth Balance|end of moth Balance|end of moth Balance| |---|---|---|---| |0
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3|||| |**3-Jan-22**|**1-Dec-21**|**3-Mar**|**10-Mar**| |**31,728.98**||**38,416.80**|**34,407.26**| ||||| ` Iprox one year of fi'xed costs |4
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8| |---|---|---|---|---| |**30-Mar**|**31-Mar**|**4-May**|**16-May**|**31-May**| |**35,370.66**|**35,593.42**|**37,496.94**|**£38,181.90**|**£39,809.50**| |||||| |9
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13| |---|---|---|---|---| |**28-Jun**|**30-Jun**|**31-Jul**|**31-Aug**|**28-Sep**| |**£40,185.54**|**£40,237.45**|**£39,624.32**|**£39,672.49**|**40,479.46**| |one GC paymen51.91 GC||||| |14
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19| |---|---|---|---|---|---| |**30-Sep**|**31-Oct**|**30-Nov**|**30-Dec**||| |**39,560.04**|**39,882.13**|**39,416.29**|**39,408.30**||| |2 GC payment 309|||||| 1st Ha nden Accounts Summa Year 2022 Summary Natwest CurrentAcGouTrt Haarfem Funds {included in the arTVJUnt atw)vel Committd Funds luncleaTedl Petty Cash 31.728. 39.408.30 1.096.96 Total Cash Reserve 31.728.98 38,311.34 Subscri Fund R8l$ln Donations Loan Activitie5 on$ 14.847 81 1.934 gg 13.447.93 1.246.02 Camp Summer Camp Gift Miscellaneous FkeGe5fr-$hirt$ Hut Lettin Misc Sub T¢)tal Inwme 87.50 125. Equiprnent Athrties 8adges Misc Training A(Imin Coun Sub5 Insurance IPremisesl Eletstri¢ Hut Maint. Water rates Fund Rasin Sufidries Camp Expenses Scout Sumrner Camp Cowd Expenses Petty Cash Sub Totsl Costs t.349.45 9.1￿1.12 1.053.03 1.233.42 230.87 6.864.(K) 1,331 54 300 45 1.471 18 280 48 ses 13448 816 54 663 55 24.￿0. Net Cash Fl¢ 7.67922 Bank B8lan(%- Brou9hi Forymrd 31112rJr12 e 31,T28.98 Bank 8a5arKe. cwried Forward f 39.4)8.JO I have examlned the AcCountsfortheY￿r Ended 31 D*2022 vthkh have been prL¥luted on a Re¢wts and PaymÈfits Bast& In my opinion thestaternent refl*tsa Trueantl Faifvlewof theFmanc5alAccounts Paul HuntlCIMAI