Trustees, Annual Report
For the period
From {start datel
to erKI date
Section A
Reference and administration details
Charity name
West Herts DistrKt Scout Council
Other names the chanty is kn(wm by
West Herts Scouts
Registered charity number (rf any)
HQ registration number
Chaws principal address
6 The Meadow5
Hemel Hem
stead
Postcode
Names of the charity trustees who manage the charity
Trustee Name
Offlce (If any
Dat¢s acted rf not for
whole year
Pamela M
David Colvin
lan Cutler
Anthon
Dunford
Sheena Burrus
James Dou
lan Burrus
Joint Chair
Joint Chair
Treasurer
Trustee
Trustee
Trustee
Trustee
Untsl Se tember 2023
10
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practs.￿l
wiii)o rhe annualw olth8dwrfy)
ypeo
visor
ame
ress
1 LT700001 127 Febwary 20241

Section B
Structure, governance and management
Description of the chanty's twsts
Type of goveming document
The Districfs goveming dccuments are those of the The
Scout Association. They consist of a Royal Charter, vthich in
tum gives authortty to the Bye LabwJ of the Association and
The Policy. Organisats'on and Rules of The Scout
ssociation.
le.g. trust deed, Constitut￿n}
How Ihe ¢harity is constituted
The DIStr￿t is a trust establLshed under its rules ￿lch are
common to all Scouts.
(e.g. trust, associ*ion. company)
Tnjstee selection methods
(e.g. appointed by, elected by)
The Trustees a￿ appointed in accordance with the Policy,
Organisation and Rules of The Scout Associab'on.
Additional 9ovemance issues {optional infomation but encouraged as best wath"ce)
You may choose to include additional
information, where relevant, at*JJt
The Distnct is managed by the Distn'ct Trustee Board, the
members of ￿lch are the'charity Trustees, of the Distn"ct
which is an educational charity. As charity trustees they are
resFonsible for ¢omptying with legislation applicable to
chanties. This includes the registration. keeping proper
account5 and making retums to the Charity Commission as
approprth.
Policies and procedures adopted for..
al the induction and training of trustees-
bl trustee, consideration of major risks
and the systems and procedures to
manage them
The Trustee Board consists of the Joint Chairs. T￿as￿rer
and 4 Trustee5 linduding Ex off￿.0 Twslees, and ccpopted
Trustees) and meets every three months.
Members of the Trustee Board compkle Being a Scwts
Trustee leamirtg wthin the first 6 months of joining the
Board.
This District Trustee 8oard exists to make sure the charity is
welknianaged. risks are assessed and mitigated, buildings
and equipment are in goc*J working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gNes young people skills
for lrfe.
2 LT700001 (27 February 2024)

Section B
Structure, governance and management Icontinuodl
Risk and Intsmal Control
The Districl Truslee Board has identffied the major risks to
which they trAieve the District is exposed, these are being
reviewed and systems are being established to mrtigate
against them. The main areas of concern that have been
identsfied are..
Damage to the building, propety and equipment. The Distnct
would request the use of buildings, property and equipment
from neight#)uring organisabons such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these oTrJanisats"ons. The Group has
sufficient buildings and contents insu[ar￿e in place lo
rnrt￿ate against pennanent J055.
Injury to leaders. helpers. supporters and members. The
Group through the capitation fees contributes to the Scout
Ass(Kiati"ons nats.onal accident insurance policy. Risk
Assessments are undertaken before all acts"vits"es. The
Distn"ct caryies a separate PAME insurance for tsventy un-
named adults.
Reduced in￿rne from capitat￿. The t1sti￿t is primarity
rel￿nt upon income from caprtath)n. The District does hold a
reserve to ensure the conts.nuty of actNtts"e$ should there be
a major redUCt￿n in income. The Board could raise the value
of the District ¢apilation to increase the income to the DislrKt
on an ongoing basis. either temporarity or permanenly.
Reduction or loss of ￿Jers. The Distn"ct is tOts1￿ reliant
upon volunteers to run and administer the activities of the
Distn"ct. If there was a redu¢b"on in the number of volunteers
to an unacceptable level there V￿uld have to be a
contraction or consolidatKJn in the Distn"cL In the V+Dfst case
ario Ihe ¢omplete closure of the District.
Risk and Internal Control
The District has in place systems of intemal controls that are
desvJned to proV￿e ￿3$onab￿ assuran¢e against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensNe insurance policies to ensure
that insurable risks are covered.
3 LT70CwJ01 (27 February 2024)

Section C
Objectives and activities
The Purpose of Scouting
scouts.ng exBts to actsvety engage and suptM)rt young people
in their personal development.
emFrtJwering thern to make a posibve contribution to society.
Summary of the objecis of the charity set
out in its goveming document
Tho Values of Scouting
As Scouts we are guided by these values..
Integrity - We act with integrity: we a￿ honest. trUSts￿rthY
and loyal.
Re$￿t- We have self.respect and respect fof Others.
Care - We supt#xt others and take care of the world in whi¢h
we live.
Bellef - We explore our faiths, beliets and atti￿des.
C¢>woperatlon - We make a positi've difference.. we c
operate wth othets and make fn"ends.
The Scout Mothod
s￿ul1ng tskes pkace when young pe*. in partnership with
adults, work together based on the
values of Scouting and..
- enjoy what they are doing and have ftjn
- tske part in acb"vitbes indoors and outdoors
- leam by doing
- share in spiritual refiection
- take responsibiltty and make choKes
- undertake new and challenging activibes
make and live by their Promise.
Summary of the main in relation
to these objects
The District exists to support the work of the Groups in
delNenng Scouting to the young people in our District. We
have eight Scout Groups. five Explorer Units and a Nefv￿rk.
In addition we have active sailing and kayaking sections. The
Ttustees are reswnsible for ensuring that the equipment
owned by the Units and athe sections is insured. The
Trustees m￿lIOr training compliance in the District and by
extension the Groups. The Trustees are also planning for the
future of the District and promots.ng the transfomiation as
required by HQ.
Additional details of the oty'ectNe$ and acti¥f(￿ (optional infomation bul encouraged as best practice)
You may ¢hoose to include further
statements. where relevan( about..
The charity makes toans to Groups who are in need of
liquidty to finance capital projects.
The charity invests only in low risk temi deposits and deF(SSit
accounts wth the intenti)n of maintaining a5 far as possible
the value of those investments. Al investments aTr Covered
by trte GB Banking Guarentee.
' Folicy on grantmaking.,
contribution made by volunteers.,
policy on invesknents.
Public benefit statement
The Dislri¢t meets the Charity Commission's public benefft
criteria under l)oth the wjvancement of education and the
advancement of citizenship or community development
headin
4 LT7(KJ001 127 February 2024>

Section D
Achievements and performance
Summary ofthe main achievements of
the charity during the year
This year our Groups have taken part in Several County and
Nation81 Events, indudin9'.
i Beavers Sanla ￿ at Ph8seLs Wc4>J Activity Centre
l Green Beret
I Peak Assau
Mersga Saillng Week
Relum to Nights Away Events
A variety of DofE Award Ex￿rtionS
Helping our Young Peop￿ obtain a number of Wges l awards
As ahyays. there is a (x)nb"nuing chalknge to recruit ent)ugh aduli
volunteers for this, in 2023-2024 have 182 aduts
supporbng 612 young people in s¢oubng the Distrkx through
volunteeiing in iead•rship. managemenL
govemance 8MI support roks.
Seclion E
Financial Review
Brief statement of the charity's policy on
reserves
Reserves Pollcy
The Districts FX)licy on re5erve$ is to hold sufficient resour
to continue the charitable athitses of the group should
income and fundraising actvibes fall short. The Grou
Trustee Board considers that the group should hold a sum
equivalent to 12 months running wsts, circa £4000.
The District held reserves {excluding Explorer Scout funds)
of approximately £65.000 against this at year end. This is
above the level required for operating expenses. Howeve
this can be explained by the Lo¢khart bequest {current valu
£30,000), a development reserve {£27,000) and an
expeditions reserve1£30001.
Quantify and explain any designations
Details of any fvnds materialty in def¢tt
Icircumstances plus steps to eliminate)
Further financial review details (optional infonnakn"on}
You may ch¢)ose to include additional
infomiab'on, where relevant, about".
. the charity's principal sources of ftjnds
(including any fundraisingl..
Investment Policy
The Distncts in¢ome (principally from the DiStr￿t capitation)
and is small {<£50001 and as a consequence does not have
sufficient funds io invest in longer-tem investments such as
slocks and shares. The District has therefore adopted a low
risk strategy to the investsment of its fvnds. All funds are held
in cash (of Long Tenn Deposits) using only mainstream
banks or building societies. currenUy Lloyds Bank and CAF
Bank. Note in this financial year the Scout Association closed
the Short Temi DeF*)sil Scheme and retumed the funds to
the depositors.
5 LT700001127 February 20241

. how expenditure has supported the k
objectives of the charity".
The DIst￿t Trustee Board regulaty monilors the levels of
bank balances and the interest rates recetved lo ensure the
group obtains maximum value and income from rf(s banking
arrangements. Occasionally thi5 may invofve using an
account that requi￿ a pericrtj of n0￿ce before fvnds may be
wrthdrawn. before doing $0 the Group Trustee Board
considefs the cash flow requirements.
' investment poly and obl￿tiVeS..
Investment Policy
The Distnct does not have suffi¢Ent fvnds to invest in longe
term investments. The DIStr￿t has therefore adopted a risk
adverse strategy to the invesknent of tts funds. Al funds are
held in cash using only mainstream banks or building
societies.
Section F
Other Optional Information
Plans for fvture periods (details of any
significant activities planned to achEve
them)
Promote Locheamhead 2027 with the Groups by adapting
programs and training to facilitate a Successful vissl
Encourage and recrurt new Trustees lidealty younger) onto
the Trustee Board to reduce the average age and accept
new ideas
Encourage gc￿d Iru$tee' practKe across our Scoul GfOUPS
Section G
Declaration
The trustses declare that they have approved the trustees, rewrt aty)ve
Signed on behaff of the charitys trustees
Signaturels)
Full namelsl
lan Cutler
David Colvin
pos￿0￿ (eg Secretary. Chair)
Treasurer
Joint Chair
L)ate
6 LT700001 {27 February 20241

Receipts and payments accounts
CC16a
FOR INtMD INOWll
To
Section A Receipts and payments
Unr•Slrf¢i•d
nds
RaJtrfct•d
Endo¥rtn•nt
T4)W %undk
A1 R•c•l l¥
P￿l&jb5&¢•p
REC.2•K4Ery
kEC4-TMdke
REC&5up
Ath￿F￿1 R￿I¥vj
17JJ
U45
SF￿7
s7￿1
57917
51
AuMtyÈxpY4
n7
PAY.2￿￿￿*
41
174F
4114
7f
PAY4-Tr•dry
Supwt
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57J
57An
SIIMAIAIVES QFFUldD MOVEIIENTS
C41h thnd• Ib•lyw•n#
¢¥•b Funth thtsyMr•nd
Trn*n9 Mov•iwJM* *1.
Section B Statement of assets and liabilities at Ihe end of the period
ibnr•strirtvd
R•$tyi¢tsd
TDt¥lfuDds
Cal¥9UFieS
Bl Ca*h luThJ¥
In
81 FLrf4 01
B1 W FLrA$ 02
B1_Ca￿F￿**_O3
Tot•l¢•sh lun
4D
ds
82_OM_Fn th￿￿_01
tjvtsi
B3 Inv•ibiiont a88018
B3 01

O•l•i
85 01
Totsl Fkn•ncW A•••ts
B4 As*•ts rètsimd lorth•
charitys owth u
84 Rthd 01
Totsi N•iA•MI•
Pl CLrr(fR
ar•J
Trtd
51185
25

WEST HERTS DISTRI￿ 5coifr COUNaL
INDEPENDENf EXAMINER'S REpoKr
l am pleased to report on my examination of the Accounts and Note5 01 West Herts District
Scout Council IWHDSCI. for the year ended 31" March. 2024 set out OD pagÈs I to 3 of the
Accounts document.
Respecllve responslbllities of trustees and emmlner
The chawity's trusttrs re$￿￿$1b1e for the weparation of the ac£ounts. The charity's
trustees consider that an audit is not required for this year under section 144 of the
Charities Art 2011 ( the Charities kt") and that an independent examination is needed.
It is my responsibility to..
examine the accounts under section 145 of the Charities Art:
follow the procedures laid down in the eeneral ￿"rectionS given by the Charity
Cornmission (under seCt￿n 1451511bl of the Charities Ac( and
state whethei particular matters have corne to my attentlon.
Ba51$ of Ind•wdent examlner's stsiement
My examlnatlon vms carried out in accorthnce with general Dirertions glven by the Charity
Commi55ion. An examination includes a review of the accounting records kept by the
charity and a eornparison of the ac¢ounts presented wlth those records. It also includes
¢onsideration of any unusual items or disc105ur* in the accounts, and seekiTU explanations
from the trustees concerning any such matter5. The procedures undertaken do not provide
all the evidence th•t *￿Uld be requifed in •n audit, and consequently no opinion Is $i¥M •$
to whether the accounts present a 'true and fair, view and the report is limited to those
matters set out in ihe statement below.
Independent examlner's ststement
In connection with my eyamination. no material matters have come to my attention which
gives me cause to believe that in, any material respecL"
* the accounting reccrfds were not kept in accordance with section 130 of the Charities Act;
or
the accounts did not accord wrth the accounting records: or
• the accounts did not comply with the appliuble requiiements concerning the form and
ontent of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other
than any requirement that the accounts give a Irue and fair, view which is not a matter
considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attèntion
$I￿uld be drawn in this repcvt in (xder to en•ble a Pfoper 4NwJerstanding of the accounts tg
be reached.
Signed:
IJ i*
Name: Malcolm W Rogers, ACIE
Address= 24a, Friars Walk. Trin& Hertfordshire. HP23 4AY