**Trustees Annual Report for 1[st] Harpenden Scout Group** For the Period: 01/01/20 to end date 31/12/20 ## **Reference and Administration Details** Charity name 1[st] Harpenden (Methodist) Scout Group Other names charity is known by 1[st] Harpenden Scout Group Registered Charity Number 302529 Charity’s Principal Address Granary Lane Scout Hut (off) Cowper Road Harpenden AL5 5NF ## Names of the Charity Trustees who manage the charity **----- Start of picture text -----**
Trustee Name Office (if any) Dates acted if not the
whole year
Karen West Chairman
Claire Birch Treasurer
Claire Petevinos Secretary
Andrew Wrentmore Trustee, Group Scout
Leader (GSL)
Bridget Payne Trustee
Steve Cast Scout Section Leader
Alan Grace Trustee
Emmanuelle Bentley- Assistant Group Scout
Sanders Leader
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Professional Advisors
Type of Advisor Name Address
Independent Examiner Paul Hunt 16 Welbeck Rise, Harpenden, AL5
1SN
Bank NatWest 10 St Peter’s Street, St Albans AL1
3LY
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## **Structure, Governance and management** The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 1 The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives; Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders and parent’s representation and meets half termly. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of Group property - The raising of funds and the administration of Group finance - The insurance of persons, property and equipment - Assisting in the recruitment of leaders and other adult support - Appointing any sub committees that may be required - Appointing Group Administrators and Advisors other than those who are elected ## **Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss; these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. ## **Objectives and Activities** The objectives of the group are as a unit of the Scout Association. The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The leaders provide an enjoyable and attractive scheme of progressive training based on the Scout Promise and law, and guided by the Scout Association’s balanced programme. This method involves young people working in partnership with adults; enjoying what they are doing; participating in varied and progressive activities; working in groups; taking part in activities outdoors; sharing in prayer and worship; challenging themselves in a safe environment; and making and living out their Scout Promise. ## **Public Benefit Statement** The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. 2 ## **Achievements and Performance** Each section organises various opportunities for the young people to experience new challenges, however as of 23[rd] March 2020 face to face activities were suspended due to global pandemic. The group quickly and effectively transferred to online activities. Here is a summary of the activities provided following the balanced programme provided by the Scout Association: - Monopoly Run – Scouts March 2020 - Good attendance and turnout at virtual St. Georges Day Parade. - We’ve had the Beaver trips to the Farm and Stick Men, Cub Mug-cakes. - Cubs-Got-Talent, Scouts scarf-pizzas. - Great Indoors, Food Bank Donations, supporting Harpenden Cares, Hiking to the Moon, CampAtHome world record breakers. - A Painted Stones Rainbow to raise funds for Dunstable Hospital, we have an award from the High Sheriff of Bedfordshire. - Great Indoors Weekender. - For RaceRoundTheWorld we raised £1,100 for Scout Groups who needed support to survive & Care for Care Homes led by Kasia Johnson. All fundraising events were cancelled due to global pandemic. ## **Financial Review** ## **Reserves Policy** The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £5,000. ## **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. ## **Declaration** The Trustees declare that they have approved the trustees’ report above. **----- Start of picture text -----**
Signatures KMWest Ckaire Birch
Full names Karen West Claire Birch
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3 Treasurer Position Chairman Date: 2[nd] October 2021 4 |;
Natwest Current Account
Haarlem Funds (included in the amount above)
Committed Funds (uncleared)
Petty Cash
Shed
Total Cash Reserve|**2019**
**23,553.80**
**0.00**
**0.00**
**0.00**
**11,626.63**
**23,553.80**|**2020**
**25,943.29**
**0.00**
**0.00**
**0.00**
**1,311.63**| |---|---|---| |||**25,943.29**| ## **Natwest Current Account** |Income
Subscriptions
Fund Raising
Donations
Loan
Activities
Camp
Summer Camp
Gift Aid
Miscellaneous
Fleeces/T-shirts
Hut Lettings
Misc
Expenditure
Equipment
Activities
Badges
Misc
Training
Admin
County Subs
Insurance (Premises)
Electricity
Hut Maint.
Water rates
Fund Rasing Expenses
Sundries
Camp Expenses
Scout Summer Camp
Covid Expenses
Petty Cash
**Net Cash Flow**||**Key**
13,590.00
£
To be enter
23.30
£
Calculated
18,600.00
£
-
£
1,348.80
£
2,813.80
£
1,256.00
£
2,996.91
£
435.70
£
-
£
235.00
£
-
£
**41,299.51**
**£**
493.70
£
2,294.93
£
1,171.29
£
470.58
£
111.29
£
271.34
£
5,544.00
£
1,284.11
£
587.27
£
20,654.72
£
317.49
£
250.00
£
-
£
3,282.20
£
1,256.00
£
921.10
£
-
£
**38,910.02**
**£**
**2,389.49**
**£**| |---|---|---| |Bank Balance - Brought Forward 31/12/19
**Bank Balance - Carried Forward 31/12/2020**
**Commited Funds**
Unreconciled Income
-
£
Uncleared Cheques
-
£
**Cashbook Balance**|23,553.80
£| |---|---| ||| ||**25,943.29**
**£**| ||| ||**25,943.29**
**£**| ## **Haarlem Fundraising** Camp Funds £ - Transfers In £ - Net £ - **Camp Balance Carried Forward £ -** |**Shed Fundraising**||| |---|---|---| |Waitrose
Co-Op
Harpenden Trust
One Foundation
Expenses
**Shed Fundraising Balance - Carried Forward**||| |||| ||278.00|18315| ||6,348.63|| ||8,000.00|| ||5,000.00|| |||| |||| |||| |||**1,311.63**| |||| |||| |**Uncomitted Funds**||**24,631.66**
**£**| 1 J11 Tobew• 23 2,11310 I￿.00 2906. 2201. 1.17129 470.58 271.34 5.$44. 58727 £ 20M4.n 317.49 2SO. w•r r*s 1256.IAI 921.10 tts 1st ifklLo+ 03.c6.ZL