Trustees, Annual Report For the period From (start dale) to end date Section A Reference and administration details Charity name 64TH BUSHEY AND OXHEY SCOUT GROUP other names the charity is known by Registered charity number Irf any) HQ registration number Charity's principal address BOURNEHALL LANE BUSHEY HERTS Poslcode Trustee Name Office lif any) Dates aeted If not for whole year David Holdback Jilna Patel Laura Cohen Dean Manchett Vikki Coo Chair Treasurer Secreta Trustee Trustee Whole Year Whole Year 3 Feb 2026 to 31 March 2026 3 Feb 2026 to 31 March 2026 Whole Year er 10 11 12 13 14 15 Names and addresses of advisers loplional information but encouraged as best practice) IThe&e willbe publishedin the tslthe chèntyl Type of advisor Name Address 1 LT700001 (3rd December 20181
Section B Structure, governance and management Description of the charity's trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. le.g. trust deed, conslitutionl How the charity is constituted The Group is a trust established under ils rules which are common to all Scouts. .g. trust, association, compans Truste8 selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. le.g. appointed by, elected by) Additional governanee issues (optional infomalion bul encouraged as best practice) You may choose to include additional information. where relevant, about.. The Group is managed by the Group Executive Committee, the members of which are the 'Charily Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making relums lo the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders {if opted to lake on the responsibility) and parent's representation. Policies and ProdureS adopted for.. a} the induction and training of trustees., This Group Executive Committee exists lo support the Group Scout Leader In meeting the responsibilities of the appointments and is responsible for.. The maintenance of Group property., The raising of funds and the administration of Group finance- The insurance of persons, property and equipment., Group public occasions., Assisting in the recruitment of leaders and other adLJIt support., Appointing any sub committees that may be required., Appointing Group Adminislralors and Advisors other than those who are elected. Section B Structure, governance and management {continuedl Risk and Internal Control 2 LT700001 (3rd December 20181
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Furthermore, the Group Executive Committee has identified the major risks lo which they believe the Group is exposed, these have been reviewed and systems have been established to miligale against them. The main areas of concern that have been identified are.. Damage to the building, property and equipment. The Group would request the use of buildings, propety and equipment from neighbouring organisations such as the church, community ntre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to miligale against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve lo ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either tempoorily or pemanenlly. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders lo an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst csse scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a conlraelion, consolidation or closure of a section. In the worst case SnariO the complete closure of the Group. Sectlon C Objectives and activities The Purpose of Scoutlng Scouting exists lo actively engage and support young people in their personal development, empowering them lo make a positive contribution to society. 3 LT700001 (3rd December 20181
The Values of Scouting As Scouts we are guided by these values.. Integrity - We act with integrity,. we are honest, trustworthy and loyal. Respect - We have self-respecl and respect for others. Care - We support others and take care of the wodd in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference., we co-operate with others and make friends. Summary of the objects of the charity set out in ils goveming document The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and". enjoy what they are doing and have fun lake part in activities indoors and outdoors leam by doing share in spiritual reflection lake responsibility and make choices undertake new and challenging activities make and live by their Promise. Summary of the main activities in relation to these objects Additional details of the objectives and activities (optional information bul encouraged as best practice) You may choose to include further statements, where relevant, about.. policy on grantmaking., contribution made by volunteers., policy on inveslmenls. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. Section D Achievements and performance Summary ofthe main achievements of the charity during the year The Group maintained its 4 sections {Scouts, Cubs, Beavers and Squirrels) with a total average membership of 139. There are 2 Squirrel Dreys, 2 Beaver Colonies, 2 Cub Packs and 2 Scout Troops within the group. Each section held weekly meetings al the Scout Hul as well as 4 LT700001 (3rd December 20181
participdting'in régular additional actlvitiey includirlg campg and. events both locally and nationally. The Group also received 1 councillors grant lotalling £1.5k towards replacing the fire door, £1 k from Tesco Stronger Starts towards our outdoor area, £2.5k from the High Sheriff Award.The Group spent £5.8k towards refurbishments to the building in order to make il more energy efficient, sustainable as well as adding in further fun and safely elements. Section E Financial Review Brief statement of the charity s policy on reserves Reserves Policy The Group's policy on reserves is to hold sufficient resour$ to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent lo 12 months running costs, circa £20k The Group held reserves of approximately £38k against this al year end. This Is within the level required for operating expenses. Quantify and explain any designations Details of any funds materially in deficit IcircumstanS plus steps to eliminalel Further financial review details (optional information) You may choose to include additional information, where relevant, about.. the charity's principal sour$ of funds (including any fundraisingl., how expenditure has supported the key objectives of the charity., investment policy and objectives., Section F Other Optional Information Plans for future periods (details of any significant activities planned lo achieve them) The group has planned to carry out further refurt)ishments lo the building in order to make il more energy efficient, sustainable as well 8S 8dding in further fun and safely elements, including carying out works on the outdoor area. 5 LT700001 (3rd December 20181
Section G Declaration The trustees declare that they have approved the Iruslees, report above Signed on behalf of the charity's trustees Signalure{sl Full name{sl David Holdback Position leg Secretary, Chairl Chair Date 6 LT700001 (3rd December 2018}