An association of adult & youth groups _**Ludwick Family Centre Hall Grove Welwyn Garden City Herts AL7 4PH ludwickcentre@gmail .com Tel: 01707 324059**_ ## **Trustees Annual Return for 2023 – '24** ## **Trustees:** Zacha Hennessey (Chair) Margaret Birleson (Vice Chair) A third trustee has had to retire due to poor health and we are seeking to recruit a replacement from one of the groups that uses the facility. Our Advisory Board is currently meeting once or twice a month because the Centre is in some financial stress due to unpaid bills to HMRC. We are working hard to resolve this issue. Our AGM is held towards the end of the financial year. The Centre Manager was the only employee for this period, acting also as caretaker and cleaner, the reason being that when those in these roles had to leave – one because of ill-health and one to retire - we did not have enough funds to pay new members of staff for the time being. The purposes of the Charity are to promote the well-being of the residents in the local community by providing facilities for their physical, mental and spiritual welfare and to foster a community spirit for the achievement of this purpose. During the financial year 2023 – '24, we were fulfilling our purpose for local people by providing access to the following groups which hire our halls, rooms, kitchen and garden: Three dance schools Ballroom dancing A youth Club Community football A thriving church Regular family parties **An** A role-playing project for toddlers and pre-schoolers A computer club A school for those on the autistic spectrum A tai chi club A counselling service A dog training Club 2 fitness classes which operate several days a week A U3A (University of the Third Age) Club for retirees A boxing class for younger people (new this year) An auction The garden is used in the summer for parties and other types of celebration. Sports are also played there in good weather. The newly installed sprung dance floor is attracting more use by dance and fitness classes. Margaret Birleson Vice Chair of Trustees **Charity Number 302495** LUDWICK FAMILY CENTRE Charity Number. 302495 Receipts and Expenditure Accounts For the Period ended 31 March 2024 Ludwick Family Qntre ReLTipts and Ex￿nd7￿￿ A(vJJDt F(￿ the Year EtHkYl 31 Marth J)24 )2495 Margaret BITIeSL￿ IVi(f CJWT a￿l"r￿a5￿er) zad￿ ((Jair) Jill Wesion {SecTelary. ex-officio) Cllr. Katherirte Gan4neT Max tlal]oway Hall Gro Wtlwyn ￿ Clly Hens. AL74PH Tanma l.tsL Clwternl Accountants 85 Greal 11)nland Su bitst Flo¢)r WIW 7L"r Ludwick Family CeI1￿. Rrfeipts and Expenditute Accowit For (he Year Ended .11 March 2024 O£ily cufflplvie if Ihe exdmin¢r lleeds io highlighi inaLters ol conceiIi (see CC32, Independent examinaiiim of charity accounts: directions and guidance fiK examinets). As of 31 March 2024. the Charity's liabilities exceed it's cash reserves by £2.239. As shown in B5 Lidbiliries secrion. thp largesi CTecliTor is HMRC for unpaid PAYE thxes and n31ional insurance contributions amounting to £4,lJli3. of the latest figures available to ys £'rom HMRC websiie as of January 2025. this delx has gmwn to £12,030. Both of Ihese debts include inierest ￿Ing charged ai HMRC'S n￿Mal rate. To date the inlereq nwed nn ihp dehi in relation to the year 10 31 March 2024 is £340.33 whiLh is noi included in the £4,863 figure atM)ve. Give here brief details 01 anything the Examiner Wi5he5 In disclose Tlie Cl)drliy rents lis premlses called l.u(Iwick Flall fnxn rhe the IC￿al Bor￿gh (￿UnCl1 of Welwyn & Hailield. 'I'he Cuuncil chdrges commercial rent of £22.IXXI per anniim invoiced in 4 quanerly Ins￿￿￿ents. Up until Septrmber 2023, each quanerly invofficc included deduction fnr a grani of r4.2(M). reduiing the iiei cosi io the ChJrliy 10 £1,3￿) qudner. In Febwary 2024. the Council invoiced the Lharlty lor £5,5(M) whlle the Chariiy paid £1,3￿. The LOunC￿ has stated 10 us, verbally over the phone. that a pll￿hase onKdr was raised by the ￿nCIl for the grani in March 2023 hui li had not been ￿tt]rned by the Charity. As the￿ is uncertainly surnjundtng the grani. £4.2(J) is ￿Ing shown as unpaid reni but has no( been included in ihe calculation of the [2.239 delicii aLMJve. If include(l the defiLii would amouni 10 £6.439. -l-he thbtor of £1.474 relates lo a deposii with an energy supplier which is refundable ai the end of the Luntraa. Thls delxor has also no( been taken inio account in Ihe aix)ve delicii of £2,239. Ludwick Family c.eni ReceipLs and Expenditure Account Fnr ihe Year Ended 31 March 2024 Independent Examiner5 report on the accounts to the trustees of Ludwick Family Club. Charity number 302495, set out on pages 4 to 5 for the year ended 31 March 2024 Respective re8ponsibilitios d tru5ttes and examlrtr "llje charity's It7￿teeS are resFK>nsible for the preparatlon of the accounis.'fhe charity's in]stees con51der Ihai an audit i5 for Ihis year under section 144 of the Charities Act 2011 (the r.harities Acil and that an independent examinat1(￿ is needed. It Is our responsibility to.. examine the acc()unts under sectlon 145 of the Charlues Aa, to follow the Pr￿edureS laid (k)wIi in the general DlrKuon5 glven by the Chariiy C(Mnmisslon (under section 145(5)Ib)) of the Ctharilies Act. and io state whether particular Matte￿ hivo cC￿e io my attention. Ba51s of Independent examiner's Ststen￿nI Uur examinati￿ was cartied oui in acLordance wlth general dSrecti()ns gSven by the Charity Commission. An exarninaiion includes a ￿VIeW of the accounilng reC(￿d5 kept by the charity and a comparison nf rhe acc(￿ntS presented with those recixds. It also includes consideration of any unusual items or disclosures in the dCCuun￿, and seekin8 explanaiions from the tnjstees concerning any such matters. The prcKedures under(aken (k) ncrt provi(le all the evidence thai wwld be required In an audit. and cort5cquently no oplnion is %IVI'll 10 wheiher rhe acc(Minrs present a 'trne fair. vlew and the repffl is limited 10 Ihose mailers set ￿11 in the stsiement ￿lOw. Independent examinerfs qU￿rfled statement Ji conneciion wilh our examination, no malerial matter has come lo our atteniion. which Rlves us cause io EK)Ileve that, in any maierial respeu.. aceountinB records were not kept in accordabKe wffith seruon 130 of the (tharitles Act., or the accuwhts du no( accord wilh ihe accouniin8 records. Other than the matters disclo￿d helnw. wp have no other concerns and have comtr across no other maller5 in ci)nnection with the examination to which attention should be drawn iu l￿der io enable a proper Unde￿tandIng of the accounts io it reiiched. Si8ned: Date: . Jcis Name: Tdriq Khan lor an on trrtbhalf nf Tarlma ChaneTEd Accountsnts Relevan( professional qualificatiorfs) or b(Aty Of any): Address: Tarfma Lid Great Pordand Street Firsi Fl(K>r London WIW 7LT Ludwick Family Cent ReLeip(S l￿d Expendiwre Account 31 March 2024 Generdl inforniation Accountants. reimmt Recelpis and Payrnents Account s￿￿Ment of Assets and Llablllues Ludwick Family CenttÈ Rffeipts dnd Expenditure Accouni For the Year Ended 31 March 2024 Section A Receipts and payments Al Re¢4pts pbl 71474 n474 (Xhv myr¢ Sub ItMIIGross rKoThpfwARI A2Awi b t¢fal &s J)) *i(* Lf•O Lty F*pY5&rynb7￿¢ i* B¥k(Y 14797 A4A8M Il¥•trdni TotsIpa￿￿ AJTM51•rn￿f￿ luTrds Aic•sh fvndsI￿y•8e Cuh hffJd¥ th￿r 9J41 Ludwick Family C,enirp Receipts and Expenditure Account For the Year Ended 31 March 2024 Seciion 8 Slalemenl of assets and liabilities al the end ol the period r+styl¢￿ Cogh •Jnds 1¥0 c￿1(¥ B4Asseii fttthed knith• 85 L*abMil¢s PAVE&M tEfbfilolalthg tr t*t(rf 41 LUDWICK FAMILY CENTRE Charity Number. 302495 Receipts and Expenditure Accounts For the Period ended 31 March 2024 Ludwick Family Qntre ReLTipts and Ex￿nd7￿￿ A(vJJDt F(￿ the Year EtHkYl 31 Marth J)24 )2495 Margaret BITIeSL￿ IVi(f CJWT a￿l"r￿a5￿er) zad￿ ((Jair) Jill Wesion {SecTelary. ex-officio) Cllr. Katherirte Gan4neT Max tlal]oway Hall Gro Wtlwyn ￿ Clly Hens. AL74PH Tanma l.tsL Clwternl Accountants 85 Greal 11)nland Su bitst Flo¢)r WIW 7L"r Ludwick Family CeI1￿. Rrfeipts and Expenditute Accowit For (he Year Ended .11 March 2024 O£ily cufflplvie if Ihe exdmin¢r lleeds io highlighi inaLters ol conceiIi (see CC32, Independent examinaiiim of charity accounts: directions and guidance fiK examinets). As of 31 March 2024. the Charity's liabilities exceed it's cash reserves by £2.239. As shown in B5 Lidbiliries secrion. thp largesi CTecliTor is HMRC for unpaid PAYE thxes and n31ional insurance contributions amounting to £4,lJli3. of the latest figures available to ys £'rom HMRC websiie as of January 2025. this delx has gmwn to £12,030. Both of Ihese debts include inierest ￿Ing charged ai HMRC'S n￿Mal rate. To date the inlereq nwed nn ihp dehi in relation to the year 10 31 March 2024 is £340.33 whiLh is noi included in the £4,863 figure atM)ve. Give here brief details 01 anything the Examiner Wi5he5 In disclose Tlie Cl)drliy rents lis premlses called l.u(Iwick Flall fnxn rhe the IC￿al Bor￿gh (￿UnCl1 of Welwyn & Hailield. 'I'he Cuuncil chdrges commercial rent of £22.IXXI per anniim invoiced in 4 quanerly Ins￿￿￿ents. Up until Septrmber 2023, each quanerly invofficc included deduction fnr a grani of r4.2(M). reduiing the iiei cosi io the ChJrliy 10 £1,3￿) qudner. In Febwary 2024. the Council invoiced the Lharlty lor £5,5(M) whlle the Chariiy paid £1,3￿. The LOunC￿ has stated 10 us, verbally over the phone. that a pll￿hase onKdr was raised by the ￿nCIl for the grani in March 2023 hui li had not been ￿tt]rned by the Charity. As the￿ is uncertainly surnjundtng the grani. £4.2(J) is ￿Ing shown as unpaid reni but has no( been included in ihe calculation of the [2.239 delicii aLMJve. If include(l the defiLii would amouni 10 £6.439. -l-he thbtor of £1.474 relates lo a deposii with an energy supplier which is refundable ai the end of the Luntraa. Thls delxor has also no( been taken inio account in Ihe aix)ve delicii of £2,239. Ludwick Family c.eni ReceipLs and Expenditure Account Fnr ihe Year Ended 31 March 2024 Independent Examiner5 report on the accounts to the trustees of Ludwick Family Club. Charity number 302495, set out on pages 4 to 5 for the year ended 31 March 2024 Respective re8ponsibilitios d tru5ttes and examlrtr "llje charity's It7￿teeS are resFK>nsible for the preparatlon of the accounis.'fhe charity's in]stees con51der Ihai an audit i5 for Ihis year under section 144 of the Charities Act 2011 (the r.harities Acil and that an independent examinat1(￿ is needed. It Is our responsibility to.. examine the acc()unts under sectlon 145 of the Charlues Aa, to follow the Pr￿edureS laid (k)wIi in the general DlrKuon5 glven by the Chariiy C(Mnmisslon (under section 145(5)Ib)) of the Ctharilies Act. and io state whether particular Matte￿ hivo cC￿e io my attention. Ba51s of Independent examiner's Ststen￿nI Uur examinati￿ was cartied oui in acLordance wlth general dSrecti()ns gSven by the Charity Commission. An exarninaiion includes a ￿VIeW of the accounilng reC(￿d5 kept by the charity and a comparison nf rhe acc(￿ntS presented with those recixds. It also includes consideration of any unusual items or disclosures in the dCCuun￿, and seekin8 explanaiions from the tnjstees concerning any such matters. The prcKedures under(aken (k) ncrt provi(le all the evidence thai wwld be required In an audit. and cort5cquently no oplnion is %IVI'll 10 wheiher rhe acc(Minrs present a 'trne fair. vlew and the repffl is limited 10 Ihose mailers set ￿11 in the stsiement ￿lOw. Independent examinerfs qU￿rfled statement Ji conneciion wilh our examination, no malerial matter has come lo our atteniion. which Rlves us cause io EK)Ileve that, in any maierial respeu.. aceountinB records were not kept in accordabKe wffith seruon 130 of the (tharitles Act., or the accuwhts du no( accord wilh ihe accouniin8 records. Other than the matters disclo￿d helnw. wp have no other concerns and have comtr across no other maller5 in ci)nnection with the examination to which attention should be drawn iu l￿der io enable a proper Unde￿tandIng of the accounts io it reiiched. Si8ned: Date: . Jcis Name: Tdriq Khan lor an on trrtbhalf nf Tarlma ChaneTEd Accountsnts Relevan( professional qualificatiorfs) or b(Aty Of any): Address: Tarfma Lid Great Pordand Street Firsi Fl(K>r London WIW 7LT Ludwick Family Cent ReLeip(S l￿d Expendiwre Account 31 March 2024 Generdl inforniation Accountants. reimmt Recelpis and Payrnents Account s￿￿Ment of Assets and Llablllues Ludwick Family CenttÈ Rffeipts dnd Expenditure Accouni For the Year Ended 31 March 2024 Section A Receipts and payments Al Re¢4pts pbl 71474 n474 (Xhv myr¢ Sub ItMIIGross rKoThpfwARI A2Awi b t¢fal &s J)) *i(* Lf•O Lty F*pY5&rynb7￿¢ i* B¥k(Y 14797 A4A8M Il¥•trdni TotsIpa￿￿ AJTM51•rn￿f￿ luTrds Aic•sh fvndsI￿y•8e Cuh hffJd¥ th￿r 9J41 Ludwick Family C,enirp Receipts and Expenditure Account For the Year Ended 31 March 2024 Seciion 8 Slalemenl of assets and liabilities al the end ol the period r+styl¢￿ Cogh •Jnds 1¥0 c￿1(¥ B4Asseii fttthed knith• 85 L*abMil¢s PAVE&M tEfbfilolalthg tr t*t(rf 41