75[th] Annual General Meeting Wednesday 11[th] May 2022 – 8pm Zoom Meeting **----- Start of picture text -----**
Celebrating
years
**----- End of picture text -----**
# **1st Chorleywood Scout Group** Do more. Share more. Be more. ## Agenda Acceptance of 2020 Annual Accounts and the74th AGM minutes Programme Highlights – Troops Group Progress (Exec / Governance) Financial Overview Election of Executive Committee Members Celebrating **----- Start of picture text -----**
years
**----- End of picture text -----**
75[th] Annual General Meeting Wednesday 11th May 2022 # Programme Highlights **----- Start of picture text -----**
Celebrating
years
**----- End of picture text -----**
## Group Scout Leader Report Last year started with a ban on all face to face activities meaning that the only way we could run a programme was online by zoom as the year progressed lock down slowly started to ease which meant that activities could resume in face to face conditions for the first time in nearly two years there were many restrictions on what could be done on both group size and also that we could only meet outside with a maximum group size of 12 children pushing some sections to run there programme three times we slowly increased group sizes which meant that by the summer sections could meet wit there full quota but no cross mixing with in age groups there was still a strict embargo on any residential activities so our first group activity turned in to three on the same weekend at Paccar where over 120 young people attended As the summer rolled on most sections continued to meet outside but were still subject to restrictions on transport which limited activities. After the summer break covid restrictions became easier and the cubs managed a night away on a narrowboat restrictions continued until the autumn when we were allowed back to HQ and use the new traverse wall that had been installed with the funds received from the Watkins family The executive worked tirelessly last year in calming various grants and in backdated gift-aid on our subs which enabled us to operate at a reduced subs rate In addition to this many hours were spent on sprucing the rear of the HQ to enable us to use this space and introduce a one way system for access and departure. Although we had been unable to use the minibuses a lot of time and work was spent on these to ensure they were ready for us to use safely and we are now looking forward to a near normal term of activities - In the coming year we will have two of our scouts attend the world jamboree is an immense achievement as they had to go through a tough selection process as there were only 8 places available and over thirty applied from this district alone Finally I would like to say a big thank you to all the leaders and executive who have worked so hard in the last 12 months ensuring that all our activities and Property has been fully risk assessed so that our young people can once again enjoy scouting in a safe environment this has been a very demanding period but now we are coming out the other side to celebrate our 75[th] anniversary this year. David Ponsford Group Scout Leader ## Beavers – Liz Hall, Duncan Munro Beavers we were back on Zoom for the third lockdown in the Spring Term, and used the opportunity to do our disability awareness badge and our communication badge through online fun sessions. We also had a great evening doing the musician badge online, and several beavers took part in the RSPB birdwatch and others made Welsh Rarebit for St David’s Day. We had fun trying out a range of experiments at home for the experiment badge and also practised our basic first aid and found out about St Patrick on his day. We celebrated the beaver 35th birthday with another party zoom. Several beavers took part in the Hertfordshire Beavers in Burrows event online. Beavers also did a record number of hikes with their families as they were desperate to get out and about for their daily exercise! Last summer term we started on the allotment, which was great to get back to after a year away, and planted our potatoes and onions as usual, and seeds in pots for our annual sunflower-growing competition. The beavers also met our chickens, which have since become part of every allotment session! We had a great activity weekend at Paccar, even though we couldn’t camp. We also cooked our own lunch on the Saturday on fires. We built dens at Phillips Hill Woods and did some outdoor first aid. We hiked to Harefield for chips and up the canal and over Croxley Moor and back. We canoed at BLYM before finishing back at our allotment to check the crops, and we made maps of the Swillett playground using Birds Eye Views.. In the autumn we started at Chorleywood campsite, lighting fires and cooking chocolate bananas and chocolate oranges on them. We made 6 Kings and Queens scarecrows for Chorleywood Orchard for the Chorleywood Scarecrow trail and were placed in the top 10!. We walked to the River Chess and made and sailed paper boats, harvested potatoes and onions from the allotment and helped out with some weeding at Chorleywood Orchard. At last we were allowed to do camps and our Autumn sleepover was Harvest-themed; We had a talk from Watford New Hope Trust about homelessness and slept overnight in our own cardboard shelters at HQ, turning them into tunnels the next morning! We had a pond-dipping session with the Common ranger, did a scavenger hunt hike round Chorleywood and learned all about scouting around the world as part of our International badge. We had an agility session, run by our young leaders, learned about healthy foods, and drew maps. We couldn’t sing at Late-Night shopping or Hurstleigh so we took a week off and enjoyed a Christmas Light-hunt with our families. Our Christmas bring-and-buy sale raised £90 for WaterAid which we have been learning about and supporting for our Community Impact Stage 1 badge. As ever we couldn’t do it all without our very supportive group of parentsthanks to all who have helped us out. And our fabulous Young LeadersMaddie, Charlotte and George. And as ever we have enough beavers on the waiting list to start a second colony if we only had the leaders! ## Falcons & Eagles – highlights from the combined Troop report ## Leaders: Sarah Wright, Rebecca (Falcons) Jonathan White, Katherine Fawcett, Bruce Rawthorne (Eagles) - Spring 2021 Our last term of lockdown & Virtual Cubs - our aim was to try to keep the cubs entertained and engaged with plenty of fun, silliness and novelty. We started with a drawing game and a scavenger hunt - which was a favourite one for the Cubs. One of the highlights of the term was Virtual One man and his dog: an evening with a local shepherd and his dog, looking at how he communicates with his dog to control the sheep. Everyone was fascinated (and we plan to go and see him “IRL” - in real life this term). - We had a very interesting evening talking to William Nice, an ex-cub, who has become quite famous in Chorleywood for his animation movies, winning several prizes. We had a look at his bespoke studio, and he showed us his films. After this inspiring evening the Cubs were then challenged to make their own films, which we all watched later in the term. Finally , the last evening of term was about the RAF, courtesy of Pete Fawcett, and he talked about his jobs, the jet planes, and then we made paper aeroplanes. I think everyone found this last period of lockdown the hardest: bleak weather, short days, and schools were more set up in some cases for full days of lessons online. Some found the idea of more time on a screen just too unappealing. We had reasonable attendance though, of around 9 making nearly every week, and another 4 managing about half in Eagles. - Summer 2021 Back to face to face Scouting - Outside for nearly the whole term! We started with an old favourite of Capture the flag and other Wide games, got stuck in with whittling knife skills, making shelters and lighting fires. We also got our muscles going with a hike in Chalfont St Giles, and our only indoor night, climbing at Rock up. We made Catapults and went on a village walk and community map. We weren’t able to camp overnight, but the Activities weekend at Paccar was very well attended, and enjoyed by all. We ended with a water fight, in which the leaders took the brunt of the soaking! Thankfully the weather was perfect. - Autumn 2021 Getting back to normal The falcons took 8 cubs on a canal boat trip into London in October. Very limited numbers due to space but we had a fantastic time. The programme We went back for more activities at Paccar, and had a session on mental health, another night we went orienteering on the Common. We were visited by Gagan Malhotra, local MP, and we had a question and answer session with him, and then debated a new law. The motion was: ‘children should be able to wear their own clothes’ interestingly the motion did not pass! We sewed Remembrance poppies for our wreaths, and had a Guy Fawkes bonfire night where we made our guys and burnt them. The traditional conker tournament took place, but no winners -due to rock hard conkers, none of them broke! Then we had fantastic attendance at the Remembrance march and service in November and laid our wreaths. The Cubs really enjoyed the incident hike where most of them ended up in bandages, finishing off with making stretchers to carry the last casualty home. - In conclusion: a good year, although no camping. It was sad to say goodbye to some Cubs without them having camped with us. But 9 Cubs still managed to gain their Silver Scouts awards **Highlights from the Troop report: Misbourne Scouts** ## **Tony Barnett and Duncan Farnsworth** - **Autumn 2021 – face to face activities resumed (with Covid risk assessments) and included:** ## **Spring 2021 - Virtual Meetings were held due to Covid restrictions and included:** Online activities such as the Crystal Maze, Batchworth Escape room and ‘Taskmaster’. World Challenge badge – Zoom connect with Dutch Scout group in Alkmaar. Each group shared troop & regional history, played an international version of Kims Game and sang troop songs together. Several activities required a doorstep drop of all preprepared materials: Making a Paracord Jig, then using it to make a Making a Paracord Bear Grylls survival bracelet and Making the Misbourne “M” shaped birdbox. - Wide games on Chorleywood Common & welcome to our new scouts. - Home Made Go-Kart racing & Competition in the floodlit open barn at Restore Hope in Latimer. - Pinewood Derby – Race night at HQ using our 50yr old track! - - Firewood bagging at Restore Hope Latimer – Volunteer work credit. - Abseiling from HQ roof window led by Geoff Hall. - Local Knowledge quiz – exploring Chorleywood. Badge work - Fun with Crates patrol challenge. - Official unveiling of the traverse wall memorial Plaque dedicated to Chairman Llewelyn with guest of Honour – Morag Watkins. - Fun with Electronic games at HQ - Christmas Party & Games at HQ ## **Summer 2021 – face to face activities resumed (with Covid risk assessments) and included:** Water sports at the Aquadrome (Stand up Paddleboarding, kayaking and sailing Use of the district campsite for camping, relay racing and backwoods cooking. Night hikes to both the Chess Valley and Chiltern way Sapling planting at Restore Hope Latimer (Forester badge) _Tony & Duncan would like to Express their great appreciation to all of our scouts for their Engagement, Energy, creativity and teamwork during this very difficult and somewhat restricted year. We would also like to extend our thanks and gratitude to all of our Parents for their ongoing support and especially for their help on Scout nights._ Go-Kart building ## **Chess Troop report Highlights** ## **Marion Walker, Scout Leader; Alan Banton Section Assistant; Angus Ryall, Section Assistant.** - The Spring Term started off with us still in Covid lockdown so we spent the term having Zoom meetings. We used the ‘Zoom Packs’ ( which contained compasses, maps, lengths of cord and string, paper straws, clothes pegs and masking tape) that were delivered at the end of the previous term . - We practised our map reading skills, tied knots, made a robotic hand and ventured into the kitchen to make pancakes on-line and microwave mug cakes at a later date. We had our Troop Forum where the Scouts gave us ideas for activities they would like to do when we came out of lockdown. We also had quizzes - The Summer term saw us meeting outside again initially half the Troop per evening. When TSA rules changed, we met as a whole Troop. We had evenings at PACCAR rifle shooting, completing Gladiator Challenge. We did shelter building at the District Campsite, but sadly due to TSA rules the Scouts weren’t able to sleep in them. The Scouts planted saplings at Restore Hope, Latimer; played wide games, built chariots (?) and raced them at the District Campsite and of course lighting fires and Backwoods Cooking. Some of the Troop attended the two activity days at PACCAR in June which replaced Group Camp. - The Autumn Term started off with us meeting at HQ, however as there was an upsurge in cases of Covid locally we switched to outdoor meetings for most of the rest of the term. We had a night hike, wide games on the Common, went to PACCAR several times to do Archery, Gladiator Challenge and Orienteering. The Scouts had a Local Knowledge Quiz around Chorleywood, mapped the District Campsite, did Backwoods cooking and came inside for the Chess Cooking Competition which had as a theme a simple ‘One-Pot’ meal. - In November we had eighteen Scouts present at the Remembrance Day service when one of our Scouts played the Last Post and Reveille. A big thank you to all the parents we couldn’t run a programme of activities like this without your help. - Very grateful thanks go to Dave Martin (ex-Cub Leader) Ed Hems (Chairman) David Ponsford (GSL) and Norman Leinster for stepping in to help run Troop meetings when members of the Chess Troop Leadership Team were unable to attend. Thames Slide To be added but Gareth gave a verbal update at the AGM: Most of the Scouts continued through lockdown and on zoom, losing only 1 or 2 young people. On returning to face to face activities the troop was split into two groups and a parallel programme ran Gareth said it was good to be back to running the troop face to face 75[th] Annual General Meeting Wednesday 11th May 2022 # Group Progress / Governance **----- Start of picture text -----**
Celebrating
years
**----- End of picture text -----**
## FACILITIES & Governance We have replaced the boiler - although we did need to get it fixed under warranty unfortunately! Minibus – keeping them roadworthy Additionally looking at future strategy and replacement vehicles Reviewing Legal paperwork for HQ ownership New cooker installed Replacement fencing and general repairs We officially opened the Llewellyn Watkins traverse wall Fire Doors installation and removal of fire escape that is no longer required Additional fire survey actions Asbestos Survey and other HQ Maintenance ## EVENTS Sadly Covid Restrictions Meant events were still limited But 2021 did see the return of the Christmas Late Night Shopping in the village There was a BBQ in September to thank all Leaders and Exec for their hard work 2022 (not within this AGM) Very successful Quiz Night HQ Painting / kitchen refurb weekend Planned: ## Chorleywood Village Day July 12[th] July Open Evening and 75[th] Anniversary celebration with Troops presenting Friends of Chorleywood Scouts 75 Anniversary Celebration (September) More Christmas Market and more working parties potentially…. Partnerships with community groups (e.g. Restore Hope) Support for Scouts events Termly Newsletter Support to District Campsite Rennovations recycling ink cartridges Remembrance Parade Continued Hall Hire Recruitment into Chorleywood Scouts Group 75[th] Annual General Meeting Wednesday 11[th] May 2022 ## Financial Overview **----- Start of picture text -----**
Celebrating
years
**----- End of picture text -----**
Financial Overview 11* D•t•n** 21b21 J1* 01(*rt*w 31* D•c•mb•r 2019 31rt 0•¢•m￿ 2•11 J1810•(*rn￿ 2•17 Iloim lrn. 2•211 £19.SOI_37 £IS.408.69 £1389. £11.C(#). £1,717.IKI £5 749 48 £23.48023 £21.81435 £21.370.Q2 £7. IGlnMI £11.091.07 £19.034.(#) £716.55 X11 TI1& ￿1&11•. >)IVJ) & 2CI3Y21 £1,46203 É2.C113.00 £1,48137 LA* £618 kncune É3.896 31 t4.38￿> LYJ t4.535. £3446&12 É27.070 £27J87.J) E3.7S29S £3.168.86 t3.￿45 £2.144J4 £4.0tt32 x 2£1.19& road t* x 2 £430. £16.74SAO £42S3. t14310.C £12.M30 £1.413. rep*rni£10,634. cJ8wi £￿. 906 £1.475 t2.71￿79 t3.98S.16 t7.904.8Q £1.90S.92 U7.00021 £2.049.26 .662.24 È7.026.62 £262 46 £1•.423. TT920 £3.18S. £6.gag. £271. £3.787_41 £2.996.67 £6.094. £S.338 86 TfThV•• I£I.LUII fn8 (£rn71 U4.14L86 È6.534.19 £2.09127 Equi￿￿nt Sulph• I Ihflell £17 £16 £6 727.•1 Ba￿ RECONCIIATIC*4 1 - Lkyhyls 8art ITrewn¢*l 2- Lk?￿lS eart1100 Dr#w) 3- L￿*￿￿• e84* Iclwl É8.tsX43 £21.382.18 £2.146.a8 t3.(￿5.83 È4.432.61 È2.697A3 £n.41&167 £43An.23 £41.074.19 £1210.69 t12.160 70 £60,618.7• É37.S4827 £2210.69 t12076 41 £68.￿￿1 S- elsoc {J9rt￿o•l 6- Skiptcm Totsl Bank 8akn¢• £12.210 B1 £•3,9111*1 £12204 71 £76 660.82 £11 9￿57 £6S 707.1• PrKff Year 8&nk BdaK• SwF*J8 l Deficit IFW 8tth*l ¢alrJJ£18d Tolal 88nk Balw Acttb#l Totsl 88nk B*nt* Ipar V*kn¢• (surO￿ l Defteltl £76.W.82 £17 3.90191 £93.902 91 £80.618.79 £16 042.03 £76.660. £76.660 82 (DNJ Scouts 75[th] Annual General Meeting Wednesday 11th May 2022 ## Election of Executive Committee Members **----- Start of picture text -----**
Celebrating
years
**----- End of picture text -----**
## Thank you to all those who give their time to sit on the Executive Committee and are Trustees for 1[st] Chorleywood Scouts The following committee members are standing for re election: Ed Hems – Chair (and Charity Commission Trustee) Katie Simons - Secretary (and Charity Commission Trustee) Neil Thomson – Treasurer (and Charity Commission Trustee) James Ray – Subscriptions _Leann Bowden – Admissions TBC HAVEN’T HEARD_ Anne Maria Farnsworth – Administration (DBS) Alita Davern – Parent Rep and Training Michael Ponsford – committee member Sarah Wright and Marion Walker attend on behalf of Section Leaders and have said they will stay on even though stepping down as section leaders Rob Botwright – committee member and Charity CommissionTrustee (STANDING DOWN) We would like to welcome Punyadip Cheema to the Executive Committee as a Parent Rep _NB The Group Scout Leader position within the Executive Committee (David Ponsford) is a requirement of the Scout Association. David is also a Trustee_ 75[th] Annual General Meeting Wednesday 11[th] May 2022 ## Jamboree **----- Start of picture text -----**
Celebrating
years
**----- End of picture text -----**
In Summer 2023, more than 40,000 Scouts from all over the world will gather in Korea for the 25 World Scout Jamboree. The World Scout Jamboree (WSJ) is a World Organization of the Scout Movement (WOSM) event, it happens every four years, each time hosted by a different country. We’re so proud that thousands of UK young people aged 14 to 17 and their leaders will in South Korea and we’ll call ourselves the UK Contingent. Chorleywood Scouts are really proud to have 2 Scouts (Rosie and Seth) going to the Jamboree in South Korea in 2023. We will be supporting them in various fundraising events over the next 12 months – please do join in with them where you can and support our young people on this amazing adventure Just like the Olympic Games, every 4 years, Scouts aged 14-17 from around the World gather to celebrate Scouting at the World Scout Jamboree. In fact this event overshadows the Olympics in size as around 40,000 Scouts from more than 150 countries will attend the next Jamboree in Korea in August 2023, in the largest youth gathering on Earth. The 25th WSJ will be held in SaeManGeum in Korea. Just once in every Scout’s life, they have the opportunity to apply for a place to represent the County and Country at the World Scout Jamboree as a Participant. Participants and Leaders alike make a commitment to the UK Contingent to spread the good-word of Scouting and the Jamboree at all stages of the journey; attending public events, and delivering related program content to local Groups in order to encourage would-be volunteers and inspire future Scouts to continue their journey in the movement. Each Jamboree trip is typically just under 3 weeks in total comprising of 12 days on the Jamboree site, sandwiched by a 2-3 day ‘big city’ visit, this time to Seoul, and a Hosted Hospitality experience where Units will meet and stay with a local Scout Group for a few days. During the Jamboree itself there will be a programme covering faiths and beliefs, international foods, adventurous activities, global and personal development and cultural understanding within the five main aims of this Jamboree: Scouting for life, Smart and Scientific, Safe and Secured, Sustainability and lastly Adventure, Culture and Tradition. All participants will camp in their Units of 36 Scouts and 4 leaders, and all neighbour Units from other parts of the world; rising to the challenge of making friendships with like-minded young people who may not even speak the same language. 75[th] Annual General Meeting Wednesday 11th May 2022 # Volunteering **----- Start of picture text -----**
Celebrating
years
**----- End of picture text -----**
We are grateful for the support of Parents each week, on the parent rota. But, if you feel you can commit a bit more time to help out, then we are looking for new leaders as we are sadly saying goodbye to Chess Scout Leader Marion and Falcons Cubs Leader Sarah at the end of Summer 2022. And in addition would like to handover the Admissions role (managing waiting lists) and find a new auditor for the annual accounts #SkillsForLife **scouts.org.uk/join** 75[th] Annual General Meeting Wednesday 11th May 2022 # Thank you! Any Questions? **----- Start of picture text -----**
Celebrating
years
**----- End of picture text -----**
## **1st Chorleywood Scout Group** ## **Income & Expenditure for 12 months to 31[st] December 2021** ||**Notes (re. 2021)**
**31st December 2021**
**31st December 2020**
**31st December 2019**
**31st December 2018**
**31st December 2017**| |---|---| |**INCOME & EXPENDITURE**
**Receipts**
Subscriptions
Tax Refund (Gift Aid)
Covid-19 Related Grants
Fundraising
Other Income
**Total Receipts**
**Less: Expenditure**
Vehicles
Premises
Utilities
Scout Activities
Group Costs
Equipment
**Total Expenditure**
**Net Surplus /Deficit**|£19,501.37
£15,408.69
£23,480.23
£21,814.55
£21,370.02
£11,094.07
£1,589.95
-
-
-
Gift Aid 2017/18, 2018/19, 2019/20 & 2020/21
£19,034.00
£11,000.00
-
-
-
£716.55
£1,717.00
£1,462.03
£895.54
£1,482.37
Late Night Shopping £618
£3,896.31
£5,749.48
£2,043.00
£4,360.00
£4,535.00
**£54,242.30**
**£35,465.12**
**£26,985.26**
**£27,070.09**
**£27,387.39**
£3,752.95
£3,168.86
£3,383.45
£2,144.94
£4,062.32
£16,745.40
£4,253.65
£8,843.83
£14,510.00
£12,795.39
£2,705.79
£2,049.26
£2,779.20
£3,787.41
£2,056.72
Website renewal £380
£3,985.16
£2,662.24
£3,185.89
£4,730.19
£2,996.67
£7,904.99
£7,026.62
£6,999.00
£6,534.19
£6,894.90
£1,905.92
£262.46
£271.29
£2,091.27
£5,338.86
Traverse wall (£1,000), alter fires (£760)
**£37,000.21**
**£19,423.09**
**£25,462.66**
**£33,798.00**
**£34,144.86**
**£17,242.09**
**£16,042.03**
**£1,522.60**
**£6,727.91**
**£6,757.47**
Spring term £3,500, summer term £6,800, autumn term
£7,500
Hall Hire: local elections £300, Sills Perf. Arts £3,235,
other £350, 100 Club donations £60, interest (Skipton
B/Soc) £6
Van insurance x 2 £1,196, road tax x 2 £430, general
maintenance £1,056, Transit MoT failure repairs £980
Guttering repairs £890, insurance £890, fence
replacement £1,413, boiler replacement £10,634,
cleaning £696, gas oven £1,475| |**BANK RECONCILIATION**
**Bank Account Balances**
1 – Lloyds Bank (Treasurer's)
2 – Lloyds Bank (100 Club Draw)
3 – Lloyds Bank (Chess)
4 – Lloyds Bank (Subscriptions)
5 – Nationwide B/Soc (Jamboree)
6 – Skipton Building Society
**Total Bank Balance**
**Reconciliation**
Prior Year Total Bank Balance
Calculated Total Bank Balance
Actual Total Bank Balance (per above)
Net Surplus /Deficit(per above)
**Variance (Surplus /Deficit)**|£8,008.43
£21,382.88
£2,146.98
£4,432.61
£3,335.07
-
-
£3,025.83
£2,697.83
£2,337.83
Account closed January 2021
-
-
-
-
-
Account closed January 2021
£73,683.67
£43,073.23
£41,074.59
£37,548.27
£45,843.72
_-_
_-_
£2,210.69
£2,210.69
£2,210.00
Account balance transferred to Lloyds Bank Treasurer’s
£12,210.81
£12,204.71
£12,160.70
£12,076.41
£11,980.57
**£93,902.91**
**£76,660.82**
**£60,618.79**
**£58,965.81**
**£65,707.19**
£76,660.82
£60,618.79
£17,242.09
£16,042.03
£93,902.91
£76,660.82
£93,902.91
£76,660.82
**£0.00**
**£0.00**| 26/10/2022, 20:49 1st Chorleywood Scouts Mail - Re: 1CW Accounts 2021 ## **Treasurer Scouts ** ## **Re: 1CW Accounts 2021** 1 message **Myfanwy Ronchetti** 23 October 2022 at 11:39 To: "Treasurer, Scouts" I have no changes to make to the income and schedule and I am happy to sign off the independent review of the 1st Chorleywood Scout Group for 2021 Profit £17,242.09 Bank balances of £93,902.91 Myfanwy Ronchetti IEWCA FA Whitestacks Chorleywood Herts WD3 5HE myfanwyronchetti@gmail.com 07753928457 On 6 Oct 2022, at 15:18, Treasurer, Scouts wrote: Hi Myfanwy Firstly, thank you very much for the quick turnaround; it's really appreciated. With regard to your queries: 1.) I can confirm that all of the Covid-19 related payments received from TRDC were grants. No loan mechanism of any kind was / is involved & repayment is not required. 2.) I have no additional documentation relating to the Covid-19 payments (I have searched through emails, paper items & other documentation). The only 2 items I could find are the application & subsequent confirmation of receipt from TRDC (both attached) for the Local Restrictions Support Grant payments, but you will have already seen these. I can find no reply received 'within 10 working days' as TRDC specify but note that the payment was actually received within that same timeframe i.e. application confirmation received from TRDC 16-Feb-2021, payment received 01-Mar-2021. I do also remember that some later Covid-19 related payments were made automatically by the local authority if an application had already been made for a previous lockdown period. I believe the existence & rateable value of a registered property was also a factor in making these payments. 3.) You asked via WhatsApp about a balance sheet &, in my rush, I replied to say there are no assets; at the time, I had my Russell School PTA thinking cap on! Of course, there are some substantial assets, principally the HQ building, two minibuses & a lot of camping equipment. We don't maintain a formal balance sheet for these & nor do we amortise the assets in the accounts. However, I think you've raised a good point (annoyed I didn't think of it myself) that it might be good to have a formal asset statement detailing items of significant value. I wouldn't see this as being a part of the financial accounts but, perhaps, something that can be periodically reviewed. I've made a note to raise it at the next exec committee meeting. 4.) Email sign off is fine; can I please ask you to include your full name, qualifications if relevant and address & contact details? And thank you once again for undertaking this audit. If you're happy to continue next year, I'll aim to provide the 2022 audit pack sometime during January 2023. Neil Thomson Treasurer, 1st Chorleywood Scout Group Tel. 07419 986 869 On Wed, 5 Oct 2022 at 21:10, Myfanwy Ronchetti wrote: Neil I have completed my audit of the accounts and I only have one question around the covid grants. https://mail.google.com/mail/u/2/?ik=05c92a13fc&view=pt&search=all&permthid=thread-f%3A1745879705706006112%7Cmsg-f%3A1747474536… 1/2 26/10/2022, 20:49 1st Chorleywood Scouts Mail - Re: 1CW Accounts 2021 |Can you please confirm that the following are all grants and not loans
anytime|- i.e. do not need to be paid back at|- i.e. do not need to be paid back at| |---|---|---| |Covid-19 LRSG(Local Restriction Support Grant),Lockdown 3||£ 4,000.00| |Covid-19 CBLP(Closed Business Lockdown Payment),Lockdown 3||£ 2,001.00| |Covid-19 CBLP(Closed Business Lockdown Payment),Lockdown 3(Extension)||£ 286.00| |Covid-19 LRSG(Local Restriction Support Grant),Lockdown 3(Extension). Believe to rela||t
£ 2,096.00| |||| |Covid-19 Business Restart Grant Schemepayment(for theperiod commencingThu 01-Ap||£ 8,000.00| |Also for the first 4 do you have any backing/documentation I can review.
Apart form that I must say they are the best charity accounts I have ever audited (and I have seen a lot). Than
you they were so easy to follow.
I have no changes to make to the income and schedule and subject to the answers to the question above happy
to sign off
Profit £17,242.09
Bank balances of £93,902.91||| Are you happy with an email sign off or would you like something more formal ? Thanks Myfanwy https://mail.google.com/mail/u/2/?ik=05c92a13fc&view=pt&search=all&permthid=thread-f%3A1745879705706006112%7Cmsg-f%3A1747474536… 2/2