## **Sawbridgeworth Young Peoples Recreational Centre**
Registered charity number: 302466
The Bullfields Centre, Cutforth Road, Sawbridgeworth, Herts, CM21 9EA.
## Tel: 01279 600904
## **Management Committee Annual Report**
1st January 2023 to 31st December 2024
## **Officers & Trustee’s:**
Chairperson – Cllr Ruth Buckmaster
Vice Chairperson – Rob Furber
Secretary – Gill Hawkins
Treasurer – Cllr Reece Smith
Trustee - Sawbridgeworth Town Council
## **Sources of advice and support**
Independent Examiner: Fraser Beecham Ltd, 185 Carters Mead, Harlow, Essex, CM17 9EU
Bank: Barclays bank plc, Old Harlow Branch, Station Road, Harlow, CM17 0AS
Trustee: Sawbridgeworth Town Council, Sayesbury Manor, Bell Street, Sawbridgeworth, Herts, CM21 9AN
CDA Herts: The Castle, Hertford, Herts, SG14 1HR
## **Governance**
Sawbridgeworth Young Peoples Recreation Centre (SYPRC) is governed by a constitution.
## **Trustees and Management Committee**
The SYPRC’s constitution deems that Sawbridgeworth Town Council are the only trustee of the charity.
## **Policies and Procedures**
SYPRC management committee look at the policies and procedures annually and update as necessary.
## **Hiring Agreement**
Use of the Bullfields Centre is subject to a hiring agreement which must be signed by the hirer when booking. The hiring agreement sets out the conditions of hire and identifies the respective responsibilities of each party to the agreement.
## **Licences**
SYPRC does not hold any licences with regards to alcohol or entertainment. These need to be arranged by the hirer.
## **Building Issues**
- The mains electrical installation is checked by a qualified engineer every 5 years
- The mains Fire alarm and Firefighting appliances are inspected annually under contract with the supplier (Home & Office)
- Playground equipment is inspected weekly by Centre Manager, monthly and maintenance work carried out as required Broadmead Leisure and annually by EHDC.
## **Objectives of the charity**
The objective of SYPRC is a community centre for hire to organisations for the benefit of young people (Defined on the Charities Commission website as “RECREATION GROUND OR PLAYING FIELD FOR THE BENEFIT OF PERSONS OF EITHER SEX RESIDENT IN THE BENEFICIAL AREA WHO HAVE NOT ATTAINED THE AGE OF TWENTY TWO YEARS OF AGE, WITHOUT DISTINCTION OF POLITICAL, RELIGIOUS OR OTHER OPINIONS.”)
## **Principal Activities in pursuit of objectives**
- The hall is hired to High Wych Pre-School Nursery Monday to Friday during term time. It is also hired during the evenings to Wood Turners, Clubbersize, Graham School of Dance, Diverse Performing Art, Youth Create and Kung Fu to name a few. These are all regular bookings.
- The hall is available for hire, mainly at weekends, for children’s parties primarily, but also social functions, wedding receptions etc.
- The main hire of the hall during term time is to High Wych Pre-School Nursery (HWPSN), which have been named for expansion within the additional housing developments being built in Sawbridgeworth. This will mean that the Pre-School may need additional space and/or facilities which we are working closely with them to attempt to deliver. This would also mean a period of growth for the Bullfields centre, as the changing room block alterations are still in the pipeline. This would enable HWPSN to expand and would mean that SYPRC could hire two separate halls in the evenings and at weekends.
## **Funding strategy**
It is the strategy of the management committee to manage the revenue budget on a selffinancing basis. The contributions made by hall users are set to achieve this.
## **Volunteers Effort**
Management costs are kept to a minimum using volunteers. Internal cleaning is outsourced at a cost of around £5000.00 per annum, and the centre manager is currently paid £500 per month. Litter picking within the grounds is also outsourced to ensure that the hall is always as
presentable as possible. It is such a shame that the general public are not able to pick up their litter etc. and therefore this costs the centre around £1200 per annum.
## **Future Plans**
Considering the new developments for Sawbridgeworth, SYPRC is aware of the need to expand its facilities and make the most of the ones we currently have. We are working closely with High Wych Pre-School Nursery to ensure the schooling needs of the youngest are met within Sawbridgeworth. An expansion of the hall by refurbishment and layout restructure of the changing room block would enable SYPRC to provide community space for more groups as the number of children and young people in Sawbridgeworth continues to grow. However due to construction costs and funding we have been unable to fund this thus far, however we are looking out for additional grants/funds.
The management committee declare that they have approved the annual report above.
Signed:
Date:
16/10/2025
Position: CHAIR
Full name: RUTH BUCKMASTER
Signed:
Date:
16/10/2025 Position: TREASURER Full name: Cllr Reece Smith
**Sawbridgeworth Young Peoples Recreational Centre**
## **Income and Expenditure to 31st December 2024**
|**Income**
Hall Hire
Field Hire Income
Grants
Interest Received
Less prior year debtors
**Expenditure**
Centre Manager
Grounds Maintenance
Premises Repairs
Playground Inspection
Playground Repairs
Litter Picking
Regular Hall Cleaning
Dues & Subscriptions
P, P, S
Sundry Expenses
Insurance
Water Rates
Electricity
Waste Collection
Telephone
Training
Accountancy Fees
Architect Fees
Depreciation Expense
**Net Ordinary Surplus / (Deficit)**
**Other Income**
Damage Reimbursement
Covid 19 Grant
**Total Surplus / (Deficit)**|39,851.01
200.00
15,830.14
576.52
-
56,457.67
(6,579.48)
(2,385.50)
(5,933.84)
(1,164.00)
(774.00)
(1,270.00)
(3,420.13)
(195.00)
(20.00)
-
(2,494.95)
(815.72)
(10,042.08)
(1,188.60)
(819.24)
-
(450.00)
-
(1,898.27)
-
(39,570.81)
16,886.86
0
0
0
16,886.86
**31.12.2024**|31,051.31
350.00
6,000.00
477.46
(8,920.14)
28,958.63
(6,733.10)
(1,437.00)
(6,575.45)
(1,203.78)
(1,446.00)
(1,250.00)
(2,211.09)
(96.00)
(3,151.19)
(456.30)
(976.95)
(700.70)
(9,512.06)
(1,020.66)
(734.35)
(80.00)
(250.00)
(15,995.40)
(732.56)
(54,562.59)
(25,603.96)
0
0
0
**25,603.96**
**31.12.2023**|
|---|---|---|
Page 1
**Sawbridgeworth Young Peoples Recreational Centre**
**Balance Sheet as at 31st December 2024**
|**General Reserve**
Brought Forward
Net Surplus / (Deficit)
Carried Forward
**Represented By:-**
**Assets**
Premises
Equipment
**Current Assets**
Debtors
Deposit Account
Reserve Account
Current Account
**Add:**
Prepayments (Insurance)
**Less:**
Accruals|330,167.05
16,886.86
270,564.00
23,736.96
-
1,924.60
36,959.04
14,119.31
53,002.95
-
-
250.00
-|347,053.91
294,300.96
53,002.95
250.00
-
347,053.91|355,771.00
25,603.95
-
270,564.00
7,487.63
-
1,896.08
36,411.04
14,058.30
52,365.42
-
-
250.00
-|330,167.15
278,051.63
52,365.42
250.00
-
330,167.05|
|---|---|---|---|---|
Page 1
## **Independent examiner's report to the trustees of Sawbridgeworth Young People’s Recreation Centre**
I report on the accounts of the Trust for the year ended 31[st] December 2024, which are set out on page 1.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
- have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Name: Georgina Beecham FCCA Address: 185 Carters Mead, Harlow, Essex, CM17 9EU Date: 16 October 2025**