Trustees, Annual Report For the period From l$tsrt dale) 10 ènd date Section A Reference and adtninistration dÈtails Chèrliy n8me 5th North Walford Scout Group Other names the ch#rlty Is known by ReglstÈred number lil an¥) HQ ￿gEt[alKIn number Gharlty's prirncipal 3ddress Corner ol Upper highway Hamilton Road, Hunton Bridge Abbots Langley Poslcode Nam# ol the charity trustees wlK* manage chanty ftWl8reUCMMybYlhachmWL¥)forJ Tru8t8e Name Office Ilf anyl Calrion8 Sirlls Deboiah Sherring Tanla Gi188 Robert Green Julie Green Jacqui Sexstone Sally Suiter5 Roxana BucklÈy G80ffrey Brown Nikhil Vora Chairman Secretary Trgosur8r Nam85 and addresses of advisÈrs loplional infomiation but enGouraged as be$l practic81 Type of advisor IndepEndentAtrditor Name Nicola Bradshaw Addr&s8 Limuru, Whelpley Hill, Chp$ham, BUCKS, HP5 3F¢L SecÉlon B Structure, governai)ce and manageillent t)e$¢ription of the ¢harity's trusts Type of governing dQGury￿nt The Gioup's governing documents are those of th8 ScoutAssoclalion. Th8y CDnsist of a Royal Charler. which in turn ghf8S aulhority lo the Bye Laws of the As$ocialion and The Polw, Organi$alkin and Rule$ olTre Scout As$ocl411on. l&.g trust deéd. constitut￿nI How ¢he charlly Is ¢on$lllu¢ed Th& Grwp is a trust ès12Nk%hÈd under its rules whi¢h a￿ comrnon to all Seout5. le.g. trust. aÈsoclaiion. tompanyl Trustee s818¢t￿n mgththls le.g. appointed by, e￿¢t&d by) The Trtssle8s ara appoinled In accordance with IhB Palicy. Organi5alion and Rules Of Thé Scout Assoclation Additional governance issues Icplional infomallon but encouraged a$ best pr8Gtiol You may choose to include additional information, wlere relevant, abou¢.. The Group Is mana9gd by the Group ExeGulive Committee. the rnetnbers ofwhich aFe the'ChÈrity Trustees. of the SGout Group whiGh is an educational charity. As ch&rily trustee5 they ale re5PDn5ible for Corn￿￿￿9 with legislation applicable lo charities. This ill¢ludes the registration, keeping proper accounts and making returns lo the Charily Commi8sK*n as appropriate. The Commille8 corssists of 3 independent ￿p￿sentat￿e$, Chair. Treasurer and Secrètary togelhvrwith the Group SGQUI Leailer5, individual section 188d8fS lif opled to lake on the responsibility) plus parent's represenlalion and supportars, which meets every 2 months. Policie8 and yoeedures adopted for". al the iridudlon and tmlning of Iruslees-. bl tru51ee' GoD5ideratioD of major risks and the sy5terns and procedures lo manage them Member5 of the Executive Ccmmlltse compEete Ss$8ntial Informatlon forEle¢￿￿e Commiiiee, training viilhin the fitst 5 months ofjoining the Gornmillep This Group Executive Committee exists to support the Group Scout Lead8r In meeting th8 r8sponsibilits8s ofthe appointments and Is r8sponslble for.. The maintenance of Group prop8rty', Th8 raising offunrfs and the admlntstrnl￿n of Group finw)ce', Th$ In$uran¢e of persons. property 3n¢J equiptnenl.. Group public oCGas￿nS', A5SlSting in the recruilmenl of leaders and other adult support; Appoinling any sub commillee5 that may b8 r8quired', Appoinling Group Adminislralors and Advi8ors other than thosewho are èlected. Section B Structure, gD¥ernan¢e and management IcontinLtÈdl Risk and Internal Control The Graup Executive Commi118e has identified the major risks 10 which they believe the Group is exposed, ITrEse have b88n reviewed aad systerns have bean established lo mitlgate against them. The main areas of concem that have been idenllfi8d are.. D8mage lo the buildlng, property and équipment The Group would requesi th8 use of bulldlngs, property and equipment from nelghbouring or9ani$alions such as the church, community ontre and olhei Scout Groups. Similsr r2ciprDcal airangements exisl wrth these organisalions. The Group has 5uffici8nt building$ and conlenls Insuran￿ In plac8 to miligale against permantrnl loss. Injury to leaders, helpers, supporter5 and members. The Group through Ihp capitation fees contiibules lo the S¢out AÈsociatlMs natlonal accident ittsurance policy. Risk Asse$$menls are undertaken ￿fore all acliwlies. educed income fr(m fund ral$lng The Group is primarily reliant upon incom8 from 8ub8err)lions and fundraBing. The group does hold a reseNe lo ensuie ihe continuily of acti¥ili05 should thère be a major redu¢tion in income. The Committee could ra1s8 the val￿6 of sub5Griplions to increase the insom8 to the group on an ongoing basi$. either lÈmporafily or permanently. ReduGlion or loss of18aders. The group 18 tolalty rellanl upon volunteer5 to run and administer Ihg aGlivllles of the group. If ther8 wa5 a ftdu¢lion in the numb8r of leaders to an unacceptable level In a particular section or the gmup as a whole then thei8 would hav8 lo be a Contraction, cons01￿$(10n or closure of a section. In the worsi case s￿￿3￿0 the complete closure ofthe Group. Reduction or loss of membBr5. The Group provKles aclivilles for all young p¢opb aged e to 18. If there wa$ a r8duction in tnembersh¥? in a particular section 01 the gioup a5 whole then there would have lo be a Gontraclion, consolidaiion or closure af a sèctlon. In the wor81 case scenario the coMp￿e ¢losur8 ofth8 Group. SectioD C otijectlves and activities Summary of the oble¢l$ oflhe char￿Y sel cul in its gOvern￿ng dDcumenl Sumrnary of the main actniR*$ In relation to these objects Weèkly me8ting5 at the Scout Hul for &a¢h se￿10￿ during lemi lime, SUPPOrtgd by out8ide a¢irrfities, incI￿1n9 camps and nights away Ihroughoutthe year for S¢out5 $e¢lion and during the summer rnonlhs for Beaver and Cubs. The Group also partlClP2tgs in Th'5tricl arranged aclivilies gnd Ge1ebmt￿S such as camps, St Georges day parade, R8￿mbrance day and Sport5 day. Addltlonal detsils of the obiectlvÈ8 and a¢tivilie8 (optional InfDftnalion but encouraged as best po¢ti¢el You may choose to I￿lUd& further slalemen15, wh8re relevant, about-. pollcy on grant making.. conlrtFullon made by volun¢e&rs', policy on inveslmepls. Public benefit statetneDI The Group meets Ihe Chartly Commission's publi¢ benefit CFlteria under both th8 8dvancement af education and the a4vancement ol citizenship or community development headings. Section D AchiÈvomenls and perfortnance 2024 saw a cornplete and comprehesive programme fer all sections. The group is oversubscribed and has a waÈting list for 811 section. Th8 bouldaring wall wa8 Completed in Summer of 2024, There have been several Scout ￿rnp5 durfng the year including ihe Lord Arn￿ in LDndon's Oocklands and Stmlegy Scout in Ciren¢esler amongst others. The Cub and Beav8r sections 8njoyed outslde nights away and campin9 during th& ssjmmer months. Summary of thè main achievements of the ¢horily during the year Recuiling adult helpers and settlon leaders is a chaifeng8. We a number of parents willlng to help bul some do 8hift work which mak8s regular ¢ommittment difficult but with help of a number of Young Leaders we aré abl8 lo provide th¢ rKJhl 18vel of adult supervision for eaGh 5eGtion. SE¢tion E Financlal Review Brief sla¢em8nl of the tharfty's policy on reserves R8serv•5 Pollcy The m•n aim ol the Group'$ pollcy on re$etves is to hold sufficient resources lo continue the chari18ble aclwities of the Group should in¢om6 and fundraising a¢tivili68 fall short. The Group ExecUt￿ve Corntnillee considers that th8 Group should hold a sum equivalent to 12 months running costs, drca £10,600. Quantify and explatn any de¥ign8tlon$ Detsils of athy funds materially In daficit IcircumstaoGes plu$ steps to eliminate) None Fvrth8rfinan¢ial revlew details loplional Snfomial￿nl You may choos• lo includ8 additional inloimation, where rel8vanl, about.. th8 charity's prinGipal sourc88 of fund5 (including any fundraisingl., All funds are held in cash uslng only Main$t￿aM banks or building $o¢ieties or The Scout Association's Short Temi Inv88lment Service. how expenditure has supported the key oi¥vCl￿eS of tha GhaTIIy". Th& Group ExeGUtive regularly monitors the levels of bank balances and the Interest rates received lo ensure the group oblains maxim￿M value and inGorne trom its bankiBg arrangemenls. Occasionally this may involve using an account that r8quir8s a period of noli¢e b8fore funds fftay be withdrawn, before dolng so the Group Executive cons¥Jers the cash flow requirement$ The Group prefef$ 10 keep funds in accessible accounts so that rnow tan be used to SUPPDrt Scouting activities should the fieed arise. investment policy and obj8clives.' Section F Other Optioiial Information Pl8ns for future pBriods Idelails of any siqnific2nt a¢iivilie5 planned lo achi8V8 them) Section G Declaration The tr￿Ste@S de£l3re that they have approved the trustee5' report above SlÉned on behalf of thÈ charlty's trustees Signaturelsl Full namelsl P051tion leg Secretary, Chalrl Date Independènt ox4mln4r's roportto the trustee5 of 5 North WatFord Staut Group l ieportto t￿truste¢s0n my*x*ninabDTrof thF acrouDtso*the 5 thrth Watford StoihtGFoupforthe Ye3f ended 31 Decernbti 2024. Responsibilities and basis of er-lèU brÈak