Trustees, Annual Report For the period From Istart dale) lo end dale Section A Reference and administration details Charity name 64TH BUSHEY AND OXHEY SCOUT GROUP Other names the charity is known by Regislered charity number Irf any) HQ registration number Charills kYin¢ipal address BOURNEHALL LANE BUSHEY HERTS Poslcode Names of the ¢harlty trustees who manage the charity *Wb&pbbll$hedin lh• •nnualtspryfoflh& charrty andlhe ChJntyReglsfvrllrothrffj ftr• R801•12rndChwty wlh•¢wiyfootsl8twl Tru•t80 Name Offlce Ilf any) Oat•# actod If not for whole year David Holdbac Jilna Patel Bruno Ashton Sam She herd Julia Almira Melo Wend Ja ne Clark hair Tru5188 Trustee Trustee Trustee Trustee Vvhole Year Whole Year Whole Year Whole Year Whole Year Whole Year 10 12 13 14 15 Names and addresses of advisers {optional information bul encouraged as best practice) ITh3e INb5 rhe oflh8cts8rtyl Typ8 of advi50r Name Address I LT70000113rd December 2018)
Section B Structure, governance and management Description of the chariws trusts Type of goveming document The Group's wverning documents are those of the The Scout Association. They consist of a ROal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout As$o¢ialion. le.g. trust deed, constilutionl How the charity is conslituled The Group is a trust eslabli5heé under ils rule5 which are common lo 311 Scouts. le.g. trust, assoclalSon. company) Trusloe selection methods {e.g. appointed by, elected by) The Truslees are appointed in accordance with the Policy, Organisalion and Rules of The Scoul Associalion. Additional governance issues loplional infomiation bul encouraged as best practlC81 YLW may choose lo indude addilional information, where relevant, about.. The Group 1$ managed by the Group Executive Committee, the members of which are the 'Ch8rity Trustees. of the Scout Group which is an educational charity. As charity Iruslees they are responsible for cOmplng wllh leglslalion applicable lo charllie5. Thls Includes the regislralion, keeping proper accounts and m8king relums lo the Charity Comrni55iofb as appropriate. Policies 8nd procedure8 adopted for.. al the induclion and Iraining of trustees., bl Iruslee, consideration of major risk8 and the systems and procedures lo manage Ih8m The Committee consists of 3 Independent represenlalives, Chair, Treasurer and Secretary together wlh the Group Scout Leaders, individual section leaders lif opted to take on the r8gponsSbililyl and parent's representation. This Group ExeculNe Committee exists to support the Group Scout Leader in meeting the responsibilllies of the appointments and 18 responsible for: The maintenance of Group property., The ralsing of funds and the admlnistration of Group finance., The insurance of persons, property and equipment,. Group public occa8lons', Assisting in the recruilmenl of leaders and other adult support., Appointing any Sub commlltees that may be required-, Appointing Group Admini81ralors and Advisors other than those who are elected. 2 LT70Crf)0113rd December 20181
Section B Structure, governance and management Iconlinuedl Risk and Internal Control The Group has in place systems of internal controls that are designed lo prOVde reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insur8te risks are COV8Ted. Furthermore. the Group Executive Committee has identified the major risks lo which they believe the Group is exposed, these have been reviewed and systems have been eslablish8d lo mitigate against them. The maln areas of concern that have been idenlrfied are.. Damage lo the bullding. property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisalions such as the church. community centre and other Scout Groups. Slmllar reciprocal arrangements exist wSlh these organisalion5. The Group has sufficient buildings and contents Insurance in place lo miligale against permanent loss. Injury to leaders, hdpers, supporters and members. The Group through the capilalion fees ¢onlribules lo the Scout Associallons national accident insurance policy. Risk Assessments are undertaken before a15 aclivilies. Reduced incoma from fund raising. The GTOUP is primarily reliant upon income from subscripllons and fundraising. The group doas hold a reserve lo ensure the continuity of activities should there be a major reduction In income. The Committee could raise the value of Subscriptions lo increase the income lo the group on an ongoing basi8, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers lo run and administer the activities of the group. If there was a reduction in the number of leaders lo an unacceptable level in a particular seGllon or the group a5 a wholè Ih6n there would have lo be a conlraclion. consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or Ios8 of members. The Group provid85 aclivilies for all young people aged 6 10 18. If the was redu¢tion in membership in a particular section or the group as whole then there would have lo be a conlraclion, consolidation or closure of a secllon. In the worst case snario the complet8 closure of the Group. 3 LT70000113rd December 20181
Section C Objectives and activities Summary of the objects of the charty sel out in 118 governing document The Purpose ol Scoutlng Scouting exists lo actively engage and support Ung people in their personal development, empowering them to make a positive contribution lo society. Thè Values of Scoutlng As Scouts we are guided by these values.. Integrlty . We act wlh inlegrily,. we are honest, trustworthy and loyal. Ro8pect- We have self-respecl and respect for others. Care . We support others and lake care of the world in which we live. Bèllèf - We explore our faiths, beliefs and alllludas. Co.opgratlon - We make a positive diff8rence', we co- oporale with others and make friends. The Scout Method Scoullng lakes place when young people, in partnership with adults, work together based on the values of Scoullng and.. enjoy what they are doing and have fun lake parl in acllvilies indoors and outdoors learn by doing shar& in Spiritual reflection lake responsibllily and make choices undertake new and challenging activities make and live by their Promise. Summary of the main a¢tivllies in latIon lo these objec15 Additional details of the objectives and activilles loplional information bul encouraged as best pr3cli¢&) You may choos• to include further stalemenls, where relevant. about.. on granlmaking., contrlbution made by volunteers., policy on investments. Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headin 4 LT70000113rd December 20181
Section D Achievements and performance Summary of the maln achievements of the charity during the year The Group maintsined ils 3 sections (Scouts, Cubs and Beavers) with a lolal average membership of 78. Each s8clion held weekly meetings al lh8 scout hul as well as participating in regular a¢Jdilional activities including camps and events both locally and nationally. The Group also receivfjd a Covid grant from th8 local ¢ovncil during the year Section E Financial Review Brief statement of the charlvs policy on reserves Reo0Th08 Pollcy The Group's poli¢y on reserves Is lo hold sufficient resources lo continue th8 charitable aclivllies of the group should Income and fundraising activities fall short. The Group Executive Committee considers that the group should holé a sum equiv81ent lo 12 months running costs, Girca £20,000. The Group héld re8erves of approximately £50,000 agalnsl this al year end. Th15 is well above the level required for operating expenses. Quanlify and explaln any designations Oelails of any funds materially in deficit Icircumslances plus steps lo eliminalel Further financlal review details {oplional informalionl You may choo•0 to include additional information, where relevant, about.. the charity's principal sources of funds (including any fundraisingl., 5 LT70CQOI13rd December 20181
- how expenditu has supported the key objectives of the charity,. investment pollcy and obieclives,, Section F Other Optional Information Plans for future periods (details of any SnIfiCant aGlivilies planned lo achieve them) Section G Declaration The Iruslees dedare that they have approved the trustees, report above Signed on behalf of the charity's Iru51ees Sign8lurelg) Full namel$l David 4olQback Posilion18g Secretsry, Chairl Chair Dale 6 LT70000113rd December 20181
64TH BUSHEY AND OXHEY SCOUT GROUP
Annual Accounts for the year ended 31 March 2022
| Income Statement Income Expense Net Income Balance Sheet Bank Accrued Income - Grants Accrued Expenses Net Assets Reserves - brought forward Net Income - current year Total Reserves |
2022 £ 25,214 (18,355) 6,859 £ 50,905 - - 50,597 43,738 6,859 50,597 |
2021 £ 27,580 (13,613) 13,967 £ 44,757 - - 43,738 29,771 13,967 43,738 |
|---|---|---|
The income for 2022 includes local authority support grants, relating to the Covid pandemic, totalling £8,000
BARRY HULIN
91 Grover Road Watford Herts WD19 4HH Phone 01923-233981 Mobile: 07738-434957 E-mail: barryhulin@btopenworld.co m
2 November 2022
Mrs Jilna Patel 27 Moatfield Road Bushey Herts WD23 3BP
Dear Jilna,
64[th] Bushey & Oxhey Scouts Accounts 2021/2022
I am writing to you to confirm that I have scrutinised these accounts as requested. Whilst it is not necessary for the accounts to be audited you have adopted the recommendation that these accounts be independently examined which involves the following procedures:
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comparison of these accounts with the accounting records;
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inspection of all accounting records for material errors;
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analytical review of the accounts to identify problems;
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review of accounting policies, material assumptions & judgements;
As an examiner I have an understanding of your activities & accounting systems, the nature of your assets, liabilities, income & expenditure was able to plan this work properly.
I am pleased to say that I did find your accounts to be in very good order and am happy to agree with them. I did suggest that you enroll under the Gift Aid Scheme, where you confirmed that this was well in hand.
I recommended that when presenting the accounts to the Trustees you include a narrative showing the development of the finances year on year and left an example from my own Group to give you some ideas. You should include details of the bankers that have changed from Barclays to Metro Bank.
This narrative should include a reference to any significant items that were likely to occur in the following year where you did say you have agreed to the installation of new windows at a cost of around £15,000 for which you have sufficient funds to meet.
I understand that there were no conditions attached to the Covid Grant and the previous Local Authority Grant was to replace the roof which was completed.
All utility bills are up to date although you are owed £571.37 from Castle Water as one bill was paid twice, once by the previous treasurer personally and once by you in the name of the Group. All Utilities are in the name of the Group.
Whilst not part of this process I did make reference to your insurances and thank you for sending me details. I will comment on those arrangements separately by e-mail.
In closing can I say it was delightful to meet you and thank you for your co-operation in this
process. You are doing an excellent job for your Group. With best wishes.
Yours sincerely
Barry Hulin FCII
Watford South District Treasurer