2025-03-31-accounts

Trustees' Annual Report

For the period

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Section A			Reference and administration details
Charity name 64TH BUSHEY AND OXHEY SCOUT GROUP Other names the charity is known by Registered charity number (if any) 3 0 2 5 2 1 HQ registration number Charity’s principal address BOURNEHALL LANE BUSHEY HERTS Postcode W D 2 3 3 J U 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Trustee Name Office (if any) Dates acted if not for whole year David Holdback Chair Whole Year Jilna Patel Trustee Whole Year Sam Shepherd Trustee Whole Year
			64TH BUSHEY AND OXHEY SCOUT GROUP

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

Section B

Structure, governance and management

1 LT700001 (3rd December 2018)

Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by)
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
	The Group is a trust established under its rules which are common to all Scouts.
	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Furthermore, the Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations.

2 LT700001 (3rd December 2018)

p p g g
The Group has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through
the capitation fees contributes to the Scout Associations national
accident insurance policy. Risk Assessments are undertaken before all
activities.
Reduced income from fund raising. The Group is primarily reliant upon
income from subscriptions and fundraising. The group does hold a
reserve to ensure the continuity of activities should there be a major
reduction in income. The Committee could raise the value of
subscriptions to increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers
to run and administer the activities of the group. If there was a reduction
in the number of leaders to an unacceptable level in a particular section
or the group as a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the
complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 4 to 18. If there was a reduction in membership in a
particular section or the group as whole then there would have to be a
contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.

Section C

Objectives and activities

Summary of the objects of the charity set out in its governing document

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends.

3 LT700001 (3rd December 2018)

The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement
	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	The Group maintained its 4 sections (Scouts, Cubs, Beavers and Squirrels) with a total average membership of 136. There are 2 Squirrel Dreys, 2 Beaver Colonies and 2 Cub Packs within the group. Each section held weekly meetings at the Scout Hut as well as participating in regular additional activities including camps and events both locally and nationally. The Group also received 2 councillors grant totalling £1.5k towards the Big Help Out, camping equipment and refurbishments.The Group spent £12.4k towards refurbishments to the building in order to make it more energy efficient, sustainable as well as adding in further fun and safety elements.

4 LT700001 (3rd December 2018)

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £20k The Group held reserves of approximately £24k against this at year end. This is within the level required for operating expenses.

Further financial review details (optional information)

Youmay chooseto include additional information, where relevant, about: • how expenditure has supported the key objectives of the charity; • investment policy and objectives; • the charity’s principal sources of funds (including any fundraising);
Section F	Other Optional Information

5 LT700001 (3rd December 2018)

Plans for future periods (details of any significant activities planned to achieve The group has planned to carry out further refurbishments to the them) building in order to make it more energy efficient, sustainable as well as adding in further fun and safety elements.

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) David Holdback Position (eg Secretary, Chair) Chair Date D D M M Y Y

6 LT700001 (3rd December 2018)

64TH BUSHEY AND OXHEY SCOUT GROUP

Annual Accounts for the year ended 31 March 2025

Income Statement Income Expense Net Income Balance Sheet Bank Accrued Income - Grants Accrued Expenses Net Assets Reserves - brought forward Net Income - current year Total Reserves	2025 £ 43,473 (52,213) (8,740) £ 24,589 - - 24,589 33,329 (8,740) 24,589	2024 £ 41,963 (32,672)
		9,290
		£ 33,329 - -
		33,329
		24,039 9,290
		33,329

The income for YE 2025 includes local authority support grants, totalling £1.5k, and the expense includes new equipment totalling £3.8k

YE 2024 includes £2,540 from Councillors Grants; £1,952 from Gift Aid, £876 from dormant Barclays account;

YE 2025 includes £1,550 from Grants; £1,984 from Gift Aid;

BARRY HULIN

91 Grover Road Watford Herts WD19 4HH Phone [phone] Mobile: [phone] E-mail: [e-mail]

28 November 2025

Mrs Jilna Patel 27 Moatfield Road Bushey Herts WD23 3BP

Dear Jilna,

64[th] Bushey & Oxhey Scouts Accounts 2024/2025

I am writing to you to confirm that I have scrutinised these accounts as requested. Whilst it is not necessary for the accounts to be audited you have adopted the recommendation that these accounts be independently examined which involves the following procedures:

• comparison of these accounts with the accounting records;

• inspection of all accounting records for material errors;

• analytical review of the accounts to identify problems;

• review of accounting policies, material assumptions & judgements;

As an examiner I have an understanding of your activities & accounting systems, the nature of your assets, liabilities, income & expenditure was able to plan this work properly.

You did supply a copy of the year end bank statement from Metro Bank for 2025 but not for 2024 but I have kept a copy from last year which both agree with your figures.

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I am pleased to say that I did find your accounts to be in very good order and am happy to agree with them.

Your normal income shown under Go Cardless totals £25,394 plus Gift Aid £1,984 against normal expenses comprising utilities, cleaning, capitation maintenance & other totaling £19,148 giving a surplus of £8,230.

Exceptional income comprises rental, grant & events total £16,094 against exceptional expenses of leaders, events, refurbishment totaling £33,067 showing a deficit of £16,973. Overall, the deficit was £8,740 (rounded) for which you have adequate funds with a closing balance of £24,589 which is above the £20,000 figure the trustees set as a reserve policy.

You are doing an excellent job for your Group for which we all thank you.

Go well and be well.

Yours sincerely

Barry Hulin FCII

Watford South District Council Treasurer

PS I will e-mail this letter in the first instance and send a signed original in the post.

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