2021-03-31-accounts - 64th Bushey And Oxhey Scout Group

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Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1 Section A Reference and administration details 64TH BUSHEY AND OXHEY SCOUT GROUP Charity name Other names the charity is known by 3 0 2 5 2 1 Registered charity number (if any) HQ registration number BOURNEHALL LANE Charity’s principal address BUSHEY HERTS W D 2 3 3 J U Postcode

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name Office (if any) Dates acted if not for whole year Alan Phillip Kennedy Chair Whole Year Catherine Lydia Serrao Trustee Whole Year Julia Almira Meloy Trustee Whole Year Richard Haines Trustee Whole Year Bruno Ashton Trustee Whole Year Wendy Jayne Clark Trustee Whole Year

Names and addresses of advisers (optional information but encouraged as best practice)

(These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (3rd December 2018)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

How the charity is constituted

(e.g. trust, association, company)

Trustee selection methods

(e.g. appointed by, elected by)

The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property;

The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;

Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (3rd December 2018)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. Furthermore, the Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure
that insurable risks are covered. Furthermore, the Group
Executive Committee has identified the major risks to which
they believe the Group is exposed, these have been reviewed
and systems have been established to mitigate against them.
The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income
to the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the
complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 18. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure
of a section. In the worst case scenario the complete closure
of the Group.

3 LT700001 (3rd December 2018)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Section C

Objectives and activities

Summary of the objects of the charity set
out in its governing document
Summary of the main activities in relation
to these objects

The Purpose of Scouting
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
contribution made by volunteers;
policy on investments.

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (3rd December 2018)

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Section D Achievements and performance
Summary of the main achievements of Like many, the Groups' activities were disrupted by Covid 19,
the charity during the year particularly during lockdown when face-to-face meetings
could not take place. In response to Covid 19, the group
updated its operating procedures and ensured all activities at
all times were in line with the latest government guidelines.
When normal face-to-face activities were disrupted, these
were replaced (where possible) with online meetings via video
calls, as well as other activities such as home camps.
Despite both income and expenditure from normal activities
being reduced, these largely offset each other. The group also
benefitted from several Covid 19 governemnt grants and
utilised some of these for much needed refurbishments to the
scout hut, including consumer units, water cylinders and
floodlights. This is on top of the roof refurbishment completed
in the previous year.
Despite the disruption in the past year caused by Covid 19,
the group continues to maintain its 3 sections (Scouts, Cubs
and Beavers), attracts sufficient membership to each, and is
financial secure (see Financial Review below).
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £10,000.
The Group held reserves of approximately £45,000 against
this at year end. This is well above the level required for
operating expenses.
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
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5 LT700001 (3rd December 2018)

Further financial review details (optional information)

You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objectives of the charity; • investment policy and objectives;

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Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them)
Section G Declaration
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The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) R C Haines Full name(s) Richard Haines Position (eg Secretary, Chair) Treasurer Date 2 9 0 1 2 2

6 LT700001 (3rd December 2018)

64TH BUSHEY AND OXHEY SCOUT GROUP

Annual Accounts for the year ended 31 March 2021

Income Statement Income Expense Net Income Balance Sheet Bank Accrued Income - Grants Accrued Expenses Net Assets Reserves - brought forward Net Income - current year Total Reserves	2021 £ 27,910 (13,943) 13,967 £ 44,757 - - 43,738 29,771 13,967 43,738	2020 £ 33,765 (27,521) 6,244 £ 15,146 17,760 (3,135) 29,771 23,527 6,244 29,771

The income for 2021 includes local authority support grants, relating to the Covid pandemic, totalling £18,698.

The income (and expense) for 2020 includes a local authority grant of £17,760 to cover the cost of refurbishing the scout hut roof. Although the work was carried out and paid for in February/March 2020, the grant was received in May 2020 and therefore, at the year end, appears as Accrued Income on the Balance Sheet.

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