Trustees, Annual Report For the period From Islart dale) lo end dale Section A Reference and administration details Charity name 64TH BUSHEY AND OXHEY SCOUT GROUP Other names tha charity is known by Reglslered charity number Ilf any) HQ rogislralion numbar Charlly's prln¢ipal 8ddress BOURNEHALL LANE BUSHEY HERTS Poslcode Tru8t0• Namo Offlco Ill any) Dat•• act•d Sf not for whole y•ar Davld Holdback Jilna Patel Samantha Shepherd Chalr Trusloe Trustee Whole Year Wholg Year Whole Year 10 12 13 14 Names and addresses of advlsers (optional information bul 8ncouraged as best practice) {Te ypo of advisor amo Address Section B Structure, governance and management I LT70000113rd December 20181
D8scription of th8 ¢harily's trusts Type of 9overning document The Group's goveming documenls a those of the The Scoul Association. They consisl of a Royal Charter, which in tum gives authority lo the By8 Laws of the Association and The Policy, Organisalion and Rules of The Scout Association. le.g. trust deed. constilulionl How the charity is consliluled The Group is a trust eslablishod und8r ils rules which ar9 common lo all Scouts. le.g. Irusl, assori8llon, company) Truste6 seleclSon methods le.g. appointèd by, el8ct8d byl The Trustees are appoint8d in acetsrdanca with thè Policy, Organi5abon and Rules of The Scout Association. Additional gov8rnanc8 issues lopllon81 infom81ion bul encouraged 88 be81 pr8¢1icel You may choose to Include addllional inlormalion, where relevant, about.. The Group is managed by the Group Ex8culiv8 Committee, the mernber5 of which are the 'Charity Trustees. ol the Scout Group whlch is an educational chartly. As charity Iruslees they are responsible for complying with 189151alion applicable lo charities. This includes the gislralion, keeping propèr accounts and making returns lo the Charlly Commlsslon as appropriate, Polici8S and procedures odoplgd lor.. al the induction and training ol Iruslees., bl Iruslee, consideraiitsn ol major risks and the systems and procedures lo man898 them The Committee consists 013 indapèndenl rgpresgntaliv9s, Chair, Treasuref and Secretary tO9ethgr with the Group Scout Leadgrs, individual $8clion leader5 lif opted lo take on the responsibility) and parent's represenl81ion. This Group Executive Committee exists 10 support the Group Scout Leader in meellng the responsibilities ol the appointments andls responsibl¢ lor.. The maintenance of Group property., The r8i51ng ol lunds and the administration ol Group linancg.. The Insurance of persons, property and equipmgnt", Group public occasions., A5s1sllng In the recrullmenl of le8d8r8 and other adult 8UPPOrt', Appointing any sub committees that may be reqvired., Appointing Group Admini8lralor8 and Advi8or8 other than those who are elect&d. Section B Structure, governance and management Icontinuedl Rlsk and Int•rnal Control 2 LT70000113rd December 20181
I he (iroup nas In place sysiems or Inigrnai conwois tnai are ¢Jesign80 to provide reasonable assurance against material mismanagement or loss, thas8 include 2 signatories lor all payments and comprehensive Insurance policies lo ansura that insurable risks are covered. Furthermore, the Group Executive Committee has id8ntified thè major risks to which they believe the Group is exposed, these have been remewed and systèms havè boèn eslAblished lo miligale against them. Th& main areas of concem that havè bèen id8ntifi8d 8rè: Damage lo the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisalions such as the church. community cenlre and other Scout Groups. Similar reciprocal arrangements exist with these organisalion8. The Group has sufficient buildings and conten15 in8ur8nce In place lo mitigate against permanent loss. Injury lo leaders, helpers, SUPPOrters and members. The Group Ihrou9h the c8pi181ion lee5 contribute5 to thg Scout Associats'ons national accldenl Insuranc8 policy. Risk Assessments are undertakgn before all acllviligs. Reducad Incomo from fund ralsing. The Grouplg pdmarfjly rellanl upon income from subscriptions and fundraising. The group does hold a reserve lo ensure the continuity ol activlll&s should Ihore b8 a malor reduction in income. The Commiltee could raise the value ol subs¢riplion5 to Increase the incorne lo the group on on ongolng basls, either 18mporarily or permanently. Raduclion or loss of leatjers. The group is totally reliant upon volunteer5 lo run and admlnlsler the aolivilies ol the group. If there was 8 reduclion in the number of laaders lo an unacc8ptabla level in a partlcular secllon or the group as a whole then there would hav8 lo be a contraction. consolidation or closure ol a section. In the worst cas8 sc8nofio Ihe complete c105ure of the Group. R8dv¢lion or loss ol members. The Group provldes activities for all young people age<l 4 10 18, 11 Ihere was 8 reduction in membership In P8rtlcular section or the group as whole then there would have lo be a conlraclion, consc*lidalion or ¢losur¢ of a section. In the worst case norio the complela closure ol tha Group. Section C Objectives and actlvlties Summary ol the objacts of the charity sel out in its governing documènt The Purpose of Scouting Scoulina exi51s lo aclivelv enaaae and 5UDDOrt vouna oeoDle in their 3 LT70000113rd Dember 20181
pèrsonal dgvelopmenl. fympowerln9 Ihem to mak8 8 positive conlributlon to society. The Values of Scouting As Scouts we are guided by these values-. Integrlty- We act with inlegrity., we are honest, trustworthy and loyal. Respèct- We havè self-r8spèct and respect for others. Caro- We 5UPPOrt others and lake care of the world in which we live. Bellef - We explore our failhs, beliefs and 8ltliuLles. Copoperatlon . VV& make a positive drft&ren¢è', we co-operate with others and make friends. Tho Scout Method Scouting lakes place when young people, in partnership with adults, work together basod on the valugs ol S¢ouling 8nd.. enjoy what they are dolng and have fun lake part in o¢livilies indoors and outdoors learn by doing share in spiritual roflection lakè responslbS1ity and make choicas undertake new and challenging acllvities make and Ilv8 by their Promisa. SL¢mmary ol the main acliviti8s in rg18tion lo these objects Addillon81 ijetslls ol the objectives and activili6s lopts'onal Information bul 8ncoufaged as best pra¢llcel You may chooso to Snclude further Statements, where relgvanl, about.. policy on 9ranlmaking'. contribution made by volunteers." policy on invgslmenls. Public benefit statement The Group meets the Charity Cornmi35i0n'5 public benefit criteria under both the advancament of 8du¢alion and the advancernenl of cilizen8hip or cornmunily development headings. Section D Achievements and performance Summary of the rnain 8chievemenls of Ihe chadty durSng the year The Group mainialned 11$ 4 seclions (Scouts, Cubs, Beavers and Squirre151 with a total average membership of 116. Thoro are 2 Beaver Colonies and 2 Cub Packs within the group. Each saction held we8kly meelings al the Scout Hul as well as participating in regular additional activitiès Including camps and events both locally and nationally. 4 LT700CX)113rd December 20181
The Group 81so received 5 councillors grant tolalling £2.Sk towards the Big Help Out. camping equiprllent and refurbishment$.Th& Group spent £3.8k towards refurbishments and new equipment. Section E Financial Review Brief statement of the charity's policy on reserves Reser9 Pollcy The GTOUP'S policy on feseivas 16 lo hold suffident resources lo conllnue the charitable aclivilles ol the group should income and lundraislng 8clivilies lall short. The Group Executiv8 Commllloe considèrs Ihal the group should hold a sum equivalènt to 12 months runnin9 costs. clr¢a £20,000. The Group held rgsetves of approximal8ly £33,000 agaln81 Ihls al year end. Thls Is within th9 level required for operating gxpen$gS. Quantify and oxplaln any deSignaln5 Details of any funds matarially in deficit Icircumslances plu5 steps to gliminalel Further financlal revlew details loplional informalionl You m•y choose to include additlonal inlorm81ion. wherg r8levanl, about.. tha charity's principal sources ol funds (including any fun¢Jralsingl', . how expondllure has supported the key ObctIVeS of the ¢harlly', ' investment polw and objective5'. 5 LT70000113rd December 20181
Section F Othei Optlonal Informatlon Plans lor future periods Idelails ol any significant activities planned lo achieve them) The group has plannad lo carry out ILJrthèr relurb5shmenls lo the bullding in order lo make11 morg engrgy eHicienl, suslainable as well as addin9 in further lun and sa18ty glemgnls. Sectlon G Doclaration The trustees declar8 that they hav8 approvad the Iru$lees' report above Signed on behalf of the ch8rity'8 Irvslees Slgnalurels} Full namelsl David Holdback Positlon leg Sacrelary, Chairl Chair 0810 6 LT70000113rd Oecember 20181
64TH BUSHEY AND OXHEY SCOUT GROUP
Annual Accounts for the year ended 31 March 2024
| Income Statement Income Expense Net Income Balance Sheet Bank Accrued Income - Grants Accrued Expenses Net Assets Reserves - brought forward Net Income - current year Total Reserves |
2024 £ 41,963 (32,672) 9,290 £ 33,329 - - 33,329 24,039 9,290 33,329 |
2023 £ 81,243 (108,109) (26,866) £ 24,039 - (308) 23,731 50,597 (26,866) 23,731 |
|---|---|---|
The income for 2024 includes local authority support grants, totalling £2.5k, and the expense includes new equipment totalling £3.8k
2023 includes £1,945 Councillors grants;
2024 includes £2,540 for Councillors Grants; £1,952 from Gift Aid, £876 from dormant Barclays account;
Wbtlwd HowD1? 41*1 Phon• 01923-233981 Mobllw. 0773&434957 6 August 2024 Mrs Jllna Patel 27 Moatfleld Road Bushev Herts WD23 3BP Dear Jllna, 64th Bushey & Oxhey Scouts Accounts 2023/2024 l am wrltlng to you to conf Irm that I have scrutlnlsed these accounts as requested. Whllst It Is not necessary for the accounts to be audlted you have adopted the recommendatlon that these accounts be Independently examlned whlch Involves tha followlng piocedures: comparlson of these accounts wlth the accountlng records; inspectlon of all accountlng records for material errors; analytlcal review of the accounts to Identlfy problems; revlew of accounting policles, material assumptlons & Judgements; As an examlner I have an understanding of your actlvltles & accounting systems, the nature of your assets, liabllltles, Income & expenditure was able to plan this work properly. l am pleased to say that I dld flnd your accounts to be In very good order and am happy to agree wlth them.
You confirmed that there were no invoices outstanding at your year*nd 31st March 2024 so the accounts give an u t¢Aate position at that time. However, there are to be renovations to your premlses whlch wlll be carried out later in the year at a cost In the region of £15,000 to £20,000 for which you have sufflcient funds to pay for and still maintaln normal servlces. Noted that you wlll be movlng to the OSM accountlng system which should make your job much easler. It is always a delight to meet you and thank you Tor your c operation allowing me to scrutinize your accounts. You are doing an excellent job for your Group for whlch we all thank you. Go well and be well. Yours slncerely ulln FCII Wattord South Dlstrict Councll Treasurer PS Whllst l am now a member of the Handwrltten Letter Appreclatlon Soclety, I thought I should type thls letter particularly given my poor handwrltlng.