Trustees, Annual Report For the period From (start dale) lo end date Seclion A Reference and administration details Charity name 84TH BUSHEY AND OXHEYSCOUT GROUP Other names the charity 15 known by Raglslèred chartty number lif any) HQ r8gislratlon number Charlty's prlncipal address BOURNEHALL LANE BUSHEY HERTS Postcod Names ol the charfly Iruslees who rnanag8 the charity Tru•to• Nam• Offlc• Ilf any) Dat•8 act￿ Sf not for whol• y•ar Davld Holdback Jilna Patel 8runo Ashton S8m Shepherd Julia Alm￿ra M810 Chalr Trus188 Tru51e8 TrLJslee Trust88 Wholo Year Whole Year Whole Year Whole Year Wholg Yoar 10 12 14 15 Names and addre8ses of advisers lopllonal Information bul encouraged as bast practice) Type of advisor ame Address Sectioii B Structure, governai)ce and management I LT70000113rd December 20181 Descripllon of the charfty's trusts Type of govemlng drfumenl The Group's goveming documents are those of the The Scout Associ81ion. They consist ol a Royal Chartèr, which in lum gives authority to the Bye Laws of the Association and The Policy. Organisation and Rulès of Thè Scout A530cialIc￿. 18.g. trust deed, consb'luUon} How the charity is conslituled The GTOUP is a trust established under ts rules which art common to all Scouts. le.g. trusl. assoaation. c(xnpanyl Trustee selection rneihods (e.g. appoinlod by, elected by) The Trustees are appointed in accordance with the Policy, Organisallon and Rules of The Scout As80cialion. Additional governance issues lopllonal Infomialion bul encouraged as best pracJc81 You may choose lo Include addilk)n81 informgtion, whgro ralgvanl. about.. The Group is mana9ed by the Group Exoculive Committee, the members of which are tMe'Ch8rity Trustees, of the Scout Group which is an educational charity. As charity trust8es they are responslble lor complylng wllh legislation applicable lo charities. This include8 the regislrallon. keeping proper account8 and moking returns lo the Charity Commlssion as appropriate. Policios an¢J procedures adopted for.. 81 th8 inducuon an¢J tralning of Iwslee8', bl Iruslee, consideratlon of malor risks and the sy8lem3 and proGedurgs lo manage them The Committeg conslsls of 3 Independent ￿Pro38ntat1ve8, Chalr, Tfea8ufer and S8cr8tary lo90thgr wllh the Group Scout Leadtrrs. Indivldual section leaders111 optod lo tAke on tho re8pon81bllllyl and parent's representation. Thls Group Executive Commlllee exlsts lo support the Group Scout Laadgr In meellng the responslbi151ies of the appoinlmenls and Is responsible for,. rhe maintenance of Group property.. The raising ol funds and thg adminlstr81Son of Group finance., The insurance of persons. property and oqulpmenl, Group public occasions-, As$l$ling in the recruilmenl ol leaders and olh8r adult support., Appointing any sub committees that may b8 requlred., Appointing Group Adminlslr81ors and Advisors other than those who are electgd. Section B Structure, governance and management Icontinuedl Risk and Internal Control 2 LT70000113rd December 20181 I he tifoup has In place systems ot Internal controls inat are aesigno to provide reasonable assurance against material mismanagement or loss. these includ8 2 signatories for all payments 8nd comprehensive insur8n¢e policies lo ensure that insurable risks ar8 co)Vgred. Furthèrmorè, the Group Execubve Committee has identified Ihe major risks to which thèy bèli8vè th8 Group 13 exposed, these have been reviewed and systems have been establish8d to mlb'g81e against them. The main area5 of concem that have been identified 8r8'. Damage lo the buildlny, property and equipment. The Group would r9quest Ihe u59 of buildings, property and equipment frorn neighbouring organisalions such 8S the church, community centre and other Scout Groups. Similar rocipro¢al arrangements exist with these org8nisalions. The Group ha5 sufficignt buildings and conlenls Insurance in place lo mitigate against p8rmanent loss. Injury lo leaders, helpers. 5UPPOrter5 and m8mb8rs. Thg Group Ihrough the capitadon fees contrit￿leS lo the Scout Associations national accid•nt insurance pollcy. Rlsk A55essmen15 are undertaken before all actlvltlfj$. Reduced incomo from fund ral$ing. The Group Ss prfmarily relianl upon income from subscriptions and lundraising. Thg group dogs hold a reserve lo ènsure the continuity of activities $h¢)ukl Ihgrg bo a ma￿r reductlon in Income. The Committee could raise Iha valua of subscription8 10 increase the income lo the group on an ongoing basis. either temporarity or permanently, Reducllon or lo￿ of lead8r8. The group Is lolalty rellanl upon volunteers lo run and adrnlnister tho act1v￿￿'8$ of the group. 11 there was 8 reducllon n tho number ol lèaders lo an unaccgploble lovel In a partlcular section or the group 88 a whole thén there would have lo ￿ a contraction, consolldallon or closure of 8 88cllon. In the worst cas8 5conarb the complelg closure ol the Group. Reduclion or loss of members. Tho Group provk183 acllvllles for all young people aged 410 18. If there was a reduction In memborshlp In particular sècllon or the group as whole then Ihere would have lo be a contraction, eonsolldailon or dosure of a sgcllon. In Ihg wor81 ¢088 scenado the comple18 closur6 of the Group. Section C Objective5 and activities Summary of the objects of the charity set out in its governing document The Purpose of Scoutlng Scoulina exists to activelv enaaae and SUDDOrt vouna Deople In thglr 3 LT70000113rd December 20181 personal developm&nt. empowering them lo make a positive contribution to society. The Values of Scoutlng As Scouts we are guided by these values.. Integrlty- We act with integrlty,. we aro honosl, Iruslworthy and loyal. Respect. We havo self-respecl 8nd respect for others. Caro- W6 support others and take care of the world in which wè livè. Belief . We explore our faiths, bèlièfs and attitudes. Co&op•ratlon- Wa m8ke a positive difference., we CO•opwat8 with others and make friends. The Scout MÈlhod scouts.ng t8kè$ place when young people. in partnership vhth adults, work logelh8r based on the values of Scoub'ng and.. - enjoy what they are doing and havè fun - take part in acllvllies indoors and outdoors learn by doing share in 3piritual reflects'on take wsponsibility and make choices - undertake new and challenging actsvities . make and IIv8 by Ihelr Promise. Summary ol th8 main ècts'vib'es in rolatson to Ih8Sg objects Additional detalls of the oble¢¢lve$ and octivitles (optional informalion bul encouraged as best pracllc81 You may ch0080 to Include further stslemgnts, where relevant, about.. policy on grantmaking.. conlrlbullon made by volunleers.. pollcy on invoslmenls. Public benefit slaiernenl The Group mee15 the Charity Commission's public benefit crfleria under both the 8dv8ncemenl of education and the advancamBnl ol citizgnshlp or community development headings, Sectioi) D Summary of the main achievements ol the charity during the year The Group malntain8d its 4 sections Iscouls, Cubs, Beavers and Squirrels) with a total averagg mfymbership 0185. Each se¢tion held weekly meetings at ihe Scout Hul as well as participating in regular additional a¢livitie5 including camp5 and events both locally and nationally. 4 LT7[￿lI3￿d December 20181 I nè t)roup also receivea d CoUr￿li10rS granT OT trJyJ ano L"12Ju iowaras rixing the windows and a new fence, respectively. The Group spent £39k on improving th8 Scout Hul Iwndows r8furbishmenl. new heaters). as well as precautions against vandalism lo the hut IsécLJrity lights. mètal f8n¢e, CCTV). This was essential lo make the hul efficient, safer and lo accommodate the growing group Sectlon E Flnancial Review Brief ststemenl of th8 charity's policy on reservgs ReBerV￿ PolScy The Group's policy on rèsèrves Is lo hold 8uffSclenl r850urces lo continue the charllabl8 activiti8s of thg group should income and lundraising activilias fall Short. Tho Group Ex8cutive Committ&s conslders ihal th8 group should hold a sum equlval&nt lo 12 months running costs, circa £20.000. Th8 Gr(￿p held ￿$•The$ of approximatèly £24,000 against th1$ al yea end. Thls Is wlthin the level requlred lor operallng expens88. Quantify And explaln any designations Details of any lunds materially in defi¢ll Icircumslances plus slep5 lo ellminalel Further flnancial raviaw details loplional inlormabonl You may choo8• to include addltSonal infornallon, where relevant, about.. the charlty's prlncip81 sources of fund linclu(Jlng #ny lundraisirrfjl.. how expenditure has supported the ke objectives of the charity., investment policy and objectives., 5 LT70000113rd December 20181 Section F Other Optional Information P18ris for future periods Id818ils of any signiflcanl aclivlti85 planned lo achieve Iheml Section G DeclÉlration The Iru51ees declare that they havg 8PPfovod the Irusto8s' roport above Slgn8d on behalf of the charity's trusle8S Slgnaluwlsl Full namelsl David Holdback Posllion18g Secretary. Chalrl Chair Dale 6 LT70000113rd December 20181 ## **64TH BUSHEY AND OXHEY SCOUT GROUP** _Annual Accounts for the year ended 31 March 2023_ |**Income Statement**
Income
Expense
**Net Income**
**Balance Sheet**
Bank
Accrued Income - Grants
Accrued Expenses
**Net Assets**
Reserves - brought forward
Net Income - current year
**Total Reserves**|**2023**
**£**
81,243
(108,109)
**(26,866)**
**£**
38,595
-
(308)
**23,731**
50,597
(26,866)
**23,731**|**2022**
**£**
25,214
(18,355)
**6,859**
**£**
50,905
-
-
**50,597**
43,738
6,859
**50,597**| |---|---|---| _The income for 2023 includes local authority support grants, totalling £1,945, and the expense includes refurbishment of the Hut totalling £39.5k_ _2022 £8k Covid Grants; 2023 includes £695 + £1,250 Councillors grants;_ _2023 includes £39.5k in refurb (£16k windows refurbishment, £4.5k new heaters, £1k security lights, £16.5k Fence, £1.5k CCTV)_ BARRY HULIN 91 Grover Road Watford Herts WD19 4HH Phone 01923-233981 Mobile: 07738-434957 E-mail: barryhulin@btopenworld.co m 16 October 2023 Mrs Jilna Patel 27 Moatield Road Bushey Herts WD23 3BP Dear Jilna, ## **64[th] Bushey & Oxhey Scouts Accounts 2022/2023** I am writing to you to confirm that I have scrutinised these accounts as requested. Whilst it is not necessary for the accounts to be audited you have adopted the recommendation that these accounts be independently examined which involves the following procedures: - comparison of these accounts with the accounting records; - inspection of all accounting records for material errors; - analytical review of the accounts to identify problems; - review of accounting policies, material assumptions & judgements; As an examiner I have an understanding of your activities & accounting systems, the nature of your assets, liabilities, income & expenditure was able to plan this work properly. I am pleased to say that I did find your accounts to be in very good order and am happy to agree with them. I was also very pleased to see that you adopted the recommendations I made last year including successful enrolling under the Gift Aid scheme, review of your insurances including inspection of the fire extinguishers and preparation of risk assessments. All utility bills are up to date and the amount owed of £571.37 from Castle Water has been received. All Utilities are in the name of the Group. In closing can I say it is always a delight to meet you and thank you for your co-operation in this process. You are doing an excellent job for your Group. With best wishes and apologies for not writing sooner. Yours sincerely Barry Hulin FCII Watford South District Treasurer